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HomeMy WebLinkAboutRFP - 8028 OLD TOWN NEIGHBORHOODS DESIGN GUIDELINES UPDATEAddendum 1 8028: Old Town Neighborhoods Designs Guidelines Update Page 1 of 3 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 8028: Old Town Neighborhoods Designs Guidelines Update OPENING DATE: 3:00 PM (Our Clock) November 17, 2014 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed as follows: Exhibit 1- Questions and Answers Please contact John Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 8028: Old Town Neighborhoods Designs Guidelines Update Page 2 of 3 Exhibit 1-8028 Old Town Neighborhoods Design Guidelines Update 1. Timelines for both RFP's don't correlate with each other? Timelines are currently an estimate, but will ultimately be linked. They will be ironed out as the projects progress. 2. Can we have an Appendix that doesn't affect the 20 double-sided page limit? Example: resumes, full project plates, etc. A maximum number of 20 double sided pages excluding cover page and dividers are allowed for this proposal. No Appendix is allowed. 3. Please clarify the page count. Are these 20 sheets of paper or 20 faces for a total of 10 sheets of paper? Does the count include a cover letter? Does the cover, table of contents or dividers count towards the 20 double-sided page limits? A maximum number of 20 double sided pages (40 faces) excluding cover page and dividers are allowed for this proposal. 4. Community engagement/public involvement plan details – Is staff expecting to form a committee of neighborhood residents? If so, how often would they meet? I’m seeing reference to focused stakeholder meetings with residents, but I want to triple-check to confirm that there will not be a standing citizens committee (these have a history of not going very well in FC). Staff anticipates meeting regularly with smaller stakeholder groups and or focus groups throughout the process within each neighborhoods area. We will not be using a citizen advisory committee during this process for the reasons stated above. 5. Is the effort intended to build on the recent Character Study recommended/adopted strategies (Option A) or is there a desire/intent to revisit/revamp portions of that effort? Yes, we intend on building on the adopted recommendations from the 2012 Character Study and not revisit the design standards in place. 6. Under Task 2, fifth bullet, the City is seeking a triple bottom line analysis. How much information does the City expect and should this component of the project provide a robust understanding of each of the three elements in a triple bottom line analysis? Staff will be taking the lead on assessing TBL analysis, with the consultants providing supporting analysis, graphics and draft materials. The staff and consultant team will initiate this effort during technical team meetings as part of brainstorming sessions and shared with the public. The level of detail is not extensive, but sufficient for summarizing analysis. Addendum 1 8028: Old Town Neighborhoods Designs Guidelines Update Page 3 of 3 7. What is the budget for the design guidelines project? We are expecting a menu of proposal options and corresponding budget range. 8. Could you clarify to what extent the consultant team will have to work with existing guidelines from previous studies for the pattern book or propose new ones? We expect that the existing Guidelines will be used as the basis for the new document and updated with new written and graphic content. 9. What is the scope of the public engagement component of the proposal? Could there be some more clarification on what the city is expecting regarding stakeholders that would need to be involved and format of the outreach? (survey, public meetings, focus groups, webpage) Staff will be coordinating the majority of the outreach, but there will be an expectation the consultants for providing supporting information for meetings and facilitating meetings. For this reason, please include a per-meeting line item cost in your proposal. In general, the City will take the lead in administering the public outreach process such as setting up meetings, notice and some facilitation. The consultants are expected to lead pubic meeting facilitation and providing technical and outreach support throughout the process. 10. Please clarify the “Project Drawings” component of the Professional Services Agreement, which requests drawings in on Mylar and in AutoCad format. That is not necessary. We expect all files to be delivered digitally, in a format enabled for future manipulation (InDesign file package). Staff expects consultants to lead developing Design Guidelines deliverables, including initial drafts, supporting graphics, technical information. Staff will work with the consultants to refine and polish for the final document. 11. Please clarify the area that will be addressed by the Design Guidelines. Does the area include only NCL, NCM and LMN-zoned residential areas, or will it also include Neighborhood Conservation Buffer (NCB) zone and Community Commercial (CC) zones? The project area will include all zone districts in the plan area, including the buffer/bordering areas. 12. Is there a specific expectation regarding the software used to publish the final plan document (i.e., Adobe InDesign or Microsoft Word)? We expect the final documents be laid out in Adobe InDesign.