HomeMy WebLinkAboutCORRESPONDENCE - RFP - 7425 ONLINE PUBLIC ENGAGEMENT TOOL (2)MindMixer
March 10, 2015
City of Fort Collins, CO Renewal
CONTACT INFORMATION
Primary Contact:
Timothy Alien
Address:
PO Box 580, Fort Collins, CO 80522-0580
Phone:
970-221-6207
Email:
tallen@fcgov.com
Billing Email:
tallen@fcgov.com
This agreement is entered into by and between Socialmentum, LLC ("Mindmixer") and the
organization identified above ("Client") and is effective on the date of last signature ("effective date")
This agreement identifies and defines the terms and conditions by which Mindmixer will provide the
platform and services described below.
This agreement is subject to the terms and conditions of the Professional Services Agreement
between Mindmixer and the City of Fort Collins with a commencement date of January 1, 20r3
("Agreement"). This document replaces the Agreement Exhibit A, Scope of Work and Exhibit B,
Compensation. In the event of a conflict in terms, the terms of the Agreement shall prevail.
1. PLATFORM —WEB APPLICATION
a. A web application that includes online engagement functionality. This functionality
includes, but is not limited to, the ability to ask questions, enable user -generated
content, access a content management system and access a reporting dashboard.
b. Client Is responsible for creating and managing site content and interactions with
users. MindMixer may reject content assets at sole discretion if content contains
obscene material, offensive language, or defamatory remarks about an individual or
entity. MindMixer may directly contact users in the event of site security and site
updates.
c. Client is solely responsible for the time and cost associated with content creation and
management (i.e., videos, photos, map production, etc.).
d. Client acknowledges this agreement can provide opportunity for additional
departments, entitles, agencies or other meaningful groups within the organization to
utilize the web application as part of the term, condition and pricing of this agreement.
e. MindMixer will define naming convention for URL, host Site for operation through the
term and work with Client to identify Project Name.
2. SERVICE & SUPPORT
a. Training and support is provided via the web application, email and phone. Training
and support resources include, but are not limited to:
I. Online engagement best practices;
ii. Community case studies; and
III. Twenty-four hour online help desk resources.
PAS 6awmolc kC #. hsisa. C?y, M4 602%3
0 MindMixer
3. FEES & TERMS (Select Yearly Option)
5 YEAR
YEAR
v YEAR
i
f
Total FeE i
$19r500 (
$18,720
$16,380
Average Annual Fee
$3,900 f
$4,680
I $5,460
I 1
2 YEAR IrAl �..
"10
$12,400 1/ `8,400
$6,240 $8-,4,DO
a. Renewal term begins on March 1", 2015 and ends on February 28, 2016.
b. Billing:
i. Begins on March 15t, 2015.
ii. Total Fee invoiced March 1", 2015.
iii FP-rinp in Mimi Miypr will ha nivThlp within 31) 0L*vs of receivt of tho
applicable invoice.
iv. Payments of Fees to be made in US Dollars via check to MindMixer at 1735
Baltimore Ave., Kansas City, MO 64108. Credit card and ACH payments are
accepted upon request.
This offer (pricing, terms, details) is valid until March 201h, 2015. If not signed prior to
this date, then this offer expires and a new agreement will be required.
AC ED AN A�RE�D: TO BY:
"CLIENT"
By: Gerry Paul
Its: Director of Purchasing and Risk Management
Date: March 13, 2015
SOCIALMENTUM, LLC.,"MIN IXER"
By:
G 4,4 G,.�.- tjC� .
Date: 1 O! 5
1t35 bakir.uxa *ell. Mtn C.,14 MG ?4sh:3