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Home My WebLink AboutWORK ORDER - PURCHASE ORDER - 9152018WORK ORDER PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND Michael Baker Jr., Inc. DATED: April 2, 2015 Work Order Number: Baker-20-254902200-15 Purchase Order Number: Project Title: Bridge Inspection, Maintenance, Repair and Reptacement Program Service Life Estimations for Bridge Network Original Bid/RFP Project Number & Name: 7175 Bridge Inspection, Maintenance, Repair and Replacement Program Commencement Date: May 1, 2015 Completion Date: September 30, 2015 Maximum Fee: (time and reimbursable direct costs): Not to Exceed $59,733.71 Project Description: See Attached Scope of Services: See Attached Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of Six (6) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. Professional By: Date: H�L/f 5 City of Fort Collins Project Manager Date: /hr'lf UZ i_c�i By: Gerry Paul Director of Purchasing and Risk Management (over $60,000.00) Date: Exhibit "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHAEL BAKER JR., INC. DATED: March 25, 2015 Work Order No. 20 Purchase Order No. Project title: Bridge Inspection, Maintenance, Repair and Replacement Program Service Life Estimations for Bridge Network Commencement Date: May 1, 2015 Completion Date: September 30, 2015 Maximum Fee: $59,733.71 PROJECT DESCRIPTION: The City of Fort Collins is interested in gaining a stronger understanding the current condition of their assets (i.e. pavements, bridges, pedestrian facilities, etc.) and is considering improved methods for managing these assets. In terms of cost and public safety, one of the most significant asset classifications is the bridges that are owned and maintained by the City. It is estimated that there are approximately 312 bridges within the City's network (both minor and major structures) which includes approximately 68 minor structures that have not previously been inspected. While asset management is a sophisticated process involving many layers of evaluation and prioritization, this scope is focused specifically on the structural condition of individual bridges. As the current on -call bridge inspection firm, Baker is ideally suited to provide the best available information for the current structural condition, as well as an insight into potential future conditions as these bridges age. While determining potential the future condition of a bridge is not simple, it is possible to predict future condition based on age, current condition, historical performance of similar bridges, and specific attributes among other things. For purposes of this scope, the prediction of structural condition is hereby referred to as "estimated remaining bridge service life". The estimated remaining bridge service life, or alternatively described as "recommended programming" or "optimal replacement", is simply an empirical metric for estimating when money should be allocated to replace any given bridge. The term estimated remaining bridge service life should not be taken as calculated or exact. The primary purpose of this project is to review each of the bridges within the City's network and provide an estimated remaining bridge service life with intent towards aiding the City's management of all assets. Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program — Estimated Bridge Service Life It is important to note that the City understands and acknowledges that the information provided by Baker with this project will be approximated at best. The City will not hold Baker responsible for the accuracy of these recommendations, and all information provided will be without liability. This work order is performed under the master agreement for the City's Bridge Inspection, Maintenance, Repair, and Replacement Program. Work elements include project administration, field assessments, and estimated remaining bridge service life. A detailed description of each anticipated service is described below. SCOPE OF SERVICES: In support of this project, Baker will perform a number of tasks and provide several deliverables. In addition to the following tasks, as described below, it is anticipated that there will be an additional work order to develop the final deliverable for the Bridge Evaluations and Service Life Assessments. I. Project Administration Upon notice to proceed, Baker will perform project administration duties throughout the length of the contract. A. Invoices will be provided to the City on a monthly basis and will include a billing summary and a progress report for work performed during the current billing period and project to date. B. All documents will receive a quality assurance and quality control (QA/QC) review, in accordance with the Baker Way, prior to submittal. C. The following meetings are anticipated: • One progress meetings to discuss the findings and status of the bridge service life estimates. • One final deliverables handoff meeting II. Development of the Service Life Memorandum The first task will be for Baker to develop a memorandum that describes the project at -hand. The memorandum will include: • The basics of bridge health and challenges with estimating remaining bridge service life • State the City's request, expectations, and understanding of limitations • Approach to evaluating bridge conditions (likely based upon several evaluation factors) and how a decision was reached as to how the bridge should be classified • Description of the metric used for classifying the bridge (i.e. 0-5 years, 5-20 years, 20+ years, LOS A, etc.) • A summary of findings and individual structure descriptions will be prepared at a later time and may be included with the memorandum, if desired Prior to assigning metrics to the individual bridges the memorandum will be presented to the City and adjusted as appropriate to include City input and recommendations. The following meetings are anticipated: March, 2015 2 of 4 Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program — Estimated Bridge Service Life • One meeting to discuss the draft outline of the memorandum. It is anticipated that this meeting will be a working session to develop metrics and other items as discussed above. This meeting will be a face to face meeting with the City in Fort Collins. • One meeting to discuss the draft memorandum to review and incorporate the City's comments of the draft version to develop a final version. This meeting will be a face to face meeting with the City in Fort Collins. III. Minor Structures — Review of Field Inspection Reports Baker will review current field inspection reports for all minor structures. Because Baker has conducted the most recent field inspections of all minor structures (est. 155 structures), it will not be necessary to perform site visits for minor structures. The database for all minor structures will be reviewed for structural condition in comparison to the entire network. IV. Major Structures — Field Assessments Baker will perform a visual assessment of all major bridges within the City's network. The purpose is to have a single inspection team evaluate all of the structures within the network (minors and majors) at the same time to provide a consistent baseline assessment. Tasks include: A. Obtain all current inspection reports from the City and develop a site map kmz file. B. Perform visual evaluation of each major bridge structure (est. 89 structures). The visual inspection will be a comparison of the inspection report to field conditions and a relative assessment as is compares to all other network bridges and record field observations as necessary. It is anticipated that each structure will take approximately % hour plus travel time for two people. V. Minor Structures (Not Inspected) — Field Assessments Baker will perform a visual assessment of all the minor structures within the City's network that have not been previously inspected or evaluated. The purpose is to obtain information regarding these structures so that they can be included in the service life assessment and ultimate become part of the asset management program. Tasks include: A. Obtain location maps from the City and develop an assessment protocol. B. Perform visual evaluation of each minor structure not previously inspected (est. 68 structures). The assessment will be an inspection that obtains all of the relevant information as necessary. It is anticipated that each structure will take approximately 'h hour plus travel time for two people. March, 2015 3 of 4 Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program — Estimated Bridge Service Life GUIDELINES AND REFERENCES No bridge inspections will be performed as part of this contract. However, visual evaluations will be conducted in a manner consistent with inspections, and in accordance with current NBIS standards and supervised by personnel meeting the requirements outlined in the Code of Federal Regulations, 23 CFR 650.307. Applicable inspection standards may include: • CDOT PONTIS Bridge Inspection Coding Guide • Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's Bridges (Report No. FHWA-PD-96-001) • Bridge Inspector's Reference Manual (Publication No. FHWA NHI 12-049) • CDOT Bridge Rating Manual • Any other applicable documents as approved by the City DELIVERABLES The following is an estimate of the deliverables required for this project. As the project develops, the type and number of deliverables may vary. Refer to the detailed discussions above for further information. All inspection information shall be compiled in an electronic format and delivered to the City at the end of the project. 1. Project Administration (Ongoing) • Monthly progress reports with monthly invoices • Quality Control review of all project deliverables prior to submittal 2. Draft - Service Life Memorandum: The submittal will include one printed hard -copy, and one electronic pdf file. Documents included in this submittal are: • Draft of Service Life Memorandum SCHEDULE A final schedule will be determined in coordination with the City. It is anticipated that the work will begin on May 1, 2015 and continue through September 2015. March, 2015 4 of 4 Exhibit "B" Task Order 20 Fee Summary for Michael Baker Jr., Inc. City of Fort Collins Bridge Inspection, Maintenance, Repair and Replacement Program Description: Service Life Estimations for Bridge Network PRIMARY DESIGN TASK ELEMENTS TOTALHOURS LABOR Project Management & Meetings Develop Service Life Memorandum Minor Structures — Review of Field Inspection Reports Major Structures — Field Assessments Minor Structures (Not Inspected) — Field Assessments 50 $6,431.40 $10,553.68 80 81 206 126 $8,157.24 $18,351.42 $11,235.22 Subtotal 5431 $54,728.96 REIMBURSABLE EXPENSES: (Approximate) " Copies & Plotting (B&W) (4700 x $0.05) — $235.00 Copies & Plotting (Color) (4400 x $0.50) $2,200.00 Mileage ($0.575/mi) (21 trips @ 130 mi/trip) Equipment Rental 21 I $1,569.75 - $1,000.00 Subtotal 5,004.75 WORK ORDER TOTAL 312512015 1 of 1 DESIGN SERVICES FOR SERVVCE LIFE ESTIMATIONS FOR BRIDGE NETWORK -- Hours Fee Estimate -- Michael Baker International ESTIMATED PROJECT HOURS&FEE ONOC lseilinon) Structural Manager 1Nro—n) Project Manager (Johnson) Structural Engineer (mleger) Structural Engineer (Taoor) Structural Catltl (ierrel0 Atlmin. Assistant (Robbins) Subtotal RolelPersonnel-- Work Element Description Rate 519454 $14797 $122.52 576.91 Sl D0fi3 $bIm $92,02 I T 6 IN Project Setup and Initiation 6 fi Proect Billing and Progress Reports 8 6 General Project Management 12 12 Progress Meeting 6 6 12 Final Deliverables Hannoff Meeting 6 6 12 HOURS SUBTOTAL 0 12 1 38 0 0 0 5D FEE SUBTOTAL $0.00 $i775.64 $4655.76$0.00 S0.00 S0.00 $6,43140 DEVELOP SERVICE LIFE MEMORANDUM DevelopDraft Outline of Memorandum 4 4 !21 8 Draft Memorandum Review Meeting6 6 12 Determine Approach to EvaluatingBridge Conditions 2 2 2 2 10 Determine Metrics for Estimate 2 2 2 2 10 Pre areMemorantlum-Draft 10 10 PerformOC Memorandum -Draft 2 4 22 10 Draft Memorandum Review Meeting 6 6 12 Prepare Memorandum - Final wl Comments 2 4 6 Perform QC Memorandum - Final 2 2 HOURS SUBTOTAL 6 28 34 6 6 0 0 80 FEE SUBTOTAL $1,167.24 S4.143.15 S4.16589 S47312 S603.73 $0,00 $0,00 $to 553.68 MINOR- REVIEW OF INSPECTION REPOPrS Obtain Relevant Metric Data from the Reports 9 9 9 27 Summarize Relevant Data (Spreadsheet and/or Document) 9 9 9 27 Consolidate Data 9 9 9 27 HOURS SUBTOTAL 0 0 27 27 27 0 0 8t FEE SUBTOTAL $0.00 $0.00 $3,308.04 $2.132.19 $2.717.01 S0.00 $0.00 $6.157.24 M - Obtain Reports and Develop Setup Inspections; Route Dates etc. 2 4 6 Perform Ins ecdons 50 50 50 50 200 0 0 HOURS SUBTOTAL D 0 52 54 So 60 0 206 FEE SUBTOTAL $0.00 $0.00 $6,371.04 S4.254.38 $5.031.50 $2.684.50 $0.00 $18.351.42 ADDITIONAL MINOR STRUCTURES - FIELD ASSE SMENTS Obtain Reports and Develop Setup Inspections (Route, Dates, etc.) 2 4 6 Perform Inspections 30 30 30 30 120 0 0 0 D HOURS SUBTOTAL 0 0 32 34 30 30 0 126 FEE SUBTOTAL $0.00 $0.00 $3,920.64 $2,684.88 $3,018.90 $1.610.70 $0,00 $11,235.22 155 structures, 10 minutes per structure 155 structures, 10 minutes per structure I$$ structures, 10 minutes per SlNdure 19 structures, -2.25 his per structure S structures, =1.75 his per structure