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HomeMy WebLinkAboutWORK ORDER - PURCHASE ORDER - 9151648EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND Ecube, Inc. DATED: August2010 Work Order Number. OP-424311 Purchase Order Number: Project Title: Senior Center HVAC Renovation Commencement Date: March 11, 2015 Completion Date: Dec 31, 2015 Maximum Fee: (time and reimbursable direct costs): $5,300.00 Project Description: Design a replacement HVAC system for the existing Senior Center building consisting of approximately 42.000 SF, Scope of Services: Provide all commissioning requirements for the HVAC renovation at the Fort Collins Senior Center. Includes review and OPR and SOD documents develop commissioning plan conduct construCoon klck-oR meeUng periodic oommissoning meetings and site visits develop ore-funtional and functional checks and test for contractors Review and witness some test and balandmg mcedures and conductfunc0onal procedures for systems and equipment Ensure equipment Is properly commissioned for at[ seasons Develop final commis,lonino report Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of Eiaht (8) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. Facilities Project Manager. Brian City of F t, ollins J J "� J By: Director of Purchasing and Risk Management (over$60,000.00) Date: Contractor: Ecube. Inc. Signature: Name: Date: 3 III W 1 Ft. Collins Senior Center HVAC Renovations March 11, 2015 Commissioning Services Proposal Page 7 Approved by: March 11, 2015 E Cube, Inc. Date Consultant Leonard R. Rozek President Approved and Accepted by: Date Client ature Authorized Agent Title Signature C:Wscrs4king\Docummts\Prcjm s\598.16 Sr Ctr Phmc M598 16 StCtr HVAC ice Pwposal 031115 Pool HVAC.doc U 2015 E Cube, Inc. 1900 Folsom, Suite 109 - Boulder, CO 80302 - (303) 443-2610 - Fax (303) 443-3704 CONFIDENTIAL & PROPRIETARY 118 S. Clinton, #650 - Chicago, IL 60661 - (312) 441-9610 - Fax (312) 441-9511 FACILITIES REQUISITION FORM VENDOR Ecube, Inc. REQBY: Brian Hergett-01rrationServices Work Order# OP-463796 CHARGE# 510104.521210 DATE 3/11/15 Billable? Y/N yes TOTAL COST: $5,300.00 - BUYER: John Stephen CITY DESCRIPTION COST Provide all commissioning requirements for the HVAC renovation at the Fort Collins Senior Center through design and phase I construction as per quote dated March 11, 2015. $5,300.00 ADDITIONAL INFO COMPUTER INPUT INFORMATION: VENDOR# REQUISITION # DATE ENTERED: Commissioning Services Proposal Presented To: The City of Fort Collins Brian Hergott For: Renovations to the Existing Ft. Collins Senior Center Phase 1 - Pool HVAC Equipment By: ecubelinc. Boulder, CO Chicago, IL March 11, 2015 (p/n 598.16) Ft. Collins Senior Center HVAC Renovations March 11, 2015 Commissioning Services Proposal Page 1 Table of Contents I. SCOPE OF WORK..............................................................................................................................................................3 SERVICES........................................................................................................ SYSTEMS AND EQUIPMENTTO BE COMMISSIONED IN PHASE - 1 POOL HVAC 2. SCHEDULE.............................................................................................................................................................................3 3. LEVEL OF EFFORT. 4. CX FIXED FEE SUMMARY COMMISSIONING FEE GRAND TOTAL - POOL HVAC ........................................ B ILLING RATES................................................................................................. ........... 5 ........... 5 5. ASSUMPTIONS AND CLARIFICATIONS........................................................................................................................5 0 2015 E Cube, Inc. 1900 Folsom, Suite 109 - Boulder, CO 80302 - (303) 443-2610 - Fax (303) 443-3704 CONFIDENTIAL & PROPRIETARY 118 S. Clinton, #650 - Chicago, IL 60661 - (312) 441-9610 - Fax (312) 441-9611 Ft. Collins Senior Center HVAC Renovations March 11, 2015 Commissioning Services Proposal Page 2 March 11, 2015 Mr. Brian Hergott City of Fort Collins Re: Commissioning Fee Proposal — Senior Center HVAC Renovations Phase 1 — Pool HVAC Dear Mr. Hergott, Please find our Revised Commissioning Fee Proposal for the Senior Center Project. E Cube is pleased to submit the following proposal for Commissioning services covering the Design, Construction, Occupancy and Warranty Phases of the project. This proposal is based upon conversations and smalls between Brian Hergott with the City of Ft Collins and Trey King of E Cube, and on the Proposed Mechanical System Narrative from Integrated Mechanical, LLC.. Thank you for the opportunity to present this commissioning services proposal. We look forward to working with you on this exciting renovation to the Senior Center mechanical systems. Sincerely, D;4k- Leonard Rozek President E Cuba (the d.b.a. name of Nederland Refrigeration, Air Conditioning & Heating Corporation) is a SBA -certified small business (registered in ProNet), a Colorado -registered C Corporation and has years of excellent D&B ratings (Number 55.621-6281). E Cube and staff are members of the Building Commissioning Association, active members of ASHE and ASHRAE, an endorser of GGHC, an Energy Star Partner and the U.S. Green Budding Council. ® 2015 E Cube, Inc. 1900 Folsom, Suite 109 -Boulder, CO 80302 - (303) 443-2610 - Fax (303) 443-3704 CONFIDENTIAL & PROPRIETARY 118 S. Clinton, #650 - Chicago, IL 60661 - (312) 441-9610 - Fax (312) 441-9611 Ft. Collins Senior Center HVAC Renovations March 11, 2015 Commissioning Services Proposal Page 3 1. Scope of Work Services This proposal is to fulfill the commissioning requirements for the HVAC renovations at the Ft_ Collins Senior Center. ASHRAE Guideline 0-2005 and ASHRAE Guideline 1.1-2007 will be used to formulate the Commissioning Plan. The following is a list of representative tasks that will be completed to meet this goal. Base Commissioning Scope of Work 1. Review Owner's Project Requirements and Basis of Design Documents developed by the design team 2. Develop Commissioning Specifications and Commissioning Plan 3. Conduct a Commissioning Kick -Off meeting at the beginning of the construction phase 4. Conduct periodic commissioning meetings 5. Develop Commissioning Pre -Functional and Functional Checklists to be completed by trade contractors 6. Review and witness a portion of contractor test procedures and documentation (i.e. pipe and duct leak testing) 7. Review and witness a portion of Test and Balance Procedures and report 8. Conduct Functional Procedures for the systemslequlpment in the scope of work with assistance from trade contractors 9. Develop a final Commissioning Report 10. Perform seasonal checks on the equipment Systems and Equipment to be Commissioned in Phase -1 Pool HVAC The following new systems and equipment will be included in the commissioning scope. • Pool dehumidification and fan system • Temperature Control systems for the above equipment 2. Schedule Please note that any significant changes to the project schedule may require additional fees. • Design Start: February 2015 • Construction Start: June -July 2015 • Substantial Comp: 2-3 years — done in 3 - 4 phases C 2015 E Cube, Inc. 1900 Folsom, Suite 109 - Boulder, CO 80302 - (303) 443-2610 - Fax (303) 443-3704 CONFIDENTIAL & PROPRIETARY 118 S. Clinton, #650 - Chicago, IL 60661 - (312) 441-9610 - Fax (312) 441-9611 Ft. Collins Senior Center HVAC Renovations March 11, 2015 Commissioning Services Proposal Page 4 3. Level of Effort The following table represents an hourly breakdown for the scope by task. TaskCode Description Hours Design Phase 1 Design Phase PM 4 4 Cx Specification 3 5 Cx Plan 3 Construction Phase — Pool HVAC 20 Construction Phase PM 2 21 Construction Phase Meetings 1 23 Prefunctional Form Development 2 24 Functional Form Development 2 25 Field Observation Notes 2 Construction Phase - System Specific Fieldwork Pool HVAC 90 Contractor TAB & Startup Observations 2 100 Mach Prefunctional Procedures 4 101 Mach Functional Procedures 4 200 201 BAS Prefunctional Procedures BAS Functional Procedures 2 4 Post -Occupancy Pool HVAC 60 Cx Report Phase 1 — Pool HVAC 0 62 Seasonal Cx Phase 1 — Pool HVAC 0 Total Hours 35 Hours may be moved between tasks as needed and appropriate. Commissioning of envelope systems is not included in this proposal. Expenses E Cube, Inc. makes a point of aggressively managing reimbursable expenses so that unused estimated expenses may be used for more productive purposes such as additional labor time on -site working with the contractors. Nonetheless, reasonable and normal reimbursable expenses including long distance calls, printing, reproduction, shipping, equipment rental, and mileage expenses, will be billed at their direct cost with no markup, and are estimated in this document. @ 2015 E Cube, Inc. 1900 Folsom, Suite 109 - Boulder, CO 80302 - (303) 443-2610 - Fax (303) 443-3704 CONFIDENTIAL & PROPRIETARY 118 S. Clinton, #650 - Chicago, IL 60661 - (312) 441-9510 - Fax (312) 441-9611 Ft. Collins Senior Center HVAC Renovations March 11, 2015 Commissioning Services Proposal Paoe 5 4. Cx Fixed Fee Summary Base Fee Item Fee Base Commissioning Fixed Fee $5,195.00 Estimated Expenses $105.00 Total Commissioning $5,300.00 Commissioning Fee Grand Total — Pool HVAC $ Five Thousand Three Hundred Dollars ($5,300.00) This proposed fee is based upon E Cube's interpretation of the projects needs and our estimation of the required level of effort in man hours and trips to the project site. Should you have any questions or concerns regarding our interpretation of the desired scope of services, please do not hesitate to contact us to discuss these matters. Billing Rates Hourty Rates 2015 Principals, Project Executives 206 Senior Associates, Sr. Engineers, Sr. Project Managers 178 Associates, Project Managers, Project Engineers 163 Staff Engineers & Analyst, Level II 151 Staff Engineers & Analyst, Level 1 147 Senior Field Technicians 145 Field Technicians 138 Project Resource Manager 69 5. Assumptions and Clarifications 1. This proposal provides for one Design Phase familiarization review. Additional reviews are available for an added fee. 2. This quotation does not cover any LEED Commissioning requirements or envelope Cx, only the scope of work listed above. 3. This quotation for Commissioning per ASHRAE principles is based on the allocation of hours as shown in the detailed Level of Effort Table above. Hours may be moved between tasks as needed and appropriate. 4. This proposal is based on Systems as listen in the Proposed Mechanical Systems Narrative dated 215/2015. Commissioning of additional non -listed systems is available but is not covered by the current proposal. 5. This quotation is based on the construction schedule, current specifications and plans as currently presented to us by the Owner. © 2015 E Cubs, Inc. 1900 Folsom, Suite 109 - Boulder, CO 80302 - (303) 443-2610 - Fax (303) 443-3704 CONFIDENTIAL 8 PROPRIETARY 118 S. Clinton, #650 - Chicago, IL 60661 - (312) 441-9610 - Fax (312) 441-9611 Ft. Collins Senior Center HVAC Renovations March 11, 2015 Commissioning Services Proposal Page 6 6. In terms of altered schedules, two changes in schedule that incur no added cost as well as two that will add cost, are considered here as follows: No added cost: • if the schedule shifts by one or more weeks but remains the same overall length • if the schedule lengthens but the commissioning team is still on -site for the same total amount of time Added cost: • if the schedule lengthens and, as a result, there are delays but the commissioning team is still needed on -site due to the lengthening schedule • if the schedule is compressed and, as a result, the commissioning team is required to work overtime to meet the new schedule. Note that from a practical standpoint, this compression is probably limited to approximately 3/4 of the allowed time for a given sequence of tasks. Overtime will be billed at an agreed upon differential 7. An addition of equipment or an increase in complexity to the scope shall result in an incremental increase in the commissioning costs included. 8. Should specialty trend logging information be desired (particularly medium voltage electric values and/or power quality event recording from operating equipment); E Cube will notify Owner/Construction Team as soon as possible and will only proceed after obtaining authorization for any additional cost. 9. The contract amount herein is contingent upon no -cost access (to E3) of the "front end" software for the controls system for remote monitoring. In addition, appropriate manuals, proper control system passwords, and access levels, to the projects will be needed for complete monitoring and commissioning shall be provided. Web -based access is acceptable. 10. Owner/Construction Team will arrange or provide facilities for all scheduled meetings, and training. 11. Functional procedures will be started upon systems being ready (go-ahead from Owner/Construction Team). 12. The appropriate contractors shall provide special tools and test equipment for use during the commissioning process and/or as required by the commissioning spec. 13. This quotation is based on equipment vendors (including owner supplied equipment) performing their respective factory prescribed start-ups, and properly documenting these procedures and results. E3 will observe these factory/vendor start-ups as appropriate. 14. Systems that turn out to not be ready for successful completion of functional procedures, after being represented as ready, will be subject to additional incurred costs (hourly rate(s), travel and other expenses) if additional work Is required. These situations will be carefully documented and reported to the Owner/Construction Team for authorization to proceed. 15. Once deficiencies or problems are noted, reported and commented on, E Cube will be available for one additional effort to establish that these items have been corrected. E Cube's scope does not include further efforts should problems remain unresolved; and, all work beyond the scope of this letter and scope description will be an added charge. 16. Pricing is based on full cooperation from contractors including furnishing technicians as needed to carry out performance verification. Appropriate technicians will be provided at no cost to the E3 team along with all - necessary specialty tools and equipment. 17. Only the equipment and/or system points installed under the above -mentioned "Systems and Equipment to be Commissioned" will be commissioned. 18. Factory Witness Testing (time or expenses) are available but not included in this Proposal. 19. E3 will not authorize and/or approve any changes in construction schedule, cost (including change -orders), or contractual requirements. 20. E3 is not responsible for any construction means and methods, site safety, or site security. 21. All project communication and instruction will be channeled through Owner/Construction Team. 22. It will be necessary that Owner/Construction Team will coordinate site visit logistics and will coordinate with the appropriate parties involved in functional procedures. 23. In addition, E Cube, Inc. is not responsible for schedule slips due to incomplete systems or unforeseen problems or delays. © 2015 E Cube, Inc. 1900 Folsom, Suite 109 -Boulder, CO 80302 - (303) 443-2610 -Fax (303) 443-3704 CONFIDENTIAL & PROPRIETARY 118 S. Clinton, #650 - Chicago, IL 60661 - (312) 441-9610 - Fax (312) 441-9611