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HomeMy WebLinkAboutRFP - 8029 EXISTING OLD TOWN NEIGHBORHOOD PLANS UPDATE (2)Addendum 1 8029 Old Town Neighborhoods Plan Page 1 of 3 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 8029: Old Town Neighborhoods Plan Update OPENING DATE: 3:00 PM (Our Clock) November 18, 2014 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed as follows: Exhibit 1- Questions and Answers Please contact John Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 8029 Old Town Neighborhoods Plan Page 2 of 3 Exhibit 1- 8029 Old Town Neighborhoods Plan 1. What is the anticipated budget for the project? Consistent with the adopted City budget for 2014, the anticipated budget range for the Plan update project is $120,000 - $150,000. 2. Is there a set number or expectation of the number of major public meetings to be held during the project? Staff anticipates three major public events associated with developing plan vision, framework plan and implementation that may include either a public workshop or open house meeting format. In between these main events, we also plan on a series of smaller focus group or stakeholder meetings, online surveys and other outreach activities. 3. What is the anticipated timeframe (months) for the public outreach portion of the project that would involve larger public meetings (six months, nine months)? The project will include a fairly continuous community engagement process beginning around March, 2015 through February, 2016. 4. Is the City anticipating using surveys as part of the outreach? If so would these be administrated by the City? Yes, we anticipate using both live key pad poling during public meetings as well as online surveys. The City will administer these surveys, but we are requesting support from consultants in developing survey questions, graphics and summary report etc. 5. We realize that the division of labor between the City and consultants with regard to public outreach would be determined during negotiations, but in general, would the City “own” the public outreach and publicity aspect of the project? Yes, in general the City will take the lead in administering the public outreach process such as setting up meetings, notice and some facilitation. The consultants are expected to lead pubic meeting facilitation and providing technical and outreach support throughout the process. 6. How many cycles of hearings would a plan like this normally involve in gaining adoption by the City? At a minimum, the Planning and Zoning Board and Transportation Boards will forward a recommendation on the plan at their regularly scheduled meetings tentatively in February, 2016. We are not sure about other Board recommendations at this time. City Council will consider adoption of the plan by resolution tentatively in March, 2016. If there are Code changes by Ordinance, a second reading decision will be scheduled as a follow up to the 1st Hearing. Addendum 1 8029 Old Town Neighborhoods Plan Page 3 of 3 7. Is the plan effort expected to generate objectives and recommendations for Community Commercial (CC) and Neighborhood Conservation Buffer (NCB) zoned areas adjacent to College Avenue, Remington Street, Mulberry Street, etc. beyond an evaluation of the potential for development in these areas to impact the lower-scale NCL, NCM and LMN zone districts that are the focus of the plan? Actually a lot of focus of this effort will be on the fringe areas including the NCB, LMN and CC zoning, especially multi-family impacts. In 2012 as part of the Character Study new standards were developed and adopted for the NCL and NCM areas. We do not intend to revisit these new standards. We do expect to assess these fringe areas for appropriate density and design compatibility. 8. The Request for Proposal lists development of design standards for the NCB and CC zones (to address neighborhood compatibility issues) as a consultant deliverable. Would this mean development of a specific zoning ordinance or more general recommendations for potential zoning or design guidelines tools to consider implementing in the NCB and CC zones? The consultant deliverable includes developing initial draft zoning ordinance language and supporting graphics for these new standards. Staff then can refine and complete code text at final stage in process. This is the same for any other potential plan implementation actions such as rezoning or other plan amendments. 9. Do you have any guidance on the expected extent of “transit improvements” (see Task 5: Framework Development) recommendations from the consultant? We do not anticipate much in this area since Transit is mostly set here. There may be some recommendations on transit stop improvements related to streetscape enhancements. 10. The Request for Proposal notes that “City staff will… develop the plan document.” Do you have a general expectation as to the percentage of plan contents (text, graphics, etc.) that will be developed by the consultant? The plan document will be developed in Adobe InDesign format. A point of clarification on consultant deliverable on this, as staff is asking the consultants to develop the initial draft document outline and organization, including graphics and text content. Staff expects an iterative process working with consultants to develop initial content language. The preference is to review draft chapter layout near the end of each phase, so staff can refine the draft as we move through the process. Staff will take the draft document and refine it for final presentation at the end of process.