HomeMy WebLinkAboutWORK ORDER - PURCHASE ORDER - 91520190/ / �� 2�c (9
WORK ORDER
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
Michael Baker Jr., Inc.
DATED: April 2, 2015
Work Order Number: Baker-21-254902200-15
Purchase Order Number:
Project Title: Bridge Inspection, Maintenance, Repair and Replacement Program
Service Life Estimations for Bridge Network
Original Bid1RFP Project Number & Name: 7175 Bridge Inspection, Maintenance, Repair and
Replacement Program
Commencement Date: July 15, 2015
Completion Date: October21, 2015
Maximum Fee: (time and reimbursable direct costs): Not to Exceed $31,874.95
Project Description: See Attached
Scope of Services: See Attached
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional Services
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control.
The attached forms consisting of Five (5) pages
are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby
given.
Professional
By:
Date:
City of Fort Collins
Byi
Project Manager
Date: !tt/_r"A 'D Lf 2-0/ ti
By:
Gerry Paul
Director of Purchasing and Risk Management
(over $60,000.00)
Date:
Exhibit "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
MICHAEL BAKER JR., INC.
DATED: March 25, 2015
Work Order No.
Purchase Order No.
Project title: Bridge Inspection, Maintenance, Repair and Replacement Program
Service Life Estimations for Bridge Network
Commencement Date: July 15, 2015
Completion Date: October 21, 2015
Maximum Fee: $31,874.95
PROJECT DESCRIPTION:
The City of Fort Collins is interested in gaining a stronger understanding the current condition of their
assets (i.e. pavements, bridges, pedestrian facilities, etc.) and is considering improved methods for
managing these assets. In terms of cost and public safety, one of the most significant asset classifications is
the bridges that are owned and maintained by the City. It is estimated that there are approximately 312
bridges within the City's network (both minor and major structures) which includes approximately 68
minor structures that have not previously been inspected.
While asset management is a sophisticated process involving many layers of evaluation and prioritization,
this scope is focused specifically on the structural condition of individual bridges. As the current on -call
bridge inspection firm, Baker is ideally suited to provide the best available information for the current
structural condition, as well as an insight into potential future conditions as these bridges age. While
determining potential the future condition of a bridge is not simple, it is possible to predict future condition
based on age, current condition, historical performance of similar bridges, and specific attributes among
other things. For purposes of this scope, the prediction of structural condition is hereby referred to as
"estimated remaining bridge service life". The estimated remaining bridge service life, or alternatively
described as "recommended programming" or "optimal replacement", is simply an empirical metric for
estimating when money should be allocated to replace any given bridge. The term estimated remaining
bridge service life should not be taken as calculated or exact.
The primary purpose of this project is to review each of the bridges within the City's network and
provide an estimated remaining bridge service life with intent towards aiding the City's management
of all assets.
Exhibit A - Work Order Form
Bridge Inspection, Maintenance, Repair and Replacement Program — Estimated Bridge Service Life
It is important to note that the City understands and acknowledges that the information provided by Baker
with this project will be approximated at best. The City will not hold Baker responsible for the accuracy of
these recommendations, and all information provided will be without liability.
This work order is performed under the master agreement for the City's Bridge Inspection, Maintenance,
Repair, and Replacement Program. Work elements include project administration, field assessments, and
estimated remaining bridge service life. A detailed description of each anticipated service is described
below.
SCOPE OF SERVICES:
In support of this project, Baker will perform a number of tasks and provide several deliverables. The tasks
are described below are contingent upon the completion of the scope of work to be completed in the
previous work order (Work Order 20) for the Service Life Estimations for Bridge Network.
I. Project Administration
Upon notice to proceed, Baker will perform project administration duties throughout the length of the
contract.
A. Invoices will be provided to the City on a monthly basis and will include a billing summary and a
progress report for work performed during the current billing period and project to date.
B. All documents will receive a quality assurance and quality control (QA/QC) review, in accordance
with the Baker Way, prior to submittal.
II. Bridge Evaluations and Service Life Assessments
Based upon the procedures developed in Work Order 20 for the Service Life Estimations for Bridge
Network, Baker will evaluate and categorize all network bridges based on the estimated remaining bridge
service life. The evaluations will be summarized and documented. Scope items include:
A. Prepare a master spreadsheet of evaluation criteria and estimated remaining bridge service life for
each bridge.
B. Prepare a brief description for each bridge documenting the information and reasoning behind the
estimated remaining bridge service life. Specific recommendations may also be included if
appropriate to describe recommendations for immediate repairs, ongoing maintenance, or other
relevant information. It is anticipated that this structure description will be approximately '/s pages
in length.
C. Prepare a summary cover sheet documenting the findings for the overall bridge network.
D. Present the findings to the City.
E. Revise the evaluations and documents as appropriate in response to City comments and
recommendations.
F. Package up electronic and hard copy deliverables and submit to the City.
March, 2015 2 of 3
GUIDELINES AND REFERENCES
No bridge inspections will be performed as part of this contract. However, visual evaluations will be
conducted in a manner consistent with inspections, and in accordance with current NBIS standards and
supervised by personnel meeting the requirements outlined in the Code of Federal Regulations, 23 CFR
650.307. Applicable inspection standards may include:
• CDOT PONTIS Bridge Inspection Coding Guide
• Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's
Bridges (Report No. FHWA-PD-96-001)
• Bridge Inspector's Reference Manual (Publication No. FHWA NHI 12-049)
• CDOT Bridge Rating Manual
• Any other applicable documents as approved by the City
DELIVERABLES
The following is an estimate of the deliverables required for this project. As the project develops, the type
and number of deliverables may vary. Refer to the detailed discussions above for further information. All
inspection information shall be compiled in an electronic format and delivered to the City at the end of the
project.
1. Project Administration (Ongoing)
• Monthly progress reports with monthly invoices
• Quality Control review of all project deliverables prior to submittal
2. Estimated Remaining Bridge Service Life (delivered at the end of the project). The final
submittal will include one hard -copy printed set of bound documents, and one electronic pdf
file. Documents included in this submittal are:
• Estimated Remaining Bridge Service Life Memorandum
• Summary of findings
• Individual structure descriptions
A final schedule will be determined in coordination with the City. It is anticipated that the work will
begin on July 15, 2015 and continue through October 2015.
Exhibit "B"
Task Order 21 Fee Summary
for
Michael Baker Jr., Inc.
City of Fort Collins
Bridge Inspection, Maintenance, Repair and Replacement Program
Description:
Service Life Estimations for Bridge Network
PRIMARY DESIGN TASK ELEMENTS TOTAL•
LABOR
Project Management & Meetings
Structure Evaluations and Service Life Assessments
16
288
$1,960.32
$29,812.38
Subtotal
304
$31,772.70
REIMBURSABLE EXPENSES: (Approximate)
Copies & Plotting (B&W) (50 x $0.05)
Copies & Plotting (Color) (50 x $0.50)
--
$2.50
$25.00
Mileage ($0.575/mi) (1 trips @ 130 mi/trip)
1L
$74.75
Subtotal
102.25
312512015 1 of 1
DESIGN SERVICES FOR SERIVCE LIFE ESTIMATIONS FOR BRIDGE NETWORK
— Hours Fee Estimate —
Mirheol Rialto, Intornatinnal
ESTIMATED PROJECT HOURS & FEE
OA/OD
5mnmm•I
Structurel
Manager
IN•movitx7
Project
Manager
Johmoo7
Structural
Engineer
(zwege)
Structural
Engineer
(fnylor)
Structural Catltl
(Terrell)
Admin.
Assistant
(Robbins)
Subtotal
Role/Personnel
Work Element Description
Rate
$194.54
$14797
$12252
$18W
11UU E3
$53.69
82.02
PR JECT ADMINI TRATI NB EETIN
Project Billin and Pro revs Reports
4
4
General Project Mara omsnt
12
i
HOURS SUBTOTAL
0
0
16
0
0
0
0
16
FEE SUBTOTAL
$0.00
$0.00
$1.960.32
$0.00
$0,00
S0.00
$0,00
$1.960,32
STRUCTURE EVALUATIONS AND SERVICE LIFE ASSESSMENTS
Obtain and Summarize Relevant Metric Data from the Inspection
9
9
9
27
Prepare Master Spreadsheet of Evlauation Criteria
18
18
18
54
Prepare Service Life Narrative for Each Structure
36
36
36
ice
Consolidate All Narratives and Evaluations
6
6
Prepare Executive Summaryend Coversheet
18
18
Perform OC of Final Document
4
4
4
4
16
Draft Service Life Assessment Deliverables Review Meeting
6
6
12
Prepare Final Document wl Comments
10
10
Perform QC Final Document
4
4
4
4
16
Package Final Deliverables (Soft and Hard Copy) for City
3
6
12
21
0
HOURS SUBTOTAL
8
14
80
103
71
0
12
288
FEE SUBTOTAL
$1,556.32
$2.071.58
$9.B01.60
$8,133.91
$7,144.73
$0.00
$1.104.24
$29,812.38
BAKER TOTAL HOURS BY STAFF 8 14 96 103 71 0 12 304
BAKER TOTAL FEE BY STAFF $1,556.32 $2,071.58 $11,761.92 $8,133.91 $7.144.73 $0.00 $1,104.24 $31.772.70
TOTAL PROJECT HOURS & FEE 304 $31,772.70
157 structures, 10 minutes per structure
312 structures, 10 minutes per structure
312 structures, 20 minutes per si ucure
3/25/2015