HomeMy WebLinkAbout496440 XEROX CORPORATION - PURCHASE ORDER - 9150393Fort Collins
Date: 01115/2015
Vendor: 496440
XEROX CORPORATION
C/O LEWAN & ASSOCIATES INC
100 S CLINTON AVE XRX2-40A
ROCHESTER NY 14644
PURCHASE ORDER
PO Number Page
9150393 1of3
This number must appear
on all invoices, packing
sli s and labels.
Ship To: COMMUNITY DEV & NEIGHBORH
CITY OF FORT COLLINS
281 N COLLEGE AVE
FORT COLLINS CO 80521
Delivery Date: 01/15/2015 Buyer: ED BONNETTE
Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF
GOODS AND/OR SERVICES, AS NEEDED DURING THE
CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED
ARE ESTIMATES AND NOT A PROMISE TO PURCHASE
ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES.
Line Description Quantity UOM Unit Price Extended
Ordered Price
t Lease payment
1 LOT LS
for Xerox Work Centre WC7125PT Copier/Printer System,
Serial #: XED393116E
Location: City Of Fort Collins - Neighborhood Services @
281 N. College Ave., Fort Collins, CO 80524
Lease Term: Forty -Eight (48) months.
Base Monthly Lease Charge: $155.02
Includes: 2,000 B&W and -0- Color prints per month.
Per State of Colorado Xerox Price Agreement #: 98526YYY11M/WSCA,
and Lewan & Associates quote dated 03/20/12.
Market Codes: WC7125PT, INGDFN, FAXILN
2 Print charges
for above Xerox Work Centre WC7125PT Copier/Printer System,
Serial #: XED393116E
Location: City Of Fort Collins - Neighborhood Services @
281 N. College Ave., Fort Collins, CO 80524
Base Monthly Lease Charge per PO Line 1 includes:
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by Gerry S. Paul
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com
1 LOT LS
1,900.00
1,300.00
Pay terms net 30 days
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Fort Collins_
PURCHASE ORDER
PO Number Page
9150393 2o13
This number must appear
on all invoices, packing
sli s and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
2.000 B&W and -0- Color prints per month.
All B&W Overage Prints @ $0.0063 each.
All Color Prints @ $0.0683 each.
Per State of Colorado Xerox Price Agreement #: 98526YYY11 M/WSCA,
and Lewan & Associates ouote dated 03120/12.
Total
Pay terms net 30 days
Invoice Address:
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by Gerry S. Paul City of Fort Collins
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Accounting Department
Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.mm PO Box 580
Fort Collins, CO 80522-0580
Purchase Order Terms and Conditions
Page 3 of 3
1. COMMERCIAL DETAILS.
Tax exemptions. By statute the City of Fort Collins is exempt from state and local taxes. Our Exemption Number is
I L NONWAIVER.
98-04502. Federal Excise Tax Exemption Canificam of Registry 84-6000587 IS registered with the Collector of
Failure of the Purchaser to insist upon strict Performance of the tams and mndriotss hereof, failure or delay to
Internal Revenue, Denver, Colorado (Ref. Colorado Revised Samtes 1973, Chapter 39-26, 114 (a).
exercise any rights or remedies provided herein or by law, failure an promptly notify the Seller in the event of a
breach, the acceptance ofor Payment for good hereunder or approval ofthe design, shall not release the Seller of
Goods RejmtW. GOODS REJECTED due to failure to meet speciGcmiom, either when shipped or due ro defects of
any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the
damage in transit, may he mumed to you for credit and are not to he replaced except upon receipt or wriam
Parchaur to insist upon strict Prrformamce bereofor any of its ,his or remedies as m any such good, regardless
instrucfions from the City of Fort Collins.
of when shipped, received or accepted, as W any prior or subsequent default Fernandina, mr shall any putpommi
most modification or rescission of this purchase order by the Purchaser operate as a waiver of my of the tams
Irspecriors GOODS ne subject to the City of Fort Collins inspection on arrival.
hereof.
Final Acceptance. Receipt of the meahandise, services or equipment in response to Nis older can result in
12. ASSIGNMENT OF ANTITRUST CLAIMS.
authorized payment an the Part of the City of Fart Collins. However, a is o be understood that FINAL
u
Seller and the Pu a rerognim that in actual m is paxtice, overcharge moulting from antitrust
ACCEPTANCE is dependent upon completion of all applicable required inspection procedures.
edus.
violatioart in fact some by the Purchaser. Theretofore, far
violations good cause and as comidemtion for executing this
Purchaser older, the Seller hereby consigns to the Purchase any and all claims it may now have or hereafter
Freight Terns. Shipments most h F.O.B., City of Fort Collins, 700 Wood SL, For Collins, CO 80522, unless
inquired under federal or smut antitrust laws for such overcharges relating m the particular goods or services
otherwiw specified on this order. If pemsission is given m prepay fight and charge separately, fe original fi fighl
purchased or acquired by the Purchaser pursuant to flux purchase order.
bill most accompany invoice. Additional charges fa pocking will Out IS, accepted.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
Shipment Distance. Where manufacturers have distributing points in varions pant of the country, shipment is
If the Purchaser directs the Sella to comet oonanfarming Or defiamor goods by a&te to be agreed upon by the
expected from the marat distribution point to distinction, card excess freight will be deducted from Invoice when
Purchaser and the Seller. and the Seller thermner indicates its inability or annowilimpow, to comply, the Purchaser
Shipments arc made from greater distance.
may cause the work to be performed by rate most expeditious moms available to it, and the Seller shall pay all
costs a.:=aeimal with such weak.
Permits. Seller shall procure at sellers sole cast all necessary permits, commute and licenses normand by all
applicable laws, regulations, ordinances and roles of the state, municipality, mmtory, or political subdivision where
the work is Performed, or required by any other duly constituted public authority having jurisdiction over the work
of vendor, Seller InOber agrees to hold the City of Fort Call ins harmonicas from and against all liability and loss
incurred by them by mason of an asserted or established violation of my such laws, regulations, ordinances, rules
and requirements.
Authanaatim. All parries to this C turaul agree thal the representatives are, in fact, bona fide and possess Poll and
complete authority to bind said panics.
LIMITATION OF TERMS. This Purclmse Dole, expressly limits acceptance to the terms and conditions stated
herein set forth end any supplementary ar additional terms and conditions annexed hereto or incorporated herein by
refrence. Any Wditionil or di Bbrent terms and conditions proposed by seller are objected to and hereby rejected.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately ifyou cannot make complete shipment to arrive on your
Promised delivery date as noted. Time is of the essence. Delivery and roommmanm most be effected within the time
stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without
Inanition, acceptance of partial late deliveries, shall operate ss a waiver of this provision. In the event ofany delay,
the Purchaser shall have, in addition to other Iega1 and equitable remedies, the option nfplatlng Ods order elsewhere
and holding the Seiler liable for damages. However, the Seller shall not be liable for damages as a result of delays
due to wows not reasonably foreseeable which am beyond its reamwble control and without its fault ofaegligence,
such nits ofGW, acts ofcivil or military authorities, governmental priorities, fires, strikes, Band, rpidemie, wars or
riots provided Out notice of the conditions causing such delay is given to the Purchaser within five (5) days of the
time when the Seller fast practical knowledge therm(. In One event of my such delay, the date of delivery shall IS,
extended for the period equal w the time actually but by reason of the delay.
3. WARRANTY.
The Seller warrants that all goods, articles, materiels and work covered by this order will conform with applicable
drawings, specifications, samples arWror other description given, will be fit for the Purpose intended, and
performed with the highest degree of cart and campnenre in accordance with accepted standards fro work of a
similar naure. The Seller agaa to hold the purchaser harmless form any loss, damage or expense which hie
Puchasa Trey sufR or incur on mmunI of the Sellers breach of wvrentJ. The Seller shall replace, repair or make
good, without met to one paohawq any defects or faults arising within oat (1) year Or within such Imager perind of
rime us Trey be prescribed by law or by the firms of my applicable wormnry provided by the Seller after the dam of
acceptance of the goods furnished hereunder (acceptance not to be unreasonably delayed), resulting from imperfml
or defective work done or maends furnished by the Seller. Acceptance or use of goods by the Purchaser shill not
constitute a waiver of my claim under this warranty. Exempt n otherwise provided in this purchase mdea the Sellers
liability hereunder shall extend to all damnga proximately council by the breach of any of the foregoing .,I.
or gaMntees, but such liability shall in no went include loss ofpmfits or lass of use. NO IMPLIED WARRANTY
OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS. The Purchaser may make changes to legal terms by written change order.
5. CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any changes to rim terms, other than legal terms, including additions to or deletions from
the quantities originally ordered in the spmificutims or drawings, by verbal or written change order. If any Such
change affects the amount due or the time of performance hereunder, an equitable adjustment shall be made.
6. TERMINATIONS.
The Purchaser may at any time by is Onto change order, terminate this agreement as to my or all portions of the
goads then not shipped, subject to coy equitable adjustment between the parties as to any work or minerals then in
progress provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted
portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment be made in
favor of the Seller with respem on coy good which am the Sellers sanda d stock. No such termination shall relieve
the Purchaser or the Seller army oftheir obligation as to any goad delivered hereunder.
]. CLAIMS FOR ADJUSTMENT.
Any claim for adjustment most be com ed within thirty (30) days from the doe the change or termination u
ordered.
8. COMPLIANCE WITH LAW.
The Seller ..is Out all good sold hereunder shall have been Functional sold delivered and burnished! in Strut
compliance with all applicable laws and regulation; to which the good am Sal l The Seller shall execute and
deliver such documents is may be required to effector evidence compliance. All laws and regulation raptured to h
incorporated in agreements of this chammer are hereby incmpnmted herein by this ref m. The Seller agrees to
indemnify and hold the Purchaser harmless from all costs and damages suffered by the Purchaser as a result ofthe
Sellers failure o comply with such law.
9. ASSIGNMENT.
Neither party shall assign, moral or convey this order, or any monies One or W become due hereunder without the
prior wrinm cnrsmt ofthe other party.
10. TITLE.
The Seller wamnts full, clew and unrestricted title to the Purchaser for all rquipmmL ram®ds, and it. famished
in performance of this agreement, frce and clear of any aid all liens, restrictions, reservations, nourity interest
ancumbran pia and claims nfothers.
The Seller shall release the Purchaser and its contractors of any tier from all liability and claims of my nature
resulting from the performance of such work.
This release shall apply even in the event of fault of negligence of the pang released and shall extend to the
direcmrs, officers and employees ofsuch pany.
no Sellers contractual obligations, including warranty, shall not be deemed to be reduced, in any way, because
such work is pert rmed or mused to be performed by the Purchaser.
14. PATENTS.
Whenever the Seller is required to use any design, device, material or process covered by letter, patent, trademark
or copyright, the Seller shall indemnify and save barmless the Purchaser from any and all claims fur infringement
by Man®r of the use of such patented design, device, material or process in connection with the contract, and
shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason of such
infringement at any time during the prosecution or after the completion of the work. hi case said equipment, in
any part thereof or the intended use of the good, h in such suit held to conatimle infringement and the use of
said equipment or pan is enjoined, the Seller shall, at its own expense and at its option, either procure for the
Purchaser the right to continue using said equipment or pan, replace the same with substantially equal but
naninfringing equipment, at modify it so it becomes nomnRnging.
15. INSOLVENCY.
If the Seller shall become insolvent or hankmpt, make an assignment for the benefit of creditors, appoint a
matter or trustee for any of the Sellers propary Or business, this order may foahwith be canceled by the
Purchaser without liability.
16. GOVERNING V.W.
The definitions ofterms used or One interpretation orthe agreement and the rights of all restrict hereunder shall be
compared under and Invented by the laws ofthe State of Colorado, USA.
The following Additional Conditions apply only in cones where the Seller is m perform work hereunder,
including the service ofSrll. Reptesommive(s), on the premiss ofothers.
IT. SELLERS RESPONSIBILITY.
no Seller shall cany on said work at Sellers own risk until the same is fully completed and accepted, and shall.
in caw of any accident, destruction or injury on hie work ardor malands before, Sellers final completion and
accrpance, complete We work at Sellers own expense and no the son sfaotim of the Purchaser. When materials
and equipment arc famished by others for installation or mamas by the Seller, the Seller shall receive, arload,
store and handle same err the site cad become responsible Werefm n though such materials .Nor equlpmm,
were being furnished by the Seller under the order.
18. INSURANCE.
The Seller shall, at his awn expense, provide for the payment of workers compensation, including occupational
disease benefits, to its employees employed on or in connection with the work covered by this purchase order,
and/or to their dependents in accordance with the laws of the state in which the wok is to be done. no Seller
Shall also carry comprehensive general liability including, but not limited to, contractual and automobile public
liability insurance with bodily injury and death limits of at least $300,000 for any one person, 5500,000 for any
one accident and properly iL nage limit per accident of $400,000. The Seller shall likewise require his
continuum, if any, to provide for such compensation and insurance. Before any of the Sellers m his contractors
employees shall do any work upon the premisa of others, the Seller shall furnish the Purchaser with a certificate
that such compensation and insurance have been provided. Such certificates shall specify the dae when such
compensation and insurance have been provided. Such certificates shall specify the date when such compensation
and insurance expires. The Seller after that such compensation and insurance shall be maintained until Baer the
entire work is completed and acceped.
19. PROTECTION AGAINST ACCIDENTS AND DAMAGES.
The Seller hereby assumes the entire responsibility and liability for my and all damage, lass or injury army kind
or mare whatsoever to locations or property caused by or moulting Isom the execution ofthe work provided for in
this purchase order or in connection herewith. The Seller will indemnify and hold hamless the Purchaser and any
r all of the Purchasers, officers, agents and employees from and against any and all claims, Rasta, &maga,
charges or expersa, whether dire, or indirect, and whether to reactions; or Property to which the Purchaser may
be put or subject by reason of any act, crioq ncgle,, omission or default on the pan of the Seller, any of his
common , or any of the Sellers or contractors officers, agents or employees. In c any suit or other
procttdings shall be brought against the Purchaser, or its ofirm, agents or employees in any dace on account m
by reason of any not, action, neglect, omission or default of She Sella of any of ha contractors or my of its in
their officers, agents or employees ss aforesaid, the Seller hereby agrees a assume the defense thereof and to
defend the same in the Sellers own expense, to pay any aal all ass, charges, aaomeys fro and other expenses,
any and all judgments that may be incurred by a obtained against the Purchaser or any of its m Weir, nitccrs,
agents m employees in such suits or order proceedings, and in case judgment or other Jim be FLOW upon or
obtained against the property, of the Purchaser, or said parties in or as a result of such ruins or other proceedings,
Out Seller will at once cause the same to M dissolved and discharged by giving bond car mhat ise. The Seller and
his ...or rs dull take all safety prtautions, fumish and iretall all grad thecaavy, for fire prevention of
accidents, comply with all lax: and regulations with regard to szfmy muscling, but without limimdow the
Occupational Safety nth Health Act of 1970 and all Sales and regulations issued pursuant *crew.
Revised oTl2014