HomeMy WebLinkAbout113589 XEROX CORPORATION - PURCHASE ORDER - 9150495Fort Collins
Date: 0112112015
Vendor: 113589
XEROX CORPORATION
PO BOX 660502
DALLAS TX 75266-0501
PURCHASE ORDERPO
915049er Page
150495 1o1`3
This number must appear
on all invoices, packing
sli s and labels.
Ship To: POLICE DEPARTMENT
POLICE SERVICES
2221 SOUTH TIMBERLINE ROAD
FORT COLLINS CO 80525
Delivery Date: 01/21/2015 Buyer: ED BONNETTE
Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF
GOODS AND/OR SERVICES, AS NEEDED DURING THE
CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED
ARE ESTIMATES AND NOT A PROMISE TO PURCHASE
ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES.
Line Description Quantity UOM Unit Price Extended
Ordered Price
t Copier Lease Payments for 2015
Base Charge plus Meter Charges
1 LOT LS
Includes Base Lease payments plus estimated Print Charges for the following thirteen (12) Xerox copiers located
at Police Services facilities.
Serial # Lease Monthly Payment Images B&W Images Color Location Lease Start Lease End
Model Serial# Lease B&W Color Location Lease Start Lease
W7425P PBB-027124 $ 188.56 0.00760 0.06900 D1 12/22/10 12/1/2015
xWC7545P XKP533485 $ 244.20 0.00510 0.04960 Patrol Admin 1/12/2012 1/1/2016
xWC7545P XKP532877 $ 261.48 0.00510 0.04960 Training 1/12/2012 1/1/2016
xWC7545P XKP533230 $ 244.20 0.00510 0.04960 DB West (Property) 1/12/2012 1/1/2016
xWC7545P XKP533177 $ 247.44 0.00510 0.04960 DB East 1/12/2012 1/1/2016
YAL002269 $ 22.00 Mobile Print
YAL002269 $ 81.29 Mobile Print (MX)
x YAL002269 $ 59.11 Mobile Print
W7845PT MX4324146 202.13 Evidence 6/1/13
W7835PT MX1190793 293.34 Forensic Sry 11/1/13
W7835PT MX1184362 241.12 Admin 6/1/13
W7835PT MX1184334 221.86 13 6/1/13
W7845PT MX4323017 188.34 Records 6/1/13
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by Gerry S. Paul
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com
65,000.00
Pay terms net 30 days
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Fort Collins
PURCHASE ORDER
PO Number Page
9150495 2o13
This number must appear
on all invoices, packing
sli sand labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
W7835PT MX1184341 153.76 Dispatch 6/1/13
5865APT EX9283007 174.11 Patrol Report 6/1/13
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by Gerry S. Paul
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.mm
Pay terms net 30 days
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Purchase Order Terms and Conditions
Page 3 of 3
1. CAMMERCIALDETAILS.
Tax exemptions. By statute the City of Fort Collins is exempt from .to and local a.%. Our Exemption Number is
11. NON WAIVER.
98-04502. Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector or
Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to
Internal Revenue, Denver, Colorado (Ref Colorado Revised Statures 1973, Chapter 39-26. 114 of
exercise any rights or remedies provided heroin or by law, Fri lure to promptly ratify the Sella in the event of a
breach, the acceptance of or payment for goods hereunder or approval of the design, Shall not release the Seller of
Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when ShippW or due to defer. of
any of the warsmles or obligations of this purchase order and shall not be deemed a waiver of any right of the
damage in transit, may be reamed to you for credit and are not at be replaced except upon receipt of written
purchaser 10 insist upon strict performance hereof or my of its rights or remedies a to any such goods, regardless
immuctions Tram the City of Fon Collins.
of when shipped, received or accepted, as to any prior or subsequent default hereunder, nor shall any purported
am] mdi fication or rescission of this purchase order by the Purchaser operate IS a waiver of any of the terns
Inspection. GOODS are subject m the City of Fon Collins inspection oa mrival.
hereof.
Final Acceptance. Receipt of the merchandise, services or equipment in tesponse to this order can result in
12. ASSIGNMENT OF ANTITRUST CLAIMS.
authorized payment on Me part of the City of Fart Collins. However, it is to be understood that FINAL
Seller and the Purchaser recognize that in School economic practice, overcharges resulting from antioost
ACCEPTANCE is dependent upon completion are][ applicable requited inspection procedures.
violations arc in fact home by the Parchoser. Theretofore, for gad cause and not consideration for executing this
Purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter
Freight Teams. Shipments most be F.O.B., City of Fan Collins, 700 Wood St., Fort Collins, CO 80522, unless
acquired under fedeml or aura antitrust laws for such overcharges slating to the particular good or services
otherwise specified on this order. If permission is given to prepay freight and charge separately, the original freight
purchased or acquired by the Purchaser pursuant to this purchase order.
bill most accompany invoice. Additional charges for parking will not be accepted.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
Shipment Distance. Where manufacturers have distributing points in various pans of the country, shipment is
If Me Purchaser directs the Sells to corset nonconforming or defective good by a date to be agreed upon by be
expected from the natter distribution point to destitution, and excess freight will b< deducted from Invoice when
Purchaser and the Seller, and the Seller thereafter indicates its iability or unwillingness to comply, Me Purchaser
shipments are made from greater distance.
may cause the work to be performed by the most expeditious meant available to it, and the Seller Shall pay all
costs associated with such work.
Femtirs. Seller shall procure at sellers sole over all necessary pmnits, cenificmes and licrnus requite by dl
applicable laws, miadmiom, ordinances and toles of the sane, municipality, territory, or political subdivision where
Me work is performed, or required by any other duly camtituted public authority having jurisdiction aver the work
of vendor. Seller harbor agrees to hold the City of Fort Collins harmless tram and against all liability and lass
incurred by them by reason area asserud or estabbsbal violation of any such laws, regulations, ordinances, rales
and requirements.
Authorization. All parties to this contract agree chat the representative, are, in fan, bore fide and process full and
complete authority to bind Said panic.
LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the tams and conditions sled
herein set Each and any supplementary or additional mime and conditions amazed besets, or incopomted herein by
reference. Any additional or different toms and conditions proposad by Seller arc objeaeJ at end hereby rejatd.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately ifyoo canwt make complete shipment to arrive on your
promised delivery clue as note. Time is argue essence. Delivery and performance most be eRected within Me time
stated on the purchase order and the document, attached hereto. No acts of Me Puchaers including, without
limitation, accepanee of phial late deliveries, shall operate as a waiver of Nis provision. In the event of any delay,
the Purchaser shall have, in addition at other legal and equitable remedies. Me option ofdaring this order elsewhere
and holding the Seller liable for damages. However, Me Seller shall cat be liable for damages as a result of delays
due to causes not reasonably famosecable which arc beyond is reasonable control and without its fault of negligmc
such acts ofG aL was afcivil or military, authorities, govemmenal priorities, firs, strikes, Rood, epidemics, wars W
riots provided Nat notice of the conditions rousing such do], u given 1. the Purchaser within five (5) days of the
time when the Seller first received knowledge thmef. In the event of any such delay, Me dam of delivery shall be
extended for the period equal to the time annually 1nst by reason critic delay.
3. WARRANTY.
The Sella warants door all good, articles, materials and .,it coscrtd by Nis order will conform with applicable
drawngs, specifications, samples mrNar other descriptions given, will be fit for the Purposes intended, and
performed with the highest degree of care and mmpaance m accordance with accepted standards far work of Is
imilar mature. The Sella agrees at held the purchaser harmless from may loss, damage ar expme which the
Puuchaer may suRer, enincur on account of the Sellers breach of wamnty. The Sella shall replace, repairer make
good, without cast to to purchaser, any defers or faults arising within one (1) year or within such longer peril of
dime as may be ptescribd by law or by the terns of.y applicable ware my provided by the Sella after the date of
acceptans of the good f ishd hereunder (acceptance not to be umeaorebty delayed), reading from imperfect
or defective work done or materials famished by the Seller. Acceptance or use of good by the Purchaser shall not
constitute a waiver of my claim under this warranty. Except as otherwise provide in this purchaxe order, the Seders
liability hereunder shall extend to all damages pmaimalely auxed by the breach of any of the foregoing wartanlies
a prommaa bur such liability shall in na event include loss ofproNs or loss of use. NO IMPLIED WARRANTY
OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS.
The Purchaser may make changes to legal tams by ,,rift change order
S CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any changes to Me toms, other Nan legal at.. including odditiom to or delaiom from
to quantities originally ordered in Me specifications or drawings, by verbal or women change made. If tiny such
change affects Me amowl due or the time ofperfoanance hereunder, an equitable adjustment shall he made.
6. TERMINATIONS.
The Purchaser may at any time by "men change order, tannin a this agreement is to any or all Anions of the
good Men not shipped, Subject to any equitable djustment between the Parties is to any work err materials then in
progress provided that Me Pushaer Shall not be liable for any claims for anticipated profits on the uncompleted
prron of Me goads and/or work, for incidental or corsryoencial damages, aid that no such adjuxtmrnt k made in
favor ofthe Seller with respect to any goods whirl) ore Me Sellers sundae stack. No such nomination shall relieve
Me Pumhaer or Me Seller army offlow obligations as to any goods delivered hereunder.
9. CLAIMS FOR ADJUSTMENT.
Any claim for adjustment most be ascend within thirty (30) days from Ilse dam Me change or lamination is
ordered.
8. COMPLIANCE WITH LAW.
The Seiler warrants that all goods sold hereunder shall have been produced, sold, delivered and famished in strict
compliance with all applicable laws and regulations to which the goods are subject. The Seller shall sacrum and
deliver such documents as may be recruited to effect or evidence compliant,. All laws and regulations required to be
namrs mod in agreemeals of this charterer are hereby incorporated herein by this other.. The Sella agrees to
indemnify and hold Me Purchaser harmless from all costs and damages suRttd by Me Purchaser as a result of the
Sellers failure N comply with such law.
9. ASSIGNMENT.
Neither party shall assign, transfer, or convey this order, or any monies due or to become due hereunder without be
prior written social of the other party.
10. TITLE.
The Seller wmmals full, der end unrestricted title to the Purchmer for all equlpmed materials, end Items famished
in performance of this agreement, free end clear of any end all liens, restrictions, resmations, security interest
encumbrances and claims of others.
The Seller shall relese the Purchaser and is contractors of any crier from all liability and claims of any aamre
resulting from the Performance of such work.
This release shall apply even in the event of fault of negligence of the Party released and shall extend to Me
directors, officers and employees ofsuch pony.
The Sellah contractual obligations, including warranty, shall not ba deemed a be restricted, in any way, because
such work is performed or caused to be performed by the Purchaa.
14. PATENTS.
Whenever the Seller is Wirral to use any design, devil, material or process covered by letter, Patent, trademark
or copyright, the Sella shall indemnify and Save harmless the Purchaxer from any and all claims for infringement
by reason of the use of such p tented design, device, material or process in connection with the contract, and
shall indemnify the Purchaser for any cast, expos, or damage which it may be obliged to Pay by reason of such
infringement at any time during the prosecution or after the completion of the work. In case Said equipment, or
any part thereof or the intended use of the goods, is in such suit held to constitute infringement and the Ise or
Said equipmcnl or part is enjoined, the Seller shall, to is awn expense rand a1 is option, either prays for the
Purchaser the right to cocain. using Said equipment or parrs, replace the mate with subsermially equal but
noninfringing oruipment, or modify it so it becomes rmninfrin Ling.
15. INSOLVENCY.
If the Seller shall become insolvent or bankrupt. make an assignment for the bmefir of creditors, appoint a
receiver or msts for any of the Sellers property or business, this order may forthwith be canceled by the
Purchaser without liability.
16. GOVERNING LAW.
The definitions of tams used or the interpretation ofthe agreement and the rights ofall parries hereunder shall be
constraed under and govaral by the laws ofthc Spite of Colomdo, USA.
The following Additional Conditions apply only in sus whore Me Sella is N perform work hcrcundea
including the servicesof Sellers RepreunucivHs), on the premixes ofothers.
17. SELLERS RESPONSIBILITY.
The Sella shall carry on Said work at Sellers own risk unrd the same is fully completed and sure tM, mod shall,
in case of any accident, destruction or injury In the work sh drat maimmi s before Sellefs focal completion rand
acceptance, complete the work in Sellers own exprsse and to the Satisfaction of the purchases. When mmcrials
and ariuipmem are f ished by others for installation or erection by the Seller, the Sella shall receive, adoad,
.tort rand handle some at the site and become responsible therefor as though Such matamb, i nNm equipment
were being fumuhd by the Sella under the order.
I R. INSURANCE.
The Sella shall, at his own expense, provide for the payment ofworkm computation, including exampatiorel
disease benefits, to its employees employed an at
in contraction with tha covered
work coved by this purchaserd oer,
anther to their deprdents in accordame with thelaws of the state in which the work is to be done. The Seller
Shall also carry comprehensive genes] liability including, be, rot limited to, contractual and automobile public
liability insumnce with bodily injury and death limits of at least S300,000 for may one peon, 5500,000 for any
e accident and property damage limit per accident of S400,000. The Sella shall likewise repair, his
contractors, if any, to provide for such compensation and insurance. Before any of the Sellers or his antactoa
employees shall do any work upon the premisesof others. be Seller shall f ish the Purchaser with a ttnifiate
that such compensation and insurance have been provided. Such certificates shall specify Me date when such
compensation and insumnre have been provided. Such catficatea shall specify Me date when such compensation
and insurance expires. The Seller agrees that..ch rempmaaion and insurance shall be maintained until after the
entire work is completed and accepted.
19. PROTECTION AGAINST ACCIDENTS AND DAMAGES.
The Seller hereby assumes the entire responsibility end liability for any and all damage, loss W injury of any kind
or mature whatsoever to persons or property caused by or resulting from the execution ofthe work provided for in
this purchase order or in connection herewith. The Sella will indemnify and hold harmless Me purchaser and any
r all of the Purchasers oflivers, agents and employees from and against any and all claims, losses, damages,
charges or expenses, whether direct or indirect, and whether to persons or property, to which Me Purchaser may
be put or subject by reason of any act, action, neglect, omission or default on the Pan of the Seller, any of his
contmelors, or any of the Sellers or contractors officers, agents or employees. In case any suit or other
pia<dings shall be brought ngairst the Parchima, or its officers , agents or employers a1 any time oa account or
by reason of any act, action, neglect, omission or default of the Seller of any of his contractors or any of its or
their oRcers, agents or employees as aforesaid, Me Seller hereby agrees to assume Me defense thereof and to
defend the Same at the Sellers own expense, to pay any and all casts, charges, domeys fees and other expenses,
any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their officers,
agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upn or
obuind against the property of the Purchaser, or mid ponies in a a a fault ofsuch suits or other proceedings,
the Seller will at once cause the some to be dissolved and discharged by giving bond or otherwise. The Seller and
his contractors shall take all Safety Interactions, famish and install all guards naesmry for the prevention of
accidents, comply with all laws and regulations with regard an Safety including, but without limitation, the
Occupational Safety and Health Act of 1970 and all mas and regulations issued pursuant theulo.
Revised 09Q014