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Home My WebLink AboutWORK ORDER - RFP - 7175 BRIDGE INSPECTION MAINTENANCE REPAIR AND REPLACEMENT PROGRAM (16)EXHIBIT "A" /5 4 `0 WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHAEL BAKER JR., INC. Dated: 10/13/2014 Work Order Number: Purchase Order Number: Project Title: Fridge Inspections of pedestrian bridges for the Mulberry/Lemay Trail project Commencement Date: 1/20/2015 Completion Date: 3/512DIS Maximum Fee: $23,381.95 Project Description Scope of Services: See attached pages of scope for details Acceptance Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this work order (including the attached forms) the Services Agreement shall control. Service Provider By: �� Date: QZ2 0 /I 5- CC: Purchasing Ac The attached fomW consisting of seven (7) pages are hereby accepted and incorporated herein by this reference, and Notice to Proceed is hereby given. City of Fort Collins By: Date: Director of Purchasing and Risk Management if over $30,000 VENDOR: VENDOR #: ADDRESS: PHONE #: FAX #: VENDOR CONTACT CITY OF FORT COLLINS REQUISITION Michael Baker International DATE ENTERED: �-/224/ 15 REQ #: 149777 Bridge Inspection of pedestrian bridges FOR: for the Mulberry/LemayTrail project 165 S Union Blvd, Suite 200 BID #: Misc Contract Lakewood, CO80228 INSTRUCTIONS: 720-479.3176 Dave Nemovitz QUANTITY DESCRIPTION TOTAL PRICE CHARGE NUMBER 1 Lot $23,381.95 271700700.563040.6 AUTHORIZED SIGNATURE Project Manager Exhibit "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHAEL BAKER INTERNATIONAL DATED: January 30, 2015 Work Order No. Purchase Order No. Project Title:Staged Inspection of Existing Pedestrian Bridge (Mulberry Road) over the Cache La Poudre River. Commencement Date: January 20, 2015 Completion Date: March 5, 2015 (Est.) Estimated Fee: $ 23,381.95 (See summary and detailed breakdown of work) PROJECT DESCRIPTION: This scope of work is for the complete and thorough bridge inspection and related services for an existing pedestrian bridge over the Cache La Poudre River, located along the south side of Mulberry Road. The existing bridge consists of two 165-foot long prefabricated steel trusses, which were designed and supplied by Big R Manufacturing in 2001. Since the existing Mulberry highway bridge over the Poudre River is being completely replaced and widened (with improved pedestrian access) as part of an ongoing CDOT project, the existing pedestrian bridge is no longer required at this location. The City is working with CDOT to remove the existing pedestrian bridge, and salvage the two prefabricated steel trusses. One of the existing trusses will be moved to the east of Lemay Avenue, and reused as part of a new pedestrian bridge over the Poudre River, for the new Poudre Trail at Mulberry & Lemay Project, being constructed for the City Parks Department. The second existing truss will be disassembled and placed into temporary storage, for use in a future undetermined project. This work order will be performed under the master agreement for the City's Bridge Inspection, Maintenance, Repair, and Replacement Program. Work elements include project administration, field inspections, structural evaluation and reporting. A detailed description of each anticipated service is described below. SCOPE OF SERVICES: Baker will provide all information collected from the field inspections to the City for record keeping. The existing bridge will be evaluated as related to current conditions and use. If the bridge inspection reveals significant deterioration, a load rating may be required. Any load ratings or repair/replacement documents (i.e. construction plans) deemed necessary due to a change of conditions discovered during the verification (i.e. structural damage or deterioration, or scour) will not be included with this work order. In this case, Baker will coordinate with the City to amend the work order as necessary. Any variations to the number of Exhibit A - Work Order Form Inspection Existing Pedestrian Bridge over the Poudre River south of Mulberry Rood the anticipated inspections and ratings from that listed above will be documented. Baker will coordinate with the City to modify the work order, as necessary. Due to the phased removal, transportation, temporary storage and reuse of the existing steel trusses, the City is anticipating three scheduled inspections to monitor the condition of the salvaged structural elements during the construction process. Inspections will occur at: • In -situ inspection with the bridge in its present location. • In -situ inspection after the existing concrete deck has been completely removed. • Delivery receipt inspection from the CDOT contractor, for the one truss to be reused for new Poudre Trail pedestrian bridge and one truss to be placed in storage. Additionally, representatives from Baker will attend: • Preliminary site visit with City representatives • The Removal and Delivery Methods meeting with the entire project team • Weekly Construction meetings, as directed I. Project Administration Upon notice to proceed, Baker will perform project administration duties throughout the length of the contract. A. All documents will receive a quality assurance and quality control (QA/QC) review, in accordance with the Baker Way, prior to submittal. B. The following meetings are anticipated: • Two Progress Field Meetings (January 22, 2015 and January 27, 2015) • One Project Delivery Meeting • Weekly construction meetings, as directed II. Field Inspections and Reporting Baker shall perform all inspections and reporting in accordance with the GUIDELINES AND REFERENCES as described below. The general work activities include: Inspection Preparation. At the outset of the project, all inspection information will be compiled and organized. The project team will determine the preferred inspection order and schedule. The schedule will be based upon performing inspections once working conditions are determined both Baker and the City. Field Inspection. Baker will perform structural inspections at each location specified by the City. Inspectors will evaluate, assess, and document the structural condition of appropriate elements for the entire bridge and document recommended maintenance/repair activities. For safety, Baker will provide at least two inspectors for all activities in the field. The following are proposed logistics for each inspection: January 26, 2015 2 of 5 Exhibit A - Work Order Form Inspection Existing Pedestrian Bridge over the Poudre River south of Mulberry Rood 1st Inspection: • Date: February 9 or 10, provides time to prepare and deliver draft report and contractor free to demo deck • 2 rope access climbers required. The underside of the bridge over the river will be inspected using rope access. • Chalk will be used to mark all panel point locations for photo tracking and can be removed by the City once inspections complete • Provide draft report with any immediate critical findings and relevant photos. All photos will be provided as attachment with location information in the photos. 2nd Inspection: • Date: February 18, 19, or 20, assumed based on 3-4 day window needed for demo after 1st inspection • 2 are climbers required. With deck and SIP forms removed, access to floor beam joints are available from above. • Any location markings will be refreshed before third inspection. • Provide draft report with any immediate critical findings and relevant photos. All photos will be provided as attachment with location information in the photos. 3rd Inspection (assuming worst case on truck, at night): • Date: February 24 to be coordinated with the City • 4 climbers are required for an inspection on the truck. The quickest solution is two climbers on top of floor beams and two below on the truck bed accessing the underside. A refined assessment with 4 climbers on 1-165' truss should take 1-2 hours to complete with safety line setup. • If available, Baker would also like to use on -site flood lights to help speed the process • If the truss can remain just off the Lemay Bridge, this will help speed up the process for access and safety. • After the inspection of the reused truss, Baker will also perform an inspection of the truss placed in storage at a later date. • Once all inspections are complete, a final report will be provided documenting all three inspections and any critical findings along with any recommended repair items. All photos from the final inspection will be provided as attachment with location information in the photos. 4th Inspection (truss at storage site): • Date: TBD following third inspection, possibly same day as third inspection if reused truss is placed at temporary site. • 2 climbers are required. With deck and SIP forms removed, access to floor beam joints are available from above. • Any location markings will be refreshed • Provide draft report with any immediate critical findings and relevant photos. All photos will be provided as attachment with location information in the photos. Photo Documentation. Baker will provide photo documentation of all areas of concern. All panel point connection locations (inboard and outboard) will be documented along with general photos of primary truss members and wind bracing. January 26,1015 3 of 5 Exhibit A - Work Order Form Inspection Existing Pedestrian Bridge over the Poudre River south of Mulberry Road Report Production. Draft reports will be completed after the first two inspections and submitted to the City for consideration. The final deliverable report will be a memo style format that summaries the findings from these inspections. The PONTIS database records managed by CDOT will not be updated during this inspection. However any discrepancies will be marked by hand on the shop drawings. These markups will be included as part of the report delivered to the City. Inspection and Report QC. All inspection and reporting data will be reviewed for verification of quality control procedures and data accuracy. Submittal. All deliverables will be submitted to the City at the end of the project. See DELIVERABLES below for more information. III. Review of Contractor Work Plan Baker will provide review of the contractor's work plan for the rigging, lifting, and hauling of the truss. Through this review, Baker will provide opinions and suggestions on behalf of the City. Baker will not direct any work activities and will not assume any liability with regard the Contractors work, procedures, or safety. IV. Ongoing Communication Baker will coordinate with the City prior to, in preparation of, during, and after inspections. Baker will verbally summarize the findings of the bridge inspections and will immediately alert the City to any issues related to safety. Upon delivery of the final inspection documents, Baker will step through the documents in detail. GUIDELINES AND REFERENCES All inspections will be conducted in accordance with current NBIS standards and supervised by personnel meeting the requirements outlined in the Code of Federal Regulations, 23 CFR 650.307. Applicable inspection standards include: CDOT PONTIS Bridge Inspection Coding Guide Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's Bridges (Report No. FHWA-PD-96-001) Bridge Inspector's Reference Manual (Publication No. FHWA NHI 12-049) AASHTO Manual for Bridge Evaluation, 2nd Ed., 2011 Society of Professional Rope Access Tech... DELIVERABLES The following is an estimate of the deliverables required for this project. As the project develops, the type and number of deliverables may vary. Refer to the detailed discussions above for further information. All information shall be compiled onto a single CD and delivered to the City at the end of the project. 1. Project Administration (Ongoing) Quality Control review of all project deliverables prior to submittal 2. Inspections (Delivered at End of Project) One PDF file of the bridge inspection report for each bridge inspected January 26, 2015 4 of 5 Exhibit A - Work Order form Inspection Existing Pedestrian Bridge over the Poudre River south of Mulberry Road All photos in a digital format with descriptions SCHEDULE The dates below are anticipated inspection dates, and are subject to change per the contractor schedule. • February 9 or 10: 151 Inspection — Pre -demolition of deck • February 18, 19, or 20: 2"d Inspection — Post -demolition of deck • February 24: 3'd Inspection — "Hand-off" inspection • February 26 or 27: 4th Inspection — TBD based on 3`d inspection Final deliverables shall be completed by within 10 business days of completing the fourth inspection. January 26, 2015 5 of 5 Exhibit "B" Task Order 18 Fee Summary for Michael Baker Jr., Inc. City of Fort Collins Bridge Inspection, Maintenance, Repair and Replacement Program Description: Staged Inspection of Existing Pedestrian Bridge (Mulberry Road) over the Cache La Poudre River. PRIMARY DESIGN TASK ELEMENTS TOTAL HOURS FEE LABOR Project Management 12 $1,775.64 - ------- --- Project Setup and Meetings 42 $4,007.64 Review of Contractor Work Plan 8 $1,004.56 Inspections and Report 139 $13,S09.62 Subtotal 2011 $20,297.45 REIMBURSABLE EXPENSES: (Approximate) Copies & Plotting (B&W) (250 x $0.05) — $12.50 Copies & Plotting (Color) (250 x $0.50) -- $125.00 Mileage ($0.575/mi) (12 trips @ 130 mi/trip) 12 $897.00 Miscellaneous Travel Expenses -- $1,800.00 Safety Equipment Rental $250.00 Subtotall $3,084.50 SUBCONSULTANTS: N/A 0 $0.00 Subtotall 0 0.00 WORK ORDER TOTAL 113012015 1 of l ƒ-3�|\/} \ / )�ƒ��ƒ\\ , ;;;||;;!! !!!!!!! I7 - !!!I!!ll2l: II!!!!! | ;;|||88 !!!I!!!!.! IIIII!! 2 - ;;||;;; |\ IIII!!! !f }aa3aa {( !!!!I!! { 98S9S98 f l=,I!!! e I!!!!!I | Ek£$(\2 f