HomeMy WebLinkAboutWORK ORDER - RFP - 7414 TECHNICAL CONSULTATION & PROGRAM MGMT FOR SUPPORT & INTEGRATION OF SMART GRID SOLUTION & RELATED SERVICES (6)Technical Consultation and Program Management
for support and integration of smart grid solution and related services
°WORK ORDER #13:
This Work Order is as provided in Professional Services. Agreement resulting
from City of Fort Collins RFP #7414 initially commencing September 2012 with
four (4) optional one year extensions, currently extended through August 31,
2615 by and between the City of Fort Collins, a Municipal Corporationherelnafter
referred io as the "City" and Excergy Corporation, hereinafter referred to as
"Professional". This Work Order for Professional Services is agreed to by these
parties.
1. Statement of Work
A. Provide overall project management and project engineering to ensure quality,
cost, and schedule performance of the AMFC project.during the unscheduled
absence of a'key staff member. Continue to support and finish completion of
Customer Web Portal and, Demand'Regponse Systems, including development,
integration, and test. Provide customer engagement consulting to integrate new
systems with existing City staff and systems. Ensure a thorough and robust lest
and upgrade process io minimize risk to Utility core functions and business._
Specifically:
a 'Continued management of the centralized Program Management Office
(PMO) as deemed necessary.
b. Continue to execute a compatible Project Management Approach and
Methodology with Fort Collins
C. Assist in management of Project Organization
d. Manage Project Execution Plan and Schedule
e. Maintain Quality Assurance/Control and guide other vendors and
contractors in the same "
f. Engage and manage issue resolution
g. Support monthly DOE issue management
h. Support monthly DOE risk management
i. Manage Project Status Plan
j. Support/guidance in presentations to City Council and other concerned
parties.
k. Assure that all system components integrate successfully including with
existing legacy systems.
1. Continue to manage overall technical implementation and the
introduction of new Web Portal and Demand Response systems.
j
in. "Troubleshoot and resolve technical, functional, performance, and `
Integration issues
B. Prepare a Department: of Energy (DOE) close out report for the Smart Grid
Investment Grant (SGIG). Examine original criteria of success and assess project
performance. Identify and elaborate on key project success factors. Document
project timeline, history, and key decisions.
C. Support operational transition, including compiling business processes; updating
system architecture diagrams; ofganizing various system documentation,'and
creating lower level procedures for key_ business functions. Attend and contribute
to operational planning meetings.
II. Schedule
The period of performance for work order #13 is from January 1, 2015 to July 31, 201.5
Ell. Staff
The key personnel who will execute Work Order #13 are identified in Table 1.
Table.1 Work Order.#13 Excei& Staffinp
Program Management
Project Director
Jim Ketchledge
Solution Architecture and Project
Engineering
Solution Architect
kdarp Tonkin
Continued Implementation (DR, WP,
DMS)
Executive Consultant
Mark Haifield
Utility & Consumer Communications
Communications Specialist
Lynn Adams
IV. Compensation
The estimated labor compensation based on estimated hours to perform above tasks on
time and material basis is shown in Table 2, based on hourly rates in contract for 2015.
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Table 2 Work,Order #13 Task Price Estimates
Continued Implementation /
Principal Consultant
$212
85
$18,020
Solution Architecture /
Solution Architect
$212
85
$18,020
Communications Specialist
Communications Specialist
$233
80
$18,640
Project Management /
Project Director
$233
150
$34,950
Estimated Travel and Expenses
n/a
$10,000
Total
400.
$99,630
Reimbursable Direct Costs
Reimbursable direct costs take the form of travel related costs.,Total travel costs for the
period of performance are estimated at $10,000.
Maxinnun Compensation
The maximum compensation for both labor time and reimbursable direct costs as a "not
to exceed" is summarized in Table 3
January 1, 2015 1 $89,630 1 $10,000 1 $99,630
This Work Order is agreed to by.
Ma
Of
THE CITY OF FORT COLLINS. COLORADO
Dennis Sumner Pniw Manager
Data. i t- m 12,v o 4
Steve Catanach, L&P Hager
Date:
Kevin Gettig, Utilities Executive Director
(greater Ihan $1,000,000)
Data.
Gerry Paul
Director of Purchasing & Risk Management
(greater than $60,000)
Date: �/ `�
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