HomeMy WebLinkAboutBID - 7681 STREETLIGHT ITEMSINVITATION TO BID
7681 STREETLIGHT ITEMS
BID OPENING: 3:00 P.M. (our clock), SEPTEMBER 3, 2014
The City of Fort Collins is requesting bids from firms for the purchase of streetlight
items.
Sealed bids will be received and publicly opened at the office of the Director of
Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort
Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract
documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort
Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-
0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock),
September 3, 2014.
The City encourages all disadvantaged business enterprises to submit bid in response
to all invitations and will not be discriminated against on the grounds of race, color,
national origin.
Questions regarding bid submittal or process should be directed to Pat Johnson, CPPB,
Senior Buyer at 970-221-6816 or pjohnson@fcgov.com.
A copy of the Bid may be obtained by downloading the Bid from the Purchasing
Webpage, Current Bids page, at: http://fcgov.com/eprocurement.
Special Instructions
All bids must be properly signed by an authorized representative of the company with
the legal capacity to bind the company to the agreement. Bids may be withdrawn up to
the date and hour set for closing. Once bids have been accepted by the City and
closing has occurred, failure to enter into contract or honor the purchase order will be
cause for removal of supplier's name from the City of Fort Collins' bidders list for a
period of twelve months from the date of the opening. The City may also pursue any
remedies available at law or in equity. Bid prices must be held firm for a period of forty-
five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed
modification must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
be clearly identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm
or corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
The City may elect where applicable, to award bids on an individual item/group basis or
on a total bid basis, whichever is most beneficial to the City. The City reserves the right
to accept or reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council,
shall have a financial interest in the sale to the City of any real or personal property,
equipment, material, supplies or services where such officer or employee exercises
directly or indirectly any decision-making authority concerning such sale or any
supervisory authority over the services to be rendered. This rule also applies to
subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is
seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid
to 700 Wood Street, Fort Collins, CO 80522. All freight charges must be included in
prices submitted on proposal. A 24 hour advance notice to 970-221-6709 or 970-217-
9494 is required.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid
figures and not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's
compliance with the City's purchasing restrictions. A copy of the resolutions is available
for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-
121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected
and reported to authorities as such. Your authorized signature of this bid assures that
such bid is genuine and is not a collusive or sham bid.
Bid results are posted online at www.fcgov.com/purchasing by the end of day on the
opening date.
Gerry S. Paul
Director of Purchasing and Risk Management
FIRM NAME:_____________________________
CITY OF FORT COLLINS
7681 STREETLIGHT ITEMS
BID PROPOSAL
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS'
REQUIREMENTS FOR STREETLIGHT ITEMS, PER THE BID INVITATION AND ANY
REFERENCED SPECIFICATIONS.
ITEM QUANTITY CITY PN DESCRIPTION
MANUFACTURER
NAME & PART
NUMBER
UNIT
COST
TOTAL
COST
1 80 7006‐
6860
POLE, STREETLIGHT, 35',
DIRECT BURIED, TAPERED
FIBERGLASS, FOR USE WITH
ALUMINUM MAST ARM, PER
SPEC. NO. 373‐104, REV. L.
Do not include mast arm.
Part #: See Spec
2 120 7012‐
7809
STREETLIGHT FIXTURE, HIGH
PRESSURE SODIUM, 70W,
120V, ENCLOSED, HIGH
POWER FACTOR, WITH
PROTECTED STARTER AND
P.E. RECEPTACLE, 3" I.D. SLIP
FITTER POST TOP MOUNTED,
UTILITY TYPE, IES TYPE III,
FULL CUTOFF OPTICS
Part #: HOLOPHANE
PTU070HP12BC3BHP
3 120 7006‐
0020
ARM, MAST, ALUMINUM, 8'
SPAN, 3'9" RISE, PER SPEC.
NO. 373‐105 DATED 1/31/89,
SERIAL NO. 02.
Does not go with above pole.
Part #: WHATLEY WDN1559
If City documents contain incorrect part numbers, vendor shall provide correct part
number and provide an explanation of the differences. The City has only approved the
manufacturer’s shown on the specifications or in the item descriptions.
The items being bid meet or exceed the specifications. _______ Yes ______No. If not,
please list exceptions (specifying paragraph reference number) on a separate sheet of
paper and submit with your bid documents.
Bidders are required to provide a copy of the specification and drawings with bid
submittal for each item. Items to be included at a minimum for the pole are: top
diameter, ground line diameter, weight of pole, deflection test force calculated per ANSI
C136.20, and strength test force calculated per ANSI C136.20.
Escalation is _____, is not _____ applicable for the streetlight bid. If escalation applies,
the bidder shall indicate in his bid the specific items or materials subject to escalation,
and shall give the method and indices to be used in computing the amount thereof.
Escalation occurring after the quoted delivery date will not be paid unless delays are the
result of actions by the city. Escalation occurring after acceptance, if purchaser
exercises the option to delay shipment after manufacturing is completed, will not be
paid.
Delivery lead time may be a consideration of bid award.
For purposes of warranty and service ONLY approved (or conditional) manufacturers or
distributors authorized by an approved manufacturer to serve the Fort Collins area may
bid.
The City may elect where applicable, to award bids on an individual item/group basis or
on a total bid basis, whichever is most beneficial to the City. The City reserves the right
to accept or reject any and all bids, and to waive any irregularities or informalities.
Future orders of the bid items may be authorized, at the option of the City, from this bid
for a period of five years after date of award. Satisfactory pricing and delivery is required
for future orders based on this bid.
In the event of an error, unit cost prevails.
Vendor submittal shall consist of pages 3-5 of this bid and manufacturer specifications
for each item.
EXHIBIT A
BID ACKNOWLEDGEMENT
Contractor hereby acknowledges receipt of the City of Fort Collins Utilities’ Request for
Bids for the Transformers and acknowledges that it has read and agrees to be fully
bound by all of the terms, conditions and other provisions set forth in the Bid.
Additionally, the Contractor hereby makes the following representations to Utilities:
a. All of the statements and representations made in this proposal are true to the
best of the Contractor’s knowledge and belief.
b. The Contractor has obtained all necessary authorizations and approvals that will
enable the Contractor to commit to the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 45 days from the date
hereof.
d. I further agree that the method of award is acceptable to my company.
e. I acknowledge receipt of addenda.
Contractor Firm Name:
Physical Address:
Remit to Address:
Phone:
Authorized Agent of Firm Name:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
EXHIBIT B
SPECIFICATION NO: 373-104
Fiberglass Mast Arm Streetlight Poles
CITY OF FORT COLLINS UTILITIES
Light and Power Department
P.O. Box 580
Fort Collins, CO 80522
SPECIFICATION NO: 373-104
Fiberglass Mast Arm Streetlight Poles
PREPARED BY:___________________________
Bill Bray
Standards Engineer
APPROVED BY: __________________________
Tim Sagen
Standards Engineering Manager
DATE: 3/1/2001
REV. L
2
373-104
REVISION DESCRIPTIONS
REVISION DESCRIPTION (previous on file) CHANGE NOTICE APPROVED
REVISION J:
Page 8, remove Shakespeare from
conditionally approved per their letter of
4/91.
Add "Customer Special "to Whatley's
number.
Page 10, correct dwg.B to 15" bolt circle
N/A Sue Coram
12-9-91
Tim M. Sagen
REVISION K:
Paragraph 4.4; add Sherwin Williams
Polane H S
Sue Coram 3-29-94
Tim Sagen 3-29-94
REVISION L:
Reformatted (electronic)
Added ref. ANSI C136.20
CONDITIONAL approval of Newmark &
Shakespeare
Bill Bray 3/1/01
Tim Sagen 3/1/01
REV. L
3
373-104
Table of Contents
REVISION DESCRIPTIONS................................................................................................................................................... 2
1. SCOPE................................................................................................................................................................................
4
2. REFERENCED STANDARDS ............................................................................................................................................ 4
3. DESIGN INFORMATION ................................................................................................................................................... 4
4. DIMENSIONAL REQUIREMENTS ..................................................................................................................................... 4
5. ADDITIONAL REQUIREMENTS ........................................................................................................................................ 4
6. SHAFT FINISH.................................................................................................................................................................... 5
7. PERFORMANCE ................................................................................................................................................................ 5
8. SHIPPING REQUIREMENTS ............................................................................................................................................. 5
9. QUALITY ASSURANCE ..................................................................................................................................................... 6
FIGURE 1 - DIRECT EMBEDDED ......................................................................................................................................... 7
FIGURE 2 - ANCHOR BASE.................................................................................................................................................. 8
APPENDIX A - MAST ARM .................................................................................................................................................... 9
APPENDIX B - APPROVED MANUFACTURERS ............................................................................................................... 10
REV. L
4
373-104
SPECIFICATIONS FOR FIBERGLASS MAST ARM POLES
SPECIFICATION NO. 373-104
1. SCOPE
This specification outlines the requirements for fiberglass street lighting poles of the embedded and anchor base mounted
type. Fiberglass street lighting poles purchased under these specifications shall be round, hollow, and of uniform taper.
2. REFERENCED STANDARDS
Poles manufactured per this specification shall comply fully with ANSI standard C136.20-1990 except where otherwise
indicated herein. In the event of any conflict between ANSI and this specification, the more stringent requirement shall
apply.
3. DESIGN INFORMATION (common to both anchor base and direct embedded styles)
Criteria Design Value
Luminaire Mounting Height* 33 ft.
Arm Weight (each) 15 lbs.
Max. Luminaire Weight (each) 50 lbs.
Max. Luminaire EPA** (each) 4.4 ft.2
Max. Arm EPA ** (each) 3.5 ft.2
Max. Steady Wind Velocity 80 mph
Gust Factor 1.3
*see Appendix A for arm length and rise
**Effective Projected Area (EPA) is the actual area adjusted with the appropriate drag coefficient (shape factor) to result in
an equivalent area having a drag coefficient equal to one (1)
4. DIMENSIONAL REQUIREMENTS (see Figures 1 & 2 of this specification)
5. ADDITIONAL REQUIREMENTS
5.1. Each pole shall include a removable, color matched, top cap to prevent entrance of moisture.
5.2. Each pole shall be reinforced and drilled for single or double mast arm attachment (see Appendix A). Drilling
requirements for mast arms shall be 180 apart as shown in Figures 1 & 2. Two wire entry holes shall be drilled for
double arm mounting. Plug the wire entry hole 90 clockwise from bottom wire entry hole or hand hole (when viewing
pole from top).
5.3. Release paper used in the manufacturing process shall be removed from the inside of poles.
5.4. A manufacturer's identification tag shall be placed 12" below the lower arm-mounting hole. Tag shall be imprinted
with manufacturer's name and date of manufacture.
5.5. SPECIFIC REQUIREMENTS FOR 373-104-01 (Direct Embedded)
5.5.1. Bottom wire entry hole shall be 2.5" x 5" oval (ref ANSI C136.20, Figure 1), and located 90 from arm holes as
shown in Figure 1 of this specification.
5.5.2. The butt end of direct embedded poles shall be enlarged and square so as to increase the resistance to rotation
and provide maximum ground bearing resistance (anti-lift). Any alternative anti-rotation methods require written
approval by the City of Fort Collins Utilities Standards Engineer.
REV. L
5
373-104
5.6. SPECIFIC REQUIREMENTS FOR 373-104-02 (Anchor Base)
5.6.1. The galvanized steel base assembly shall be epoxy bonded to the pole and coated with a polyurethane coating
color matched to the pole. The base plate shall be in accordance with Figure 2 (Detail A) of this specification.
5.6.2. A 2.5" x 5" oval (ref ANSI C136.20, Figure 1) hand hole shall be provided. The hand hole shall be located 90
from armholes, 18" from the bottom of the pole, as shown in Figure 2. A color-matched, nonmetallic cover with
stainless-steel captive screws and suitable means for attachment shall be provided.
5.6.3. A single 1/2" - 13NC tapped hole for grounding shall be drilled in the base on the same side as the hand hole,
centered between the edge of the base plate and the edge of the pole sleeve. The hole shall be free of paint
and debris.
6. SHAFT FINISH
6.1. The surface of the pole shall be smooth and shall be uniform and consistent for the entire length of the pole.
6.2. The color shall be equivalent to Benjamin Moor Ironclad Bronzetone #163-60.
6.3. The resin shall contain colored pigment to match the finish coat of the pole. Solid coloration shall be throughout the
entire wall thickness of the pole.
6.4. The finish coating shall be Sherwin Williams Polane HS pigmented polyurethane finish capable of withstanding
exposure to ultraviolet, chemicals, and extreme weather conditions. Use of alternative coatings may be permitted
with written approval from the City Fort Collins Utilities, L&P Standards Engineer.
6.5. The surface coating shall be uniformly applied so as to prevent craze-lines, bumps, and pinholes. The surface
coating shall be minimum dry film thickness of 1.5 mils.
7. PERFORMANCE
7.1. All performance characteristics shall meet or exceed those of ANSI C136.20 as calculated in section 10.2.4.1 and
10.2.4.2 of said standard. The design limits to be used in calculating maximum wind loading, bending moment, and
test force values are included in section 3 of this document.
7.2. Minimum Withstand
Minimum withstand test force shall be the greater of either that calculated per ANSI C136.20 or 1300 pounds.
7.3. Static Deflection
The maximum slope deviation shall be 0.12 inch in 12 inches, equivalent to a maximum theoretical angular
rotation of 0 degrees 35 minutes. This limits the maximum static deflection to 1% of the above ground pole shaft
length when loaded with one arm and luminaire.
8. SHIPPING REQUIREMENTS
8.1. Fiberglass dust shall be removed from poles prior to wrapping for shipment.
8.2. Each pole shall be individually wrapped with a weather-resistant paper for protection in shipping and storage.
8.3. Poles shall be shipped on open bed trucks and packaged in such a manner as to prevent damage during shipping
and handling.
REV. L
6
373-104
9. QUALITY ASSURANCE
9.1. RESPONSIBILITY FOR INSPECTION
Unless otherwise specified, the vendor is responsible for the performance of all test and inspection requirements
specified herein. Except as otherwise specified, the vendor may utilize his own facilities or any commercial
laboratory acceptable to the City of Fort Collins. The City reserves the right to perform or witness any of the test
and inspections set forth in this specification where such inspections are deemed necessary.
If upon receipt, the City deems that a lot or shipment is inconsistent with the manufacturer's certified test results or
does not comply with this specification, it may be necessary to have an independent laboratory verify compliance.
If this additional testing or inspection is required, the manufacturer shall be responsible for all fees incurred.
9.2. CERTIFICATION
The manufacturer shall furnish to the purchaser certified copies of the results of tests on each type of pole
ordered, prior to payment.
9.2.1. For orders equal to or greater than 100 poles:
Two (2) poles shall be tested at the beginning of production to substantiate that the design conforms to City of
Fort Collins specifications. Weight, dimensions and performance data, including a deflection curve with
specific test values shall be reported for these two poles. Weight and dimensional data shall be reported on
each remaining pole. Weights shall be within + 5% of the average weight of the original test poles. At the end
of the production run, one additional pole shall be tested to re-confirm the design.
9.2.2. For orders of less than 100 poles:
One (1) pole shall be tested at the beginning of production. Weights of remaining poles shall be within + 5%
of the weight of the original test pole. Full testing of a second pole to reconfirm design is not required.
9.2.3. Any pole tested by the City that does not yield results consistent with certified test reports will be sufficient
reason for rejection of the entire shipment.
9.2.4. City of Fort Collins purchase order number shall be noted on the first page of each report. A signed copy shall
be sent to the City of Fort Collins Utilities - Light and Power Standards Engineer. Unsigned reports are not
acceptable even if accompanied by a signed cover letter. Electronic versions of this report, though acceptable,
are subject to file format and certification approval by the City.
REV. L
7
373-104
Figure 1 - Direct Embedded
Alternate antirotation methods
are subject to City approval
Ref. to Appendix A for arm
dimensional requirements
REV. L
8
373-104
Figure 2 - Anchor Base
Ref. to Appendix A for arm
dimensional requirements
REV. L
9
373-104
Appendix A - Mast Arm
Rev. A
REV. L
10
373-104
Appendix B - Approved Manufacturers
Streetlight poles purchased under this specification shall be of the make shown below. Manufacturers not listed below may
submit written proposals demonstrating compliance with these specifications for consideration of addition to the accepted
manufacturer's list prior to the next request for bids. In addition to inclusion on the list below, manufacturer's poles must also
satisfy all requirements of this specification to be acceptable.
W.J. Whatley Cat#: E 4135-21-50N6-Customer Special (direct bury)
W.J. Whatley Cat#: A 4329.50-21-58N6-Customer Special (anchor base)
The manufacturers in the following list have been conditionally approved and may bid as an alternate. The definition and
intent of "Conditional Approval" of a manufacturer is to allow the City to gain some experience with the manufacturer's
product. Should a conditionally approved manufacturer be the evaluated low bidder, the City reserves the right to award all,
part, or none of the order to them, dependant upon the current needs of the City for that item or items.
Newmark
Shakespeare
EXHIBIT C
SPECIFICATION NO: 7012-7809
Holophane Outdoor Architectural Lighting
PTU
UTILITY POSTOP SERIES
How to construct a catalog number: PTU 070HP 12 B G3 B HP
123 4 5 67
Step 1 Lumninaire Type: Step 2 Wattage and Source:
Description Designation Description Designation for Mogul Base Designation for Medium Base
Utility Postop PTU 50W High Pressure Sodium 050HP 50DHP
70W High Pressure Sodium 070HP 70DHP
10OW High Pressure Sodium 100HP 1ODHP
150W/55V High Pressure Sodium 15AHP 15DHP
70W Metal Halide NA 70DMH (not avail. with 48OV)
10OW Metal Halide NA 1ODMH (not avail. with 480V)
150 W Metal Halide NA 15DMH (not avail. with 48OV)
175W Metal Halide 175MH 17DMH
10OW Mercury 1 00MV NA
175W Mercury 175MV NA
250W Mercury (avail. with G3 250MV NA
Optics only).
Step 3 Voltage: Step 4 Color: Step 5 Optics:
Description Designation Description Designation Option Designation
120 Volt 12 Black B Asymmetric Glass Refractor G3
208 Volt 20 Bronze Z Asymmetric Acrylic Refractor A3
240 Volt 24 Green N (not avail. with 250MV).
277 Volt 27 As specified A Symmetric Acrylic Refractor A5
480 Volt 48 (not avail. with 250MV).
Multi-Tap MT Asymmetric Polycarbonate P3
Refractor (not avail. with 250MV).
Symmetric Polycarbonate P5
Refractor (not avail. with 250MV).
Step 6 Finial Type: Step 7 Options Accessories:
Description Designation Options
Ball Style B P Protected starter for HPS units only.
Spike Style S H NEMA Twistlock Photocontrol receptacle in door assembly (does not include
photocontrol).
Accessories
SD-90-90 90 Degrees House Side Shield (Field installation)
SD-90-120 120 Degrees House Side Shield (Field installation)
SD-90-180 180 Degrees House Side Shield (Field installation)
Maximum Weight: 47
Ibs.
Maximum E.P.A.: 1.38
sq. ft.
21 Feb 2002
Kraig Bader
Standards Engineer
EXHIBIT D
SPECIFICATION NO: 373-105