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HomeMy WebLinkAbout129614 PROFESSIONAL DOCUMENT SOLUTIONS INC - PURCHASE ORDER - 3215255Fort Collins Date: 0111212015 PURCHASE ORDER Vendor: 129614 PROFESSIONAL DOCUMENT SOLUTIONS INC 4114 TIMBERLINE RD FORT COLLINS CO 80525 PO Number Page 3215255 left This number must appear on all invoices, packing sli s and labels. Ship To: WATER UTILITIES CITY OF FORT COLLINS 700 WOOD ST FORT COLLINS CO 80521 Delivery Date: 01/12/2015 Buyer: PAT JOHNSON Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. Line Description Quantity UOM Unit Price Extended Ordered Price i 2015 Blanket Order Copier Repair Services City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by Gerry S. Paul City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@)fcgov.com 1 LOT LS 25,000.00 Total Pay terms net 30 days Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Purchase Order Terms and Conditions Page 2 of 2 1. COMMERCIALDETAILS. Tax exemptions. By would the City of Pon Collins is exempt from stare and local taxes. Our Exemption Number is 11. NON'\YAI VER 98-04502, Federal Excise Tax Exemption Certificate of Registry 84-6000589 is registered wire the Collector of Failure of the Purchaser to insist upon stria performance of the terms and conditions herb( failure or delay to Internal Revenue, Denver, Colorado (get Colorado Revised Statutes 1973. Chapter 39-26. 114 (a). exercise any rights or remedies provided herein or by law, failure to promptly notify the Seller in the event of a breach, the acceptance of or payment for goods hereunder or approval of the design, shall not release the Seller of Goads Rejected. GOODS REJECTED due to failure to meet specifications, either whan shipped or due to defects of any Of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the damage in transit may be returned to you for credit and are toot to be replaced exeryt upon receipt of wrinen purfrmser to insist upon stria performance herafor arty ofits rights or remedies as to any such good. regardless instructions from the City of Fmt Collins. of when shipped, received or accepted as to any prior or subsequent default hereunder, nor shall any purported and modification or radiation of this purchase order by the Purchaser operate as a waiver of any of the terms Inspection. GOODS arc subject o the City ofFort Collins inspection on arrival. heroof Final Acceptance. Receipt of the merchandise, srvica or equipment is response to this order cm result m 12. ASSIGNMENT OF ANTITRUST CLAIMS. and 6payment oa the pan of the City of Fort Collins. However, it is to be understood that FINAL Seller and the Purchaser recognim that in actual economic practice, overcharges reaching from without ACCEPTANCE is dependant upon mandamus of all applicable required inspection proceduresviolations are in fact home by the Purchaser. Therewfore, for good case and as consideration for exmuting this purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hertafiar Freight Terms. Shipments most be F,0 B., City of Fair Collins, 70) Wood St, Pon Collins, CO 80522, unless acquired under federal or state nodded laws for such overcharges relating to the particular goods or services otherwise specified an this order. Upermission is given to prepay freight and charge separately, the original freight purchased or acquired by the Purchwor putsuantio this purchase Omer. bill must xacompany invoice. Additional charges for puking will Out be accepted. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. Shipment Distance. Where manufacturers have distributing points in various parts of the country, shipment is If the Purchaser directs the Seiler as correct nonconforming or defective goods by a date to he agreed upon by the expected from me nearest distdbmion point to destination, and excess freight will be deducted from Invoice when Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser shipments are made from greater distancemay cause me work to be performed by the most expeditious means available to it and the Seller shall pay ail cos¢ associated with such work. Permits. Seller shall promise at sellers sole cost all necessary permits, cenificata and licenses required by all applicable lax,, regulations, ordirunces and rides of the state, mnunidpald,, territory or political subdivision where the work is performed, or required by any other duly constituted public authority having jurisdiction over the work of vendor. Seller further agrees to hold me City of Fon Collins harmless from and against all liandihe and loss incurred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, rules and requir menss. Authoritarian . All parties w this contract agree that the no,da mwiva are, in fact bona fide and possess Off and complete authority to bind said parties. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stared herein set fond and any supplementary or additional terms and conditions amexed hereto or incorporated herein by reference. Any additional or different terms and conditions proposed by seller are objected to and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your promised delivery time as noted. Time is of the essence. Delivery and performance most be effected within the time stated on the purchase order and the documents mached herew. No acts of me Purchasers including, without limitation, acceptance of partial late dliveria, shall operate as a waiver of Nis provision. In the event of any delay. the Purchaser shall have, in addition to other legal and equitable remedies, the option ofplaamg this order elsewhere and holding the Seller liable for damages. However, the Seller shall not be liable for damages to a result of delays due to causes nor reasonably foreseeable which are beyond its reasonable control and without its fault of negligence, such acts of God, acts of civil or military authorities, governmental priorities, fires, strikes, Flood epidemics, wars or riots provided that notice of the conditions causing such delay is given to the Purchaser within five (5) days of the time what me Seller first received knowledge therm! In the event of any such delay, me date of delivery shall be extended for the penod equal to the time actually lost by reason office delay. 3. WARRANTY. The Seller waoants that all goods, articles, materials and work covered by this order will conform with applicable drawings, specifications, samples mirror other descriptions given, will be fit for the purpose intended and Performed with the highest degree of care and competence in accordance with accepted standard for work of a similar nature. The Seller agrees to hold the purchaser harmless from my loss, damage or expanse which 6e Purchaser may suffer or incur on account of the Sellers breach of wawa. The Seller shall replace, depair or make goad, without war to the purchaser, my defects or faults arising within one (1) year or within such longer period of time as may, be pocau bed by law or by 6e terms of any applicable wamanry provided by 6e Seller Met the data of acceptance of the goods franished hereunder (acceptance not to he unreasonably delayed), desorbng from imperfect or defective work done or materials famished by the Sillier. Acceptance or use of'cods by the Purchaser shall not constitute a waiver of my claim under this warranty. Except as otherwise provided in this purchase order, the Sellers liability hereunder shall extend to all damages proximately caused by the breach of my of the foregoing war andas or guarantees, but such liability mail in no event include loss of profits or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchaser may make chmges to legal terms by written change order. 5. CHANGES IN COMMERCIAL TERMS. The Purchaser may make my change to the terms, other rhm legal terms, including additions to or delerw as from the quadoriginally ordered in the siassificarms or drawings, by verbal or wrmad change order. If my such change affects the amount due or the time c f,dfonnmce hereunder, m equitable adjustment shall be made. 6. TERMINATIONS. The Purchaser may at my time by wn n change order, terminate his agreement as to any or all wrosof the goods goothnot shipped, subject to my equitable adjustment between the ponies as to my work or materials risen in progress Pmnded that the Purchaser shill not be liable for my claims for anticipated profits on the uncompleted portion of the goods mirror work, for incidental or consequential damages, and that no such adjustment be made in favor of the Seller with respect to my goods which are the Sellers stmdam stock. No such termination shall relieve the Purchaser or me Seller of my of their obligations as to my goods delivered hereunder. 1. CLAIMS FOR ADJUSTMENT. Any claim for adjustment must be =mad within 6iny (30) days from the dare the change or mrminaoon is ordered. 8. COMPLIANCE WITH LAW. The Seller wurants that all good sold hereunder shall have been produced, sold, delivered and famished in strict compliance with all applicable laws and regulations in wltifh the goods are subject The Seller shall execute and deliver such documents as may be required to effect or evidence compliance. All laws and regulations required to be incorporated in agreements of this character are hereby inmryorated herein by this reference. The Seller agrees to indemnify and hold the Purchaser harmless from all costs and damages suffered by me Purchaser as a result of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither parry shall assign, transfer, or convey this order, or my monies due or to become due hereunder wlthom the 'nor onnm consent of the Omer parry. 10. TITLE. The Seller warrants full, clear and wrestrined tide to me Purchaser for all equipment materials, and items fumiahed in molio mince of this weement free and clear of my and all lien, restrictions, reservations, security interest encumbrances and claims of others. The Seller shall release the Purchaser and its conuacwrs of any net from ail liability and claims of any name resulting from the performance of such work. This release shail apply even in the event of fault of negligence of the party released and shall extend to the directors, officers and employees of such parry. The gallants eentrmtand obli,m od , including wmmw. shall or be dmm<d to be reduced, is any way, because such work is performed or caused to be performed by the Purchaser. 14. PATENTS. Whenever the Seller is required to use any design, device, material or process covered by lenet patent trademark r copyright, the Seller shall indemnify and save hamdess the Purchaser from any and all claims for infringamant by reason of the use of such patented design, device, materiel or process in combustion with the contract and shall indemnify me Purchaser for any cost, expense or damage which it may be obliged to pay by reason of such infringement at any dine during the prosecution or after the completion of the work. In care sad equipment, or any pm 6ermf or the intended use of the good, is in such sort held m wnshound infringement and Ne use of said equipment or pan is calcined, the Seller shall, ar its own expense and in its option, either procure for the Purchaser the right to continue using said equipment or parts, feplau the same with aubstanrially muai but noninfringing equipment or modify it m it becomes noninfringin, 15. INSOLVENCY. If the Seller shall become insolvwsr or bmkmpt make an assignment for the benefit of crditors, appoint a radaver or boosted for my of the Sellers property or business, this order may forthwith be canceled by the Purchaser without liability. 16 GOVERNINGLAW. The defiolllcns of terms used or the 6terpretation of the agreement and the rights of all parties hereunder shall be continued under and governed by the laws of the State of Colorado, USA. The following Additional Conditions apply only in Casa where the Seller is on perform work hereunder, including me services of Sellers Representative(s), on the premises ofothers. 17. SELLERS RESPONSIBILITY. The Seller shall carry on said work at Sellers own risk anal the same is fully completed and accepted, and shall, to rase of my accident, dmrocn. or injury ro the work and/or materials before Sellds final complalOn and acceptance, complete the work at Sellers own expense and to the sstisfution of the Purchaser. What materials and equipment are famished by others for installation or erection by me Seller, the Seller shall receive, unload. store and handle same at me site and become responsible therefor as though such matmals addict equipment were being famished by the Seller under the order. 19 INSURANCE. The Seller shall, ar his awn expense, provide for me payment of workers compensation, including Occupational disease benefits, to its employees employed on or in connection wilt the work covered by this purchase order, mirror ad their dependents in accordance with the law, of the state in which the work is to be done. The Seller shall also carry comprehensive general liability including, but not limited to, cnmtrmwal and automobile public liability insurance with bodily injury and death limits of at least S300.000 for my one person, $50 LOOo far any one accident and property damage limit per accident of S400j" The Seller shall likewise require his condarand, if my, to provide for such compensation and insurance. Before my of the Sellers or his contractors employees shall do my work upon the premises of others, the Seller shall famish the Purchaser with a ceni ficate that such compensation and Insurance have been provided. Such cenificata shall specify the time when such compensation and insurance have News provided. Such emificares shall specify the dare when such mmpmsason and insurance expire. The Seller agrees that such compensation and insurance shall be maintained until after the more work is completed and umdual 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seller hereby assumes the more responsibility and liability for my and at damage, loss or injury of my kind or nature whatsoever to persons or praperry caused by or resulting from the execution of the work provided for in this purcbate order or in connection herewith. The Seller will indemnify and hold harmless the Purchaser and my or all of the Purchasers officers, agm. and employees from and against my and all claims, losses, damages, charges rsa expert whether direct or indirect and whether to persons or property to which the Purchaser may be put orsubjectby reason of my act, action, neglect, omission or defcilt on the pan of the Seller, my of his contractors, or my of the Sellers or contractors officers, agents or employea. In case my suit or offer proceedings shall be brought against the Purchaser, or its officers agents or employees at my time On azwunt or by realm of my am action, neglect, omission or default of the Sella of my of his contractors or my of its or their offers, agents or employees as aforesaid, the Seller hereby agrees to assume the defense thereof and to defend the same at me Sellers own expense, to pay my and all costs, charges, anomeys fees and other expenses, my and all judgments that may be incurred by or obtained against me Purchaser or my of its or their officers. Mount or employees in such sorts or other proceedings, and in case judgment or other Jim be placed upon or Obtained against the property of me Purchaser. or said parties in Or as a resort of such suits or other proceedings, the Seller will at once cause the same in be dissolved and discharged by giving bond or otherwise. The Seller and his contractors shall take all safety precautions, famish and install all guards necessary for the prevention of accidents, comply with all laws and regulations with regard to safety including, bur without limitation, me Occupational Safety and finish Act of 1970 and all rules and regulations issued pursuant hereto. Revised EM014