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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 7575 CONSULTING ENGINEERING SERVICES FOR WATER TREATMENT FACILITY DESIGN & CONSTRUCTION SERVICES (2)February 13, 2015 CH2M Hill Engineers Inc Attn: Kevin Heffernan kevin.heffernan@ch2m.com 9191 South Jamaica Street Englewood, CO 80112 RE: Renewal, 7575 Consulting Engineering Services for WTF Design & Construction Services Dear Mr. Heffernan: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, February 26, 2015 through February 25, 2016. 2) Revised contract rates, as defined on attachment. If the renewal is acceptable to your firm, please sign this letter in the space provided and attach a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Pat Johnson, CPPB, Senior Buyer at (970) 221-6816 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing and Risk Management __________________________________________ ________________ Signature Date (Please indicate your desire to renew 7575 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP: jg Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 56A2FBC1-049C-4BA3-8415-841B7C0835D4 2/17/2015 CH2M HILL Compensation Basis Labor Classification Representative Project Staff 1 Hourly Rate 2 Senior Technical Consultant Rod Brauer $269 Program Manager $239 Principal Project Manager/Principal Technologist Kevin Heffernan, Al Paquet, Lisa Voytko $224 Sr. Project Manager/Sr. Technologist Jody Henry $193 Project Manager/Engineer Specialist Holly Werth, Gretchen Sage, Brad Schutt $173 Associate Project Manager/Project Engineer Jane Mailand, Tim Petty, Kim Zulliger $150 Associate Engineer Elizabeth Bauer $133 Staff Engineer 2 Josh McIlwain $121 Staff Engineer 1 Rene Santin $105 Engineering/Environmental Tech 5 James Walker $143 Engineering/Environmental Tech 4 Frank Jagla $131 Engineering/Environmental Tech 3 $114 Engineering/Environmental Tech 2 Skylor Flaska $95 Senior Office Administration Mary Carlson $107 Office/Clerical/Accounting Lisa Hoffman, Amy Stapley $84 Standard Expenses Expense Type Rate Health & Safety Assessment* $1.75/hr Auto Mileage (IRS rate) current IRS rate Auto Rental Actual Other Travel Actual Equipment Rental Actual Postage/Freight Actual Subcontractors and Outside Services Actual + 5% ** Assessment applies to all Health & Safety trained individuals. Hourly Billing Rates 2 Per diem rates include allowances for salary, payroll taxes, fringe benefits, overhead, and profit, but do not include allowances for Direct Expenses. These rates are subject to annual calendar year adjustments. A premium of 25% shall be added to the above rates for Expert Witness and Testimony services. Standard Expenses are charges directly incurred on the project as well as CH2M HILL's current standard rate charges for services such as photocopies, special health and safety requirements of OSHA, etc. These rates are effective January 1, 2015 to December 31, 2015 1 Staff labor classifications may change during the year; staff will be categorized based on current labor classification. Additional staff not listed will be catorgorized appropriately. Services will be billed on a time and expense basis with labor at the specified hourly per diem rates plus direct expenses incurred on the project. DocuSign Envelope ID: 56A2FBC1-049C-4BA3-8415-841B7C0835D4 15-31D BRIERLEY ASSOCIATES CORPORATION STANDARD FEE SCHEDULE January 2015 1. Fees for services will be based on the time worked on the project by staff personnel plus reimbursable expenses. The hourly fee for professional services will be charged as follows unless otherwise noted in the proposal: Principal/Senior Consultant II $242 Senior Associate/Senior Consultant I $193 Associate/Senior Project Manager $185 Senior Professional II $145 Senior Professional I $129 Professional II $110 Professional I $98 Staff Professional II $91 Staff Professional I $79 Engineering Technician II $93 Engineering Technician I $65 Administrative $65 2. Overtime hours will be charged at straight time rates. 3. Fees for laboratory tests will be computed on a ‘per test’ unit basis. Current laboratory test unit rates are as follows: Laboratory Test Unit Rate ($) Atterberg Limits 63.00 Full Gradation 99.00 -200 Wash 52.00 Standard Proctor 120.00 Modified Proctor 133.00 Relative Density 220.00 Swell/Consolidation 84.00 Swell/Consol (Remold) 120.00 Unc. Comp. Strength 78.00 Sulfate 26.00 Hydrometer 131.00 4. The fee for direct non-salary expenses will be billed at our cost plus a ten (10) percent handling fee and shall include the following: a) Transportation or subsistence expenses incurred for necessary travel, such as use of personal or company vehicles at IRS allowed mileage rates; use of public carriers, airplanes, rental cars, trucks, boats or other means of transportation; b) Reproduction and printing costs for reports, drawings and other project records; c) Express deliveries such as FedEx. 5. Subcontractors engaged to perform services required by the project will be billed at our cost plus ten (10) percent. 6. Communications and computer expenses will be charged at a flat rate of three and one half (3.5) percent of the total gross labor charges to include normal telephone, e-mail, faxes, long distance telephone, mailing of correspondence, in-house computer use and computer aided design and drafting (CADD). 7. Specialized computer usage, separately defined in the proposal for specific client needs, will be charged as identified in the proposal. 8. Payment: Invoices generally are submitted once a month for services performed during the previous month. Payment will be due and payable upon receipt of invoice. Interest may be added to accounts in arrears at the rate of one and one-half (1.50%) percent per month on the outstanding balance. In the event Brierley Associates must engage counsel to enforce overdue payment, Client will reimburse Brierley Associates for all reasonable attorney’s fees and court costs. 9. The billing rates given above are subject to change at the beginning of each year, unless noted otherwise in the signed proposal. DocuSign Envelope ID: 56A2FBC1-049C-4BA3-8415-841B7C0835D4 CAROLLO ENGINEERS, INC. FEE SCHEDULE Hourly Rate Engineers/Scientists Assistant Professional $159.00 Professional $183.00 Project Professional $218.00 Lead Project Professional $231.00 Senior Professional $250.00 Technicians Technicians $122.00 Senior Technicians $174.00 Support Staff Document Processing / Clerical $108.00 Other Direct Expenses Travel and Subsistence at cost Mileage at IRS Reimbursement Rate $.575 per mile Subconsultant cost + 5% Other Direct Cost cost Expert Witness Rate x 2.0 Senior Process Specialist Rate x 2.0 This fee schedule is subject to annual revisions due to labor adjustments. DocuSign Envelope ID: 56A2FBC1-049C-4BA3-8415-841B7C0835D4 Page 1 of 1 Project and Construction Services 1315 Oakridge Drive – Suite 120 Fort Collins, CO 80525 ditescoservices.com Ditesco City of Fort Collins – Water Treatment Facility 2015 Wage Rate Schedule Principal: $117.00 - $128.00 per hour Project Manager: $95.00 - $102.00 per hour Engineer: $92.00 - $112.00 per hour Construction Manager/Resident Engineer: $91.00 - $92.00 per hour CAD Design $65.00 per hour Administrative: $56.00 per hour Mileage Reimbursement: $0.75 per mile Subconsultant Markup 5% of cost All other costs at direct expense Terms 30 days net DocuSign Envelope ID: 56A2FBC1-049C-4BA3-8415-841B7C0835D4 CERTIFICATE HOLDER © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) AUTHORIZED REPRESENTATIVE CANCELLATION CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) JECT LOC POLICY PRO- GEN'L AGGREGATE LIMIT APPLIES PER: CLAIMS-MADE OCCUR COMMERCIAL GENERAL LIABILITY GENERAL LIABILITY PREMISES (Ea occurrence) $ DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ DED RETENTION $ CLAIMS-MADE OCCUR $ AGGREGATE $ UMBRELLA LIAB EACH OCCURRENCE $ EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) DocuSign Envelope ID: 56A2FBC1-049C-4BA3-8415-841B7C0835D4 DocuSign Envelope ID: 56A2FBC1-049C-4BA3-8415-841B7C0835D4 DocuSign Envelope ID: 56A2FBC1-049C-4BA3-8415-841B7C0835D4 DocuSign Envelope ID: 56A2FBC1-049C-4BA3-8415-841B7C0835D4 PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). The ACORD name and logo are registered marks of ACORD COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: INSURED PHONE (A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX (A/C, No): CONTACT NAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CA 1,500,000 05/01/2015 Sharon A. Hammer RWR500025303 (WI) SEA-002455018-06 X 1,000,000 RWD500025203 (AOS) 05/01/2014 N/A Each Policy Period of Marsh USA Inc. N 05/01/2014 X 5,000,000 A 2 05/01/2014 A 16535 05/01/2015 PROFESSIONAL LIABILITY* 5,000,000 RGE500025503 1,500,000 24554 N/A 1,000,000 X D *FOR PROFESSIONAL LIABILITY COVERAGE, THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY PERIOD FOR ALL OPERATIONS OF X 04/22/2014 029032 $2,000,000 05/01/2014 RE: ON-CALL FOR RFP 7575 CONSULTING ENGINEERING SERVICES WTP FACILITY DESIGN AND CONSTRUCTION SERVICES FOR CAPITAL IMPROVEMENTS.�� THE CITY ITS OFFICERS, AGENTS AND EMPLOYEES IS INCLUDED AS AN ADDITIONAL INSURED ON THE GENERAL LIABILITY AND AUTOMOBILE LIABILITY POLICIES AS REQUIRED BY WRITTEN $500,000 SIR 05/01/2015 05/01/2014 FORT COLLINS, CO 80522 CITY OF FORT COLLINS, COLORADO� Zurich American Insurance Co CONTRACT OR AGREEMENT.�� X RAD500025603 (MA) THE INSURED. THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY AND EXPENSE. C XL Insurance America, Inc. 15114 -12345-5EX2P-14/15 Each Claim & Aggregate 2,000,000 05/01/2015 C RAD500025403 (AOS) 22322 1,500,000 1,000,000 05/01/2015 1225 17TH STREET, SUITE 1300� MARSH USA INC.� DENVER, CO 80202-5534 9193 S. JAMAICA STREET� CH2M HILL ENGINEERS, INC.� ENGLEWOOD, CO 80112-5946 EOC3829621-12 P.O. BOX 580� ATTN: PURCHASING DEPARTMENT� X X 05/01/2014 05/01/2015 A Greenwich Insurance Company DocuSign Envelope ID: 56A2FBC1-049C-4BA3-8415-841B7C0835D4