The URL can be used to link to this page

Home My WebLink AboutWORK ORDER - RFP - 7175 BRIDGE INSPECTION MAINTENANCE REPAIR AND REPLACEMENT PROGRAM (14)9157# 7 (-/ WORK ORDER PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHAEL BAKER JR., INC. DATED: February 18, 2015 Work Order Number: 3-254902100-15 Purchase Order Number: Project Title: Bridge Inspection, Maintenance, Repair and Replacement Program Original Bid/RFP Project Number & Name: Commencement Date: 1/16/2015 Completion Date: April 30, 2015 Maximum Fee: (time and reimbursable direct costs): Not to exceed $15,633.48 Project Description: Inspection and structural assessment of two existing bridges over the Poudre River. This is initial (first) inspections. Scope of Services: See attached. Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of four (4) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. Professional By: Date: Z/ S Date: By: Gerry Paul Director of Purchasing and Risk Management (over$60,000.00) Date: Exhibit "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHAEL BAKER INTERNATIONAL DATED: February 10, 2015 Work Order No. 17 Purchase Order No. Project Title: Inspection and Structural Assessment of Existing Bridges over the Poudre River Commencement Date: 1/16/2015 Completion Date: 3/27/2015 Estimated Fee: $ 15,633.48 (See summary and detailed breakdown of work) PROJECT DESCRIPTION: This scope of work is for the complete and thorough bridge inspection and structural assessment for two existing stnictures, (1) located north of the Fort Collins Archery Range and to the west of the West Frontage Road and spans over the Cache La Poudre River (Poudre River), and (2) a pedestrian bridge located between the Salyer and McMurray Natural Areas and spans over the Poudre River The first bridge qualifies as major structure, but has not been inspected and load rated through CDOT's Off -Systems Bridge Inspection Program. The second bridge has not been previously inspected. This work order will be performed under the master agreement for the City's Bridge Inspection, Maintenance, Repair, and Replacement Program. Work elements include project administration, field inspections, structural evaluation and reporting. A detailed description of each anticipated service is described below. SCOPE OF SERVICES: Baker will provide all information collected from the field inspections to the City for record keeping. The existing bridges will be evaluated as related to current conditions and use. Load ratings or repair/replacement documents (i.e. construction plans) deemed necessary due to a change of conditions discovered during the inspection (i.e. structural damage or deterioration, or scour) will not be included with this work order. At the completion of the bridge inspection, Baker will prepare a Structural Assessment Report for each bridge. The intent of these reports will be to evaluate the existing bridge for both their current uses as well as potential future uses its use as a possible construction access, which would require it to carry normal vehicle (highway) loadings. At a minimum the report will address the current bridge condition, and make recommendations as related to its possible uses, necessary repairs & rehabilitation, possible closure & removal, and complete replacement. The report will include: • Evaluation of the Bridge in its Existing (as is) Condition • Necessary Repairs and Rehabilitation Requirements and Estimated Costs Exhibit A - Work Order Form Inspection and Structural Assessment of Existing Bridges over the Poudre River • Complete Bridge Replacement and Estimated Costs I. Project Administration Upon notice to proceed, Baker will perform project administration duties throughout the length of the contract. A. All documents will receive a quality assurance and quality control (QA/QC) review, in accordance with the Baker Way, prior to submittal. B. The following meetings are anticipated: • Two Progress Meetings (Assume phone meetings only) • One Project Delivery Meeting II. Field Inspections and Reporting Baker shall perform all inspections and reporting in accordance with the GUIDELINES AND REFERENCES as described below. The general work activities include: • Inspection Preparation. At the outset of the project, all inspection information will be compiled and organized. The project team will determine the preferred inspection order and schedule. • Field Inspection. Baker will perform structural inspections at each Iocation specified by the City. Inspectors will evaluate and assess the structural condition of appropriate elements for the entire bridge including the substructure and foundations, take or update field measurements, take photos, assess overall performance including scour, and document recommended maintenance/repair activities. For safety, Baker will provide at least two inspectors for all activities in the field. • Report Production. The deliverable report will be a memo style format that summaries the findings from this inspection, as well as any recommendations for maintenance, repair or replacement. • Inspection and Report QC. All inspection and reporting data will be reviewed for verification of quality control procedures and data accuracy. • Submittal. All deliverables will be submitted to the City at the end of the project. See DELIVERABLES below for more information. III. Ongoing Communication Baker will coordinate with the City prior to, in preparation of, during, and after inspections. Baker will verbally summarize the findings of the bridge inspections and will immediately alert the City to any issues related to safety. Upon delivery of the final inspection documents, Baker will step through the documents in detail. GUIDELINES AND REFERENCES All inspections will be conducted in accordance with current NBIS standards and supervised by personnel meeting the requirements outlined in the Code of Federal Regulations, 23 CFR 650.307. Applicable inspection standards include: February 2015 2 of 3 Exhibit A - Work Order Form Inspection and Structural Assessment of Existing Bridges over the Poudre River • CDOT PONTIS Bridge Inspection Coding Guide • Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's Bridges (Report No. FHWA-PD-96-001) • Bridge Inspector's Reference Manual (Publication No. FHWA NHI 12-049) • CDOT Bridge Rating Manual • Any other applicable documents as approved by the City DELIVERABLES The following is an estimate of the deliverables required for this project. As the project develops, the type and number of deliverables may vary. Refer to the detailed discussions above for further information. All inspection information shall be compiled onto a single CD and delivered to the City at the end of the project. 1. Project Administration (Ongoing) • Quality Control review of all project deliverables prior to submittal 2. Structural Assessment Report • Evaluation of Existing Bridge • Necessary Repairs with Preliminary Graphics and Sketches • Cost Estimate for Complete Removal, Repairs or Replacement SCHEDULE Deliverables shall be completed by within 20 business days of completing the inspections. February 2015 3 of 3 Exhibit "B" Task Order 17 Fee Summary for Michael Baker Jr., Inc. City of Fort Collins Bridge Inspection, Maintenance, Repair and Replacement Program Description: Inspection and Structural Assessment of Existing Bridges over the Poudre River PRIMARY DESIGN TASK ELEMENTS TOTALHOURS LABOR Project Administration & Meetings 20 52 56 $2,704.90 Structural Inspections $5,029.97 Inspection Followup and Structural Assessment Report $7,573.61 Subtotal 1281 $15,308.48 REIMBURSABLE EXPENSES: (Approximate) Copies & Plotting (B&W) (100 x $0.05) — $2.50 $50.00 Copies & Plotting (Color) (200 x $0.50) Mileage ($0.575/mi) (2 trips @ 150 mi/trip) 2 $172.50 Safety Equipment Rental $100.00 Subtotall $325,001 •• ••� Fee • $25,633.48 211812015 1 of 1