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HomeMy WebLinkAboutWORK ORDER - RFP - 7616 WETLAND RIVER & FLOODPLAIN ECOLOGICAL RESTORATION (5)q/5-6x�-�� EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS and Biohabitats Work Order Number: NA-2015-001 Project Title: Kingfisber Preliminary Assessment and Restoration Concept Design Commencement Date: January 23, 2015 Completion Date: April 30, 2015 Maximum Fee: Not to exceed $34,345 Project Description: See attached description Scope of Service: See attached Scope of Services Service Provider agrees to perform the service The attached forms consisting of zero (a) pages are Identified above and on the attached forms in hereby accepted and incorporated herein' v this accordance with the terms cad emdifiens contained reference, and Notice to Proceed is hereby riven. herein and in the Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this work order (including the attached forms), the Services Agreement shall control. Service Provider City of Fort Collins By: t ' . �..���X,_a� By: Irt-�— Date: 1) 1 S Data: I I It, 1?A Is APPROVAL: Director of Purchasing Biohabitats 6W Q,N"MWUM Nawwlft Sou' Rocky MomBi on 1132 W.ee S., S. M Denver, CO M02 303 477-0660 3034T1-46 fia ^Fiohnhi,+ January 9, 2015 Mr. Rick Bachand Environmental Program Manager Fort Collins Natural Areas Program PO Box 580 Fort Collins, CO 80522-0580 RE: Task 1— Kingfisher Preliminary Assessment and Restoration Concept Design Biohabitats Proposal No. 14933.01 Dear Mr. Bachand: This proposal letter is for Biohabitats to develop the concept design for the ecological restoration of the Kingfisher Natural Area, including the Poudre River channel and floodplain from LeMay Avenue to Timberline Road. The purpose of this Phase 1 concept design process is to create the basic design approach to the site, which will help enable an efficient final design phase. A critical component of developing the concept design will be gathering site information, including input from City staff, to identify key site constraints. At the completion of this concept design phase, Biohabitats will submit a proposal for the final design phase which will include floodplain analysis, permitting, and construction cost estimating. SCOPE OF WORK TASK 1 PRELIMINARY ASSESSMENT AND RESTORATION CONCEPT DESIGN The following approach reflects the input we received in our initial contract kickoff meeting as well as your desire for a more streamlined process. As such, the project initiation meeting is pared down to just myself and you, and the opportunities and constraints meeting with your staff will be held after initial site information has been obtained. Task 1.1 Background Data Collection & Preliminary Field Assessment. At the outset of the project, we will prepare a comprehensive task list and rough schedule for the entire project, and Ms Browne will attend a project startup meeting with Natural Areas staff to confirm the proposed Phase 1 tasks, schedule, and expectations. The meeting will also include a preliminary discussion of possible restoration goals and objectives, addressing items such as floodplain functions, aquatic habitat, riverine processes, and recreation and visitor experiences. Natural Areas staff will provide relevant site information they may have available. Biohabitats will review our files for project area information, e.g. special status species, fisheries information, geologic and hydrologic data, vegetation data, etc. collected during the Poudre River Management Plan update as well as restoration planning approaches explored in 2011. Biohabitats will collect readily available information from the City's GIS, such as property and easement boundaries, contours, rare plant locations, aerial orthophotos, and utility data. Telephone interviews will be conducted with U.S. Fish and Wildlife Service (USFWS), Colorado Parks and Wildlife (CPW), and the Colorado Natural Heritage Program (CNHP) to supplement the input on objectives discussed during the project startup meeting, e.g., to understand water rights, environmental flows, special status species and fisheries considerations. To ensure that utility constraints are understood and incorporated early in the design process, we will use the "811" engineering ticket request service. This service notifies possible utilities in the area, and then the individual utilities provide specific location information. Based on our experience at the nearby Running Deer site, there may be about a dozen utility companies In the area some.of whicltprovide location information in a variety of formats, Including hard copy drawings, which then need to be digitized. We will compile the collected site information to prepare base maps forfield work. Biohabitats will spend a day on site to collect additional information important for design development including geomorphic and infrastructure features. As part of this task, an initial assessment of plant communities and habitat features will also be conducted, weather permitting, along with the identification of approximate locations of wetlands that may be included in future wetland permitting. The effort will ground truth information provided in the rapid riparian assessment and vegetation mapping done for the Poudre Plan Update (2010). Wetland delineation will be included in Task 2 — Final Design and Permitting. The results of the field assessment will be used to prepare updated base maps showing possible opportunities and constraints for future design discussions. During this task, additional research on lime waste handling and disposal options will be investigated. We will also initiate discussions with Natural Areas' staff and/or regulators regarding potential implementation requirements based on the City's recent experience with the Woodward project. Task 1.2 Opportunities and Constraints Meeting. A meeting will be held with the Natural Area staff to review the Information gathered in the first task and to visit the project area. The purpose of the meeting will be to present and discuss the identified opportunities and constraints and identify any additional design considerations. This meeting will also be an opportunity to review restoration objectives including riverme priorities for the site in the context of the other Poudre River reaches. Site issues, such as the existing sluice crossing and trail access, should be covered at this meeting. The potential role of volunteers and staff should also begin to be discussed. Based on restoration ideas discussed in 2011 and at our on -call kickoff meeting in December 2014, some of the focal issues will likely include protection of high quality features such as the bank swallow habitat, increasing the width of the riparian forest on the north side of the river, restoring the S-curve meander and braided channel alignments, and increasing aquatic habitat improvements such as the addition of backwater channels. Following the opportunities and constraints meeting and interviews, meeting summary notes will be prepared for City review and input. Task 1.3 Draft Concept Plan Development. Biohabitats will develop a draft restoration concept design for the overall project reach showing preliminary floodplain and wetland grading areas, structure changes, channel alignment, instream features, bank treatment approaches, trails, river access, and general planting zones. A brief memorandum will accompany the concept drawing to summarize design objectives. We anticipate the look of the concept to be similar in level of detail to the Running Deer concept with the addition of 2 cross-section drawings. Task 1.4 Plan -in -Hand and Final Concept. Upon completion of the Draft Concept Plan, Biohabitats will conduct a plan -in -hand meeting with City Natural Areas staff and appropriate staff from other departments if deemed necessary by Natural Areas, to review the Draft Concept Plan and discuss the design approach, site constraints, and other pertinent considerations. The City will compile and submit comments on the draft plan after the meeting. Biohabitats will incorporate these comments Into a final Restoration Concept Plan and revised memorandum. We will also provide an updated draft schedule and task list for the entire project Including hydraulic analysis, final design development, permitting, construction, and maintenance. To streamline the concept design process, we assumed there will be only this one iteration of the revised concept design deliverables. TENTATIVE SCHEDULE We are available to begin work on this project immediately. A preliminary concept design schedule is provided below for your planning purposes. The Kingfisher Concept Design Schedule ,.Ram 1 J UARY I FEBRUARY I MARCH I APRIL 1.1 1 Banxemand orate Coll.ctbn & PnOnnme, P.M Aa..e.m.nt I I I 1 x I x I I 1.2 OP,omnitlae& Conetnainb Mean, % 1.3 Draft Ccmept Plan Developmant 1.A PlemlmHaPA&Final concept Please note that the above schedule assumes notice to proceed is received by January 23, 2015, and utility and other background information are obtained within the allotted 4-week time period for Task 1.1. Should these assumptions be incorrect or unforeseen delays occur due to weather, we will work with you to adjust the schedule to meet your needs. FEE Our fee for the scope of work described in this document is $34,345.00 based on our contract rates and the assumptions listed below. Assumptions This scope and fee estimate is based on the assumptions listed below: 1. The City of Fort Collins Natural Areas Department Is responsible for coordinating project planning activities with their staff and other relevant City departments. 2. Biohabitats'scope of work does not include an assessment of water rights, property ownership, or other legal issues that may be associated with the project. 3. Biohabitats' scope does not include Archeological surveys/clearances or special status species surveys. 4. The scope, fee, and schedule do not include attendance at meetings not covered by this scope of work. Should the project assumptions or design development approach change, any additional analysis and coordination will need to be added on a time and materials basis based on our contract rates. S. Assessment of lime waste extents is not included in this scope of work. If existing data does not adequately define the aerial extent and depth of the lime waste, then additional assessment involving soil borings or other acceptable methods may need to be added to this scope of work. We look forward to continuing our work with you and the Natural Areas Program. If you have any questions or require additional information regarding our proposal, please contact me by phone (303- 477-06601 or by email at cbrowne@biohabitats.com. Thank you for your time and consideration. Sincerely, BIOHABITATS, INC. Claudia Browne, Project Manager