HomeMy WebLinkAboutWORK ORDER - RFP - 7494 PARKING STRUCTURES CONDITIONS ASSESSMENTq�'5-1918'
WORK ORDER
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
Martin/Martin Consulting Engineers.
DATED: 3/24/2015
Work Order Number: /Vka-C+irk/se6tki1
Purchase Order Number:
Project Title: Civic Center and Old Town-2015 Parking garage repairs.
Original Bid/RFP Project Number & Name: 7494 Parking Structures Condition Assessments.
Commencement Date: May 1,2015
Completion Date: June 30,2015
Maximum Fee: (time and reimbursable direct costs):$48,000
Project Description: Structural Drawings and Construction Administration.
Scope of Services: Develop construction documents forspecific repairs at Civic Center and Old Town
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Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional Services
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control.
The attached forms consisting of ()
pages are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is
hereby given.
Professional
By: VANP �
Date:
City of Fo)ktollin
By: !!! —t U � �
Project Manager `�
Date: S 3�
By: —
Gerry Paul
Director of Purchasing and Risk Management
(over $60,000.00)
Date:
MARTIN/MARTIN AGREEMENT FOR PROFESSIONAL SERVICES
CONSULTING ENGINEERS
March 18, 2015
Mike Breeze
City of Fort Collins - Operations/Parking Services
300 West Laporte, Building B
Fort Collins, Colorado 80521
Martin/Martin, Inc. is hereby authorized to perform the following engineering services for:
Job Title: Civic Center and Old Town - 2015 Parking Garage Repairs Proposal
Sub Job Title: Structural Drawings and Construction Administration
Services were determined from a meeting between Ben Bromiel and Mike Breeze on February 5, 2015.
BASIC SERVICES
Phase I: Construction Documents
We will develop Construction Documents for both the Old Town and Civic Center garages for the
specific repair items outlined in the previously performed due diligence report, produced by
Martin/Martin, Inc. in August of 2013.
■ The Construction Documents will include plans, details, and product specifications, as needed, to
define the work for a negotiated bid with Summit Sealants and Restoration. We will outline specific
work items with itemized quantities for each type of work to be performed.
The focus of our work will be on the recommended structural repairs listed on the assessment
reports, taking into account the City of Fort Collins' 2015 budgets of $118,000 for Old Town and
$242,000 for Civic Center.
■ The documents will clearly outline the most critical work items and their associated quantity and list
them as the items to be performed under the Base Bid. We will take into consideration the City of
Fort Collins' 2015 allocated budgets for this work when defining the Base Bid work items and
quantities.
■ We will include "Add Alternates" in the Construction Documents to be performed within the City's
budget as Contractor pricing allows. These additional work items and quantities will be clearly
outlined in the Construction Documents in order to obtain prices for the work during the
negotiation phase. Items not completed in 2015 will be the starting point for 2016 repair drawings.
■ As previously discussed, the Base Bid will include, but will not be limited to, the following special
items at each garage:
- Civic Center:
o Steel repairs to the pedestrian bridge over the alley to the adjacent building to the east.
- Old Town:
o Removal and replacement of the concrete patch on the top level, installed in the fall of 2014.
o Repairs to the top two (2) levels of the pedestrian walkway to the stair and elevator tower.
MARTIN/MARTIN, INC.
12499 WEST COLFAX AVENUE
LAKEWOOD, COLORADO 80215
MAIN 303.431.6100
MARTI NMARTIN.COM
Page117
Agreement For Professional Services
Civic Center and Old Town — 2015 Parking Garage Repairs
March 18, 2015
o Installation of a penetrating sealer and new sealants on the top level.
o New sealants throughout the top level.
o Repairs in the vicinity of a previous car fire location.
Phase 11: Bid Assistance and Review
• Prepare one (1) bid form for you to issue to Summit Sealants and Restoration requesting prices for
each work item listed on the repair documents.
• Attend (1) pre -bid conference call or site visit with the Contractor to outline the nature and scope of
repairs.
• Review the Contractor's bid to make sure it is responsive to the project requirements.
Phase III: Construction Administration
• Hold one (1) preconstruction meeting with the Contractor on -site.
• Attend periodic on -site meetings during the construction of the project and project close-out.
The construction schedule will vary depending on the Contractors proposed schedule; however,
the fee below is based on up to eight (8) site visits and/or meetings combined for both garages,
broken up as five (5) site visits for Civic Center and three (3) site visits for Old Town.
■ Walk the site after each meeting to observe the progress of construction and verify approximate
quantities of work complete.
• Issue a field observation report following each site visit, complete with our observations and any
action items discussed with the Contractor during the site walk.
• Administer and interpret provisions of the Contract Documents.
■ Review Contractor submittals, respond to substitution requests and answer RFI's.
■ Review Change Orders and Pay Applications based on the completed work quantities observed
during our site visits.
Phase IV: Update Maintenance Plans
• Update the previously issued Maintenance Plans for each garage to further develop sections that
were in outline form only during the first draft.
■ Develop a long-term cost estimate spreadsheet outline for help in budgeting for future maintenance
items and periodic repairs. As discussed with Mike, this will be in outline form only, and the specific
items and associated costs will be populated during the 2016 calendar year after the total scope of
2015-2016 repairs have been completed. This document will be useful for the City of Fort Collins in
developing the two-year budget numbers for the 2017-2018 calendar years.
Page217
Agreement For Professional Services
Civic Center and Old Town — 2015 Parking Garage Repairs
March 18, 2015
COMPENSATION
Civic Center Garage
Phase I:
All services for this phase will be provided for a fixed fee .....................................
$21,500
Phase II:
All services for this phase will be provided for a fixed fee .......................................
$1,500
Phase III:
All services for this phase will be provided on an hourly basis at the labor rates
listed below with an estimated fee...........................................................................
$7,500
Phase IV:
All services for this phase will be provided for a fixed fee .......................................
$2,000
Civic Center Garage Total Fee = $32,500
Old Town
Garage
Phase I:
All services for this phase will be provided for a fixed fee .......................................
$8,500
Phase IL
All services for this phase will be provided for a fixed fee .......................................
$1,000
Phase III:
All services for this phase will be provided on an hourly basis at the labor rates
listed below with an estimated fee...........................................................................
$4,500
Phase IV:
All services for this phase will be provided for a fixed fee .......................................
$1,500
Old Town Garage Total Fee = $15�
If requested, "Additional Services" will be provided on an hourly basis following the rates and charges
listed below.
LABOR RATE
Principal ...................................... $220 per hour Professional Investigative Engineer........... $135 per hour
Associate ..................................... $195 per hour Investigative Technician/Sr. CAD Operator $110 per hour
Senior Investigative Engineer..... $170 per hour Administrative Assistant .............................. $75 per hour
Project Investigative Engineer.... $145 per hour
Billing rates are subject to periodic review each year.
REIMBURSABLE EXPENSES
Non -Labor expenses such as mileage, reproduction, telephone charges, etc. are included in the fee
quoted above. Other Consultants or Professional Services provided by others will be billed at 1.1 times
the amount billed to Martin/Martin, Inc.
SCHEDULE
It is understood that the goal of the City is to complete the construction this summer and spend the
budget during the 2015 calendar year. Based on our current workload, we propose an approximate
schedule as follows:
• Construction Document production May through June.
■ Construction Administration July through October (depending on Contractor's schedule).
Page317
Agreement For Professional Services
Civic Center and Old Town — 2015 Parking Garage Repairs
March 18, 2015
TERMS AND CONDITIONS OF SERVICE
I. RESPONSIBILITIES OF MARTIN/MARTIN, INC.
Martin/Martin, Inc. will perform professional engineering services as specified under "Basic Services,"
and, when authorized, "Additional Services."
II. RESPONSIBILITIES OF CLIENT
A. Provide all criteria and full information as to requirements for the project.
B. Furnish all soil, subsurface, and environmental tests and reports needed by Martin/Martin, Inc.
(except where such are included in "Basic Services.")
C. Furnish all field surveys of boundaries, topography, and locations (except where such are included in
"Basic Services.") Furnish Title Insurance Policy where field survey of boundary is included in "Basic
Services."
D. Designate a person to act as representative with respect to professional and contractual services of
Martin/Martin, Inc.
E. Give prompt notice to Martin/Martin, Inc. of any development that affects the scope and/or timing
of Martin/Martin, Inc. "Services"
F. Coordinate Martin/Martin, Inc. work with that of other Consultants.
G. If Martin/Martin, Inc. is not providing services during the construction process, the Client hereby
agrees:
1. To contact Martin/Martin, Inc. if Construction Documents are unclear or errors or omissions are
discovered.
2. That Martin/Martin, Inc. will not be liable, where Client and/or Contractor makes his own
interpretation of and/or revises the original intent of the Construction Documents and Design
Drawings.
H. Disclose the source and amount of funding for the project.
III. PERIOD OF SERVICE
The "Services" of Martin/Martin, Inc. and compensation therefore have been agreed to in anticipation
of the orderly and continuous progress of the project as specified under "Basic Services."
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Agreement For Professional Services
Civic Center and Old Town — 2015 Parking Garage Repairs
March 18, 2015
IV. MISCELLANEOUS
A. If, at any time, the scope of the project is changed from that on which the "Agreement For
Professional Services" is based, the scope and compensation will be subject to renegotiation.
B. It is expressly understood and agreed, notwithstanding any reference to any rule or regulation, that
Martin/Martin, Inc. has no responsibility or duty for guaranteeing, warranting, directing or
superintending the Contractor's work methods, safety of the jobsite, processes, failure to carry out
the work in accordance with contract requirements, timeliness in performance of the work or any
other aspect of construction for which Contractor has responsibility.
C. All work completed by the 25`h of the month will be billed the following month. Payment is due on
receipt of the bill. If payment is not received by Martin/Martin, Inc. within thirty (30) days after the
date of the bill, Martin/Martin, Inc. may:
1. After giving seven (7) days written notice, suspend work until payment is received, and/or;
2. Add to amounts over thirty (30) days due, a service charge of one and one-half (1-1/2) percent
per month (annual percentage rate: 18%.)
3. In the event of any non-payment of any amounts billed and due, Client agrees to pay a service
charge and all costs of collection, including Attorneys' fees. In the event of delay or suspension
of work by reason of this paragraph, Martin/Martin, Inc. will be entitled to reimbursement of all
costs related to such delay or suspension. Any delay caused by a suspension of work under this
paragraph shall not be deemed a breach of this Agreement by Martin/Martin, Inc.
D. If the project is postponed, delayed, suspended, or abandoned for any reason other than the
provisions of Paragraph C above, Martin/Martin, Inc. will be paid for all work already performed,
based on the Schedule of Rates and Charges under "Compensation," plus all additional costs
incurred by Martin/Martin, Inc. due to said
postponement, delay, suspension, or abandonment.
E. This Agreement may be terminated by either party on seven (7) days written notice to the other
party, in which case, Martin/Martin, Inc. will be paid for all work already performed, based on the
Schedule of Rates and Charges under "Compensation," plus all additional costs incurred by
Martin/Martin, Inc. due to said termination.
F. Any opinions of probable project costs or construction costs rendered by Martin/Martin, Inc.
represent its best judgment and are furnished for general guidance. Martin/Martin, Inc. makes no
warranty or guaranty, either expressed or implied, as to the accuracy of such opinions as compared
to bid or actual costs.
Page5(7
Agreement For Professional Services
Civic Center and Old Town — 2015 Parking Garage Repairs
March 18, 2015
G. Martin/Martin, Inc. will perform its services in accordance with the applicable Standard of Care,
which is defined as the provision of professional services in a manner consistent with that degree of
care and skill ordinarily exercised by members of the engineering profession currently practicing
under similar circumstances at the same time and in the same locality ("Standard of Care").
Martin/Martin, Inc. makes or gives no warranty or guarantee of any kind, expressed or implied, as
part of its provision of services.
H. The Client agrees to limit Martin/Martin, Inc.'s and Martin/Martin Consultants, and its officers,
directors, and employees liability to the Client and to all construction Contractors and
subcontractors on the project arising from Martin/Martin, Inc. negligent acts, errors or omissions,
such that Martin/Martin, Inc. total aggregate liability to all these named will not exceed $50,000 or
Martin/Martin, Inc. total compensation for services rendered on this project, whichever is less.
I. If this Agreement for Professional Services for Martin/Martin, Inc. is for Multi -family projects, which
includes facilities that are to be conveyed to a Homeowners Association (HOA,) the Owner's (Client)
agrees to hold Martin/Martin, Inc. harmless and defend Martin/Martin, Inc. against all claims by the
HOA for faulty construction or alleged errors and/or omissions by Martin/Martin, Inc.
J. This Agreement is governed by the laws of the State of Colorado.
K. Martin/Martin, Inc. and Client each binds himself and his partners, successors, executors,
administrators, assigns and legal representatives unto the other in respect to all covenants,
agreements and obligations of this Agreement.
L. If Martin/Martin, Inc. has been asked by the Client to subcontract certain geotechnical,
architectural, or laboratory testing services on behalf of the Client, Martin/Martin, Inc. agrees to do
so only as an accommodation to the Client and in reliance upon the Client's assurance that the
Client will make no claim nor bring any action at law or in equity against Martin/Martin, Inc. as a
result of this subcontracted service. The Client understands that Martin/Martin, Inc. is neither
trained nor knowledgeable in the procedures or results of the subcontractor's services and the
Client shall not rely upon Martin/Martin, Inc. to check the quality or accuracy of their services. In
addition, the Client agrees to the fullest extent permitted by law to indemnify and hold
Martin/Martin, Inc. harmless from any damage, liability or cost (including reasonable Attorneys' fees
and costs of defense) arising from the services performed by this subcontractor except only those
damages, liabilities or costs caused by the sole negligence or willful misconduct of Martin/Martin,
Inc.
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Agreement For Professional Services
Civic Center and Old Town — 2015 Parking Garage Repairs
March 18, 2015
M. The Client acknowledges that Martin/Martin, Inc.'s scope of services does not include any services
related to the presence of any hazardous or toxic materials. In the event that Martin/Martin, Inc. or
any other party encounters any hazardous or toxic materials, or should it become known to
Martin/Martin, Inc. that such materials may be present on or about the job site or any adjacent
areas that may affect the performance of Martin/Martin, Inc. services, Martin/Martin, Inc. may, at
its option, and without liability for consequential or any other damages, suspend performance of its
services under this Agreement until the Client retains appropriate Consultants or Contractors to
identify and abate or remove the hazardous or toxic materials and warrants that the jobsite is in full
compliance with all applicable laws and regulations.
N. All documents, including drawings and specifications, as instruments of service, are the property of
Martin/Martin, Inc, whether the work for which they are prepared be executed or not, and are not
to be used on other work, including repetitive construction, except by specific, written agreement.
Such documents may be retained by the Client with other documents pertaining to the project.
Documents shall not be altered in any manner without the permission of Martin/Martin, Inc.
Please sign below and return to Martin/Martin, Inc. as authorization to proceed.
ACCEPTANCE AND AUTHORITY
Martin/Martin, Inc. "Client":
By: �� By:
Name: Elizabeth Jones, PE, SE Name:
Title: Principal, Investigative Engineering Title:
PE: Colorado PE:
Project Manager: Ben Bromiel, PE
END OF DOCUMENT
City of Fort Collins — Operations/Parking
Services
Mike Breeze
Client Project No.:
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