HomeMy WebLinkAboutWORK ORDER - RFP - 7414 TECHNICAL CONSULTATION & PROGRAM MGMT FOR SUPPORT & INTEGRATION OF SMART GRID SOLUTION & RELATED SERVICES (7)t:mc�x`� RM, �r *s ;—aT..F � Y,? T� �+sv yy�j•.—+j.- av—•_re,..�.tE'_"'_"im_" sJ'- ..� -- ea
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Technical Consultation and Program Management
for support and integration of smart grid solution and related services
WORK ORDER #14:
This Work Oder is as provided in Professional Services Agreement resulting
from City of Fort Collins RFP #7414 initially commencing September 1, 2012 with
four (4) optional one year extensions, currently extended through August 31,
2015 by and between the City of Fort Collins, a Municipal Corporation hereinafter
referred to as the "City' and Excergy Corporation, hereinafter referred to as
"Professional". This Work Order for Professional Services is agreed to by these
parties.
Statement of Work
A. Provide level of effort project managetent and project engineering to ensure
quality, cost, and schedule performance of the AMFC project through June 2015.
Continue to support and finish completion of Customer Web Portal and Demand
Response Systems, including development, integration, and test. Provide
customer engagement consulting to integrate new systems with existing City staff
and systems. Specifically:
a. Continued management of the centralized Program Management Office
(PMO) as deemed necessary.
b. Continue to execute a compatible Project Management Approach and
Methodology with Fort Collins
C. Assist in management of Project Organization
d. Manage Project Execution Plan and Schedule
e. Maintain Quality Assurance/Control and guide other vendors and
contractors in the same
f. Engage and manage issue resolution
g. Support monthly DOE issue management
h. Support monthly DOE risk management
i. Manage Project Status Plan
j. Support/guidance in presentations to City Council and other concerned
parties.
k. Assure that all system components integrate successfully including with
existing legacy systems.
I. Continue to manage overall technical implementation and the
introduction of new Web Portal and Demand Response systems.
m. Troubleshoot and resolve technical, functional, performance, and
integration issues
B. Provide DR Phase 2 implementation support. Support meetings, questions, issues
that come up, and analysis of Comverge contract and positions as needed.
C. Revisit business process workflows and diagrams to update with Utilities changes
and lessons learned in AMI operations. Create additional workflows for web
portal and demand response phases consistent with'operational transition
document.
D. Provide web portal marketing support through June 2015, including surveys,
tracking, and optimization to maximize web portal and smart grid solution
adoption.
E. Support planning and strategy around MV Web replacement. Develop plans and
support meetings around developing strategy, options, and impactsfbenef is of
different approaches.
F. Assist in infrastructure IT knowledge transfer, including compiling IT processes,
updating system architecture diagrams, and organizing various technical
documentation. Prepare and contribute to technical transition meetings.
II. Schedule
The period of performance for work order #14 is from January I, 2015 to July 1, 2015
III. Staff
The key personnel who will execute Work Order #14 are identified in Table 1.
Table 1 Work Order #14 Excergy Staffi
r
Program Management
1Project Director
Jim Ketchledge
olution Architecture and Project
Engineering
Solution Architect
Adam Tonkin
Continued Implementation (DR, WP,
DMS)
Principal Consultant
MarkHatfield
Utility & Consumer Communications
ommunications Specialist
Lynn Adams
est Engineering
rincipal Consultant
Djifa Amefia
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IV. Compensation
Costs are based on estimated hours required for tasks listed in Statement of Work and
hourly rates as referenced below. The estimated labor compensation based on estimated
hours toperform above tasks on time and material basis is shown in Table 2. Note that
for work order p14 Excergy is using Year 2013 rates, rather than the pi6viously
negotiated Year 2015 rates.
Table 2 Work Order Btd Tmck Vrim ]&Hmata
onttnued lmpiementa[ion /Principal
$198
36
$7;128
nsultant
Solution Architecture / Solution
$198
388
$76,824
rchitect
Communications Specialist
$219
40
$8,760
ommunirations Specialist
Project Management/Project Director
$219
308
$67.452
est Engineering/ System Engineer
$198
120
$23.760
Estimated Travel and Expenses
da
$15 000,
Total
892
$198,924
Reimbursable Direct Costs
Reimbursable dived costs take the form of travel related costs. Total travel costs for the
period of performance are estimated at $15,000.
Maximum Compensation
The maximum compensation for both labor time and reimbursable direct costs as a "not
to exceed" is summarized in Table 3
January 1, 2015
3
$183,924
$15,000 1 $198,924
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This work Order is agreed to by:
u
THE MY OF FORT GOWNS, COLORADO
By -
Dennis Sumner, Project Manager
Date: 20, 4
By.
S ve C" at�anach: UP Operations Manager
Date:
By:
Kevin Gertig, Utilities Executive Director
(greatei than $1,000,000)
Date:
By:
Director of Purchasing & Risk Management
(greater than $60,000)
Date:
4