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Home My WebLink AboutCHANGE ORDER - RFP - 7490 POUDRE RIVER DOWNTOWN PROJECT (4)COFC2014.05_LNG_Scope&Budget Letter_2014-06.docx June 17, 2014 375 East Horsetooth Road, Bldg. 5 y Fort Collins, Colorado y 80525 Phone: (970) 226-0120 y Fax: (970) 226-0121 y www.acewater.com June 17, 2014 Mr. Will Welch Wm.T.Welch Company, LLC 1315 Oakridge Drive, Suite 100 Fort Collins, CO 80525 RE: Poudre River Link-n-Greens Restoration Project – Additional Services (ACE Project No. COFC2014.05) Dear Will: Attached to this letter is a work request compiled by BHA for additional services associated with the Link-n-Greens River Restoration. In general, these additional services were precipitated by increased effort during both the overlot grading process and construction observation due to field changes made during construction. Specific services are defined in the attached letter from BHA, as well as the associated scopes of work prepared by Interwest and ACE (also attached). The total amount of this change order request is $20,590. Based on their detailed understanding of the Link-n-Greens work, BHA has allocated costs for these additional services as shown in the attached documentation. Based on BHA’s detailed cost breakout, it appears the cost allocation between City departments for these additional services is as follows: Park Planning $1,650 which equates to 8.0136% Natural Areas $1,390 which equates to 6.7508% Stormwater $17,550 which equates to 85.2356% Please review this information to confirm that it meets the City’s understanding and expectations of the additional services to be provided for the Link-n-Greens River Restoration. If you have any questions or comments concerning any of this information, please do not hesitate to contact me. Sincerely, Anderson Consulting Engineers, Inc. Gregory J. Koch, P.E. Vice President Attachment BHA Design Incorporated 1603 Oakridge Drive Fort Collins, CO 80525 Page 1 of 2 voice: 970.223.7577 fax: 970.223.1827 landscape architecture | planning | urban design www.bhadesign.com Mr.GregKoch April22,2014 AndersonConsultingEngineers,Inc. 375EHorsetoothRoad FortCollins,CO80525 RE:LinkͲnͲGreensRiverRestorationAreaProjectͲAdditionalServicesRequest#1 DearGreg, Thefollowingisanoutlineoftheadditionalservicerequestwehavediscussedwithyoufor theLinkͲnͲGreensRiverRestorationAreaProject.Therequestincludesadditionalfeesfor bothAndersonConsultingEngineersandforInterwestConsultingGroupforadditional effortsnotincludedintheoriginalscopeofservicefortheproject. Theadditionaltasksrelatetoincreasedeffortduringtheoverlotgradingprocessand constructionobservationduetofieldchangesmadeduringconstruction.Thesefield changesrequiredadditionalmeetingsandcoordination,engineering,andhydraulicchecks toverifythechangescontinuedtomeettheintentoftheCLOMR.Thefieldchanges includedareasrelatedto: Ͳ Thereduction/eliminationofthepotentialspilloverLemayAvenue, Ͳ Gradingchangestoretainadditionalareasofexistingtrees Ͳ ProposedadjustmentstothewestendoftheWoodwardsite Ͳ AdjustmentstothealignmentofthePoudreRiverTrail Ͳ Bridgeabutmentcoordinationduetomodifiedconstructionwidths Ͳ Recorddrawingeffortsassociatedwiththechangesnotedabove Thecontractadjustmentsareoutlinedbelow: InterwestEngineers TotalFeeforAdditionalServices=$2,900 OriginalContractAmount(LaborandExpenses)Ͳ$38,750 NewContractAmountͲ$41,650 AndersonConsultingEngineers TotalFeeforAdditionalServices=$17,690 OriginalContractAmount(LaborandExpenses)Ͳ$65,500 NewContractAmountͲ$83,190 OverallContractAdjustments TotalFeeforAdditionalServices=$20,590 BHA Design Incorporated 1603 Oakridge Drive Fort Collins, CO 80525 Page 2 of 2 voice: 970.223.7577 fax: 970.223.1827 landscape architecture | planning | urban design www.bhadesign.com OriginalContractAmount(LaborandExpenses)Ͳ$222,315 NewContractAmountͲ$242,905 I’vealsoannotatedthechangesbytaskontheattachedDesignFeespreadsheet.Please feelfreetocallwithanyquestions. Sincerely, ForBHADesign,Inc. For AngelaK.Milewski date AuthorizedSignature date DESIGN FEES revised 4/22/2014 for Additional Service Request #1 BHA Design TeamLead, Landscape Architecture,Planning Interwest CivilEngineering Anderson Consulting Engineers BankStabilization Biohabitats Restoration Consulting Northern Engineering Surveying,Easements Task Total Anticipated Cost Allocation TASK1 BankStabilization StructuralDesign $17,740 $9,659 $27,399 Natural Areas TASK2 PoudreTrailDesign $4,500 $11,500 $13,150 $16,000 $17,650 Parks TASK3 TempTrailConnection PoudreTrailtoLemay $750 $600 $1,350 Parks TASK4 CDOTROWGrading DESIGN FEES revised 4/22/2014 for Additional Service Request #1 BHA Design TeamLead, Landscape Architecture,Planning Interwest CivilEngineering Anderson Consulting Engineers BankStabilization Biohabitats Restoration Consulting Northern Engineering Surveying,Easements Task Total TASK10 Construction Specifications $5,000 $5,000 Natural Areas TASK11 Meetingsand Coordination $8,000 $8,000 $8,640 $14,390 $3,019 $27,659 $33,409 Natural Areas/ Stormwater TASK12 Construction Observation–Demo& BankStabilization+ CLOMRaddendum $5,500 $1,000 $1,500 EXHIBIT A CHANGE ORDER NO. 1 for the LINK-N-GREENS OPEN SPACE ENGINEERING SERVICES The proposed Woodward Link-N-Greens campus site is generally bounded on the north and south by Lincoln Avenue and Mulberry Street, respectively; and on the east and west by Lemay Avenue and the UDALL Natural Area, respectively. In July 2013, ACE contracted with the City of Fort Collins to assist the project team with post CLOMR related activities. The following is a summary of what has been completed under the original Scope of Work and what work has already been conducted outside of the original Scope of Work. • Task 1 – Bank Stabilization Structural Design: Bank stabilization final design plans were prepared and included in the overall design plan set. This task was completed largely according to the original Scope of Work. • Task 2 – Hydraulic Evaluation of Site Modifications: Site modifications proposed by City Staff were hydraulically evaluated and a final plan was developed to be included in the overall design plan set. This task was completed largely according to the original Scope of Work. • Task 3 – Overtopping of Lemay Avenue: ACE conducted a hydraulic evaluation to see if there were any flood related adverse impacts associated with extending the commercial pad south to Mulberry Street in order to eliminate the overtopping potential of Lemay Avenue during large storm events. However, the City Stormwater department has internally determined that this approach would likely be construed by FEMA as a levee, which is an undesirable method of addressing this issue. Consequently, the City has internally continued to pursue different avenues toward addressing the overtopping potential of Lemay Avenue. This task was completed largely according to the original Scope of Work. • Documentation of Task 2 and 3: A CLOMR addendum was prepared to summarize efforts associated with Tasks 2 and 3. This report was prepared, submitted to the City of Fort Collins and approved. The preparation of this report was completed largely according to the Scope of Work. • Task 4 – Construction Services: This effort was largely set aside to assist the contractors from a technical standpoint in the implementation of the bank stabilization and overlot/final grading. At this time, assistance has only been provided for the overlot grading and the initial stages of the bank stabilization. However, during the overlot grading process several issues developed requiring significant engineering effort outside of the original Scope of Work. Included in these efforts were the following: (a) several hydraulic checks to ensure that the overlot grading was meeting the intent of the CLOMR prior to the turnover of the property from Woodward to the City; and (b) several hydraulic checks to verify additional field changes (i.e. keeping various areas higher relative to the plans, keeping additional areas of trees, and proposed changes to the Woodward site plan) were meeting the intent of the CLOMR. • Task 5 – Meetings and Coordination: The time originally established in Task 5 for meetings and coordination has been depleted. In addition, due to the complexity of the project additional meetings and coordination have been required, which were not identified in the original Scope of Work. These meetings and coordination efforts were largely the result of field changes made during the overlot grading process (See the description provided above for Task 4). In addition, several meetings were attended to support the City of Fort Collins on the issue of reducing/eliminating the potential spill over Lemay Avenue. • Task 6 – Design Team Project Management: This task is ongoing and is largely being completed according to the original Scope of Work. Though the efforts associated with Task 4, 5, and 6 in the original Scope of Work have not been completed; the additional work effort associated with Tasks 4 and 5 have largely exhausted the original budget. Consequently, this proposed Change Order for Engineering Services associated with the Link-N- Greens Open Space is respectfully being submitted to not only cover the remaining efforts associated with Tasks 4, 5 and 6 but to cover additional efforts that have been requested but have not yet been completed. Detailed tasks outlining these efforts are provided below. Task 1 – Construction Services (Previously Task 4) With the overlot grading completed and the open space being transferred to the City of Fort Collins, efforts are underway to install bank stabilization measures and perform final grading. The intent of this task is to provide technical and field observation assistance to the contractor doing both the bank stabilization and final grading. With respect to the bank stabilization, ACE staff will provide guidance in the field for placement of the proposed revetment as it is anticipated that much of this work will follow the “design-build” technique. For the final grading, ACE staff will provide guidance in meeting the finished grade elevations assumed in the CLOMR. It is noted that the City of Fort Collins has requested additional time be accounted for in this task due to the following: (a) higher than average flow in the river; (b) higher than normal groundwater levels for this time of year; (c) to help address potential field changes as they relate to the CLOMR; and (d) the overall sensitivity of finished grades to the final LOMR. To this end, six (6) hours a week through April 15 (approximately 8 weeks) and two (2) hours per week through the completion of the final grading (approximately 12 weeks) have been included for construction services. Task 2 – CLOMR Addendum No. 2 Since the completion of the first CLOMR addendum, prepared as part of the previous Scope of Work, several field changes have either taken place or have been proposed including the following: (a) modifications to significantly reduce or eliminate the overtopping of Lemay Avenue for storm events up to the 100-year; (b) minor deviations from the proposed grading plan as a result of the overlot grading; (c) keeping many of the trees adjacent to the river, which requires keeping the ground higher than planned; and (d) modifications to the grading in support Woodward site plan revisions. A CLOMR addendum, similar in nature to what was prepared in September 2013 for this project, will be completed to document these changes. This addendum will provide assurances to the City that all the proposed modifications to the plan identified in the CLOMR can be implemented in accordance with all City and FEMA floodplain rules and regulations. Task 3: Meetings and Coordination (BHA Task 11 - Meetings and Coordination) Coordination between the City of Fort Collins, BHA, Interwest and ACE Staff has been, and will continue to be a key component throughout the duration of this project. Consequently, this task assumes the following: (a) weekly coordination meetings with both the City of Fort Collins and Woodward; (b) weekly coordination meetings with the City of Fort Collins Natural Areas; and (c) up to six additional coordination meetings with vested parties relevant to the project. Task 4: Design Team Project Management (BHA Task 14 - Design Team Project Management) ACE will support BHA by coordinating contracting efforts with the City’s Project Manager for the Poudre River Downtown Project. This will include preparing, coordinating and issuing subcontracts and task orders; and providing invoicing services. BUDGET for the LINK-N-GREENS OPEN SPACE ENGINEERING SERVICES PROJECT: LNG Open Space Engineering Services Anderson Consulting Engineers, Inc. CLIENT: City of Fort Collins Direct Labor ODC's Totals Project Project Senior ACE PROPOSAL NO.: COFC2013.02 Principal Manager Engineer II GIS/CADD Admin. Other PREPARED BY: AMH Engineer Technician Direct DATE: 3/26/2014 $160/hr $115/hr $96/hr $80/hr $65/hr Costs 160 115 96 80 65 Task/Description Hours Hours Hours Hours Hours Cost Hours Cost 1. Construction Services (Previously Task 4) 72 72 $8,280 2. CLOMR Addendum No. 2 24 4 28 $3,020 3. Meetings and Coordination (BHA Task 11) 50 50 $5,750 4. Design Team Project Management (BHA Task 14) 4 4$640 TOTAL PROJECT HOURS 4146004 154 TOTAL PROJECT BUDGET $640 $16,790 $0 $0 $260 $0 $17,690 EXHIBIT B April 14, 2014 Ms. Angie Milewski BHA Design 1603 Oakridge Drive Fort Collins CO 80525 RE: Woodward Blue Home Natural Area Improvements Change Order #1 Request Dear Angie, Attached is the project scope and fee estimate for the additional services associated with the Natural Area project south of Woodward. Description Interwest Consulting Group (Interwest) will provide civil engineering services for the design of Natural Area features within Lot 4 of the Woodward Technology Center. The services to be provided as part of this change order will generally include: • Design modifications to the Poudre River Trail plans based on field alignment changes • Grading Plan changes based on field adjustments to various pockets of trees and existing conditions • Bridge Abutment coordination regarding the modified construction widths • Record Drawing efforts associated with the changes noted above Scope of Services I. Poudre River Trail Design Modifications – Interwest will coordinate with the contractor and the owner’s representative in regard to field modifications to the trail alignment. This task includes design exhibits for the contractor for trail realignment. Fee: $1,150 II. Grading Plan Changes – Interwest will revise the trail and bridge grading based on the field modifications noted above. Fee: $750 III. Bridge Abutment Coordination – Interwest will perform an additional site visit and coordinate with the owner’s representative relative to the as-constructed bridge abutments that did not follow the design specifications. This task includes a verification of the storm flow capacity with the resulting narrowed bridge opening. Fee: $500 IV. Record Drawings – Interwest anticipates the need for expanded record drawing services to reflect the trail and bridge changes noted above. These changes will be based on contractor provided drawings and/or field surveys to documents the as-constructed conditions. Fee: $500 Please call me at 970-460-8487 if you have any questions or need any additional information. Sincerely, Robert Almirall, PE Senior Project Manager Thanks'Bob.''I'spoke'with'Will'about'this'project'again'this'morning'and'he'is'still'working'through'the'City'paperwork,'etc.''I apologize'for'the'delay'in'getting'you'folks'paid;'I'assure'you'it'will'be'soon. ' Greg ' Gregory'J.'Koch,'P.E. Vice'President ANDERSON(CONSULTING(ENGINEERS,(INC. www.acewater.com Greg.Koch@acewater.com (970)'226O0120''x207 ' From:'Bob'Almirall'[mailto:balmirall@interwestgrp.com]' Sent:'Tuesday,'September'23,'2014'4:36'PM To:'Greg'Koch Cc:''William'Welch';''ahansen@acewater.com';'Renee'Haynes Subject:'Woodward'Natural'Areas'invoice ' Hi,'Greg.''This'is'an'Interwest'invoice'for'the'Woodward'Natural'Area'site;'however,'the'only'time'listed'is'for'Blake'Larsen'to inspect'the'pedestrian'bridge'crossing'and'make'remediation'recommendations.''This'is'just'a'pass'through'with'no'markup. ' Let'me'know'if'you'have'any'questions.''Thanks. ' Bob Greg Koch <Greg.Koch@acewater.com> To: Bob Almirall <balmirall@interwestgrp.com> Cc: 'William Welch' <wwelch@wmtwelch.com>, Renee Haynes <rhaynes@interwestgrp.com>, Aaron Hansen <Aaron.Hansen@acewater.com> RE: Woodward Natural Areas invoice September 23, 2014 6:09 PM Hi#Bob, # Thank#you#for#the#invoice.##I#need#to#check#in#with#Will#to#see#if#the#PO#has#been#processed#yet.##I#believe#there#was#a#delay#as the#damage/repair#issue#was#being#worked#out.##If#I#understand#correctly,#it#seems#that#is#now#behind#us.##I’ll#see#if#I#can#get everything#processed#quickly#in#order#to#catch#up. # Thanks#for#your#patience, # Greg # Gregory#J.#Koch,#P.E. Vice#President ANDERSON(CONSULTING(ENGINEERS,(INC. www.acewater.com Greg.Koch@acewater.com (970)#226Q0120##x207 # From:#Bob#Almirall#[mailto:balmirall@interwestgrp.com]# Sent:#Wednesday,#September#3,#2014#10:03#AM To:#Greg#Koch Cc:#'Welch#William'#;#Aaron#Hansen;#Renee#Haynes Subject:#Woodward#Natrual#Area#Project#Invoice # Hi,#Greg.##Attached#is#an#invoice#for#the#Natural#Area#project#south#of#Woodward.##There#is#no#time#for#Interwest#but#this includes#the#invoice#from#Northern#Engineering#to#do#the#site#survey#the#team#requested#and#Will#confirmed#was#billable.##I would#like#to#get#them#paid#as#soon#as#we#can. # There#are#also#several#old#invoices#noted#that#have#not#yet#been#paid#if#you#could#please#look#into#those#I’d#appreciate#it. # Thanks. # Bob # # Greg Koch <Greg.Koch@acewater.com> To: Bob Almirall <balmirall@interwestgrp.com> Cc: "'Welch William' " <wwelch@wmtwelch.com>, Aaron Hansen <Aaron.Hansen@acewater.com>, Renee Haynes <rhaynes@interwestgrp.com> RE: Woodward Natrual Area Project Invoice September 3, 2014 4:31 PM Hi#Will, # This#was#addressed#to#Matt#Day,#so#I#quick#changed#it#to#your#name.##If#I#missed#something#or#there#is#anything#I#need#to#fix#or adjust,#I’d#be#happy#to#do#so#when#I#get#back. # Thanks#for#looking#this#over#and#nice#chatting#with#you#today,#it#had#been#a#while! # Greg # Gregory#J.#Koch,#P.E. Vice#President ANDERSON(CONSULTING(ENGINEERS,(INC. www.acewater.com gjkoch@acewater.com (970)#226S0120##x207 # COFC2014.….pdf (563 KB) Greg Koch <Greg.Koch@acewater.com> To: 'William Welch' <wwelch@wmtwelch.com> Link-n-Greens change order June 17, 2014 4:56 PM 1 Attachment, 563 KB $15,720 $27,020 $22,220 $34,020 Natural Areas/ Woodward/ Stormwater TASK13 Construction Observation–Trailand Planting $8,500 $1,000 $7,439 $16,939 Natural Areas TASK14 DesignTeamProject Management $30,000 $6,600 $7,240 $36,600 $37,240 Natural Areas FIRM TOTALS $82,250 $38,750 $41,650 $65,500 $83,190 $32,815 $3,000 $222,315 $242,905 TOTAL DESIGN FEES $222,315 $242,905 IncludesExpenses $750 $6,500 $7,250 Stormwater TASK5 StormDrainageOutfall Designs $1,500 $11,250 $1,800 $14,550 Nat.Areas/ Stormwater/ Woodward TASK6 WaterlineandHydrant Design $1,000 $600 $1,600 Natural Areas TASK7 GradingPlans $5,250 $3,500 $4,250 $10,300 $5,579 $24,629 $25,379 Natural Areas TASK8 FinalPlantingPlans $8,000 $7,119 $15,119 Natural Areas TASK9 CoordinateCity EntitlementReviews $6,000 $6,000 Natural Areas