HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9150046pf'� qq,?�'s
Service Proposal
NATIONWIDE POWER Number NPSQ7038
Date Dec 24, 2014
Thank you for the opportunity to provide you with a proposal relating to your critical power equipment. Nationwide Power understands how important this
critical equipment is to your organization so we strive to provide the industries best in products, services, and quality. We appreciate the opportunity and
look forward to earning your business.
`Please note our new corporate address at the bottom of the
City of Fort Collins Utilities - Wood St
John Husted
700 Wood St
Fort Collins, CO 80522
United States
Phone 970-217-9143
Fax
City of Fort Collins Utilities - Wood St
John Husted
700 Wood St
Fort Collins, CO 80522
United States
Phone 970-217-9143
Fax
Line I QtyJ Manufacturer Description1 Laporte Ave.
2 1 Toshiba G9000 100kVA 24x7 Emergency Service Parts & Labor; 4 Hour Response; $3,358.13
1 Per Year (MAJOR) UPS Preventive Maintenance Inspection
3 1 External Battery - VRLA - 1 St 1 Per Year (MAJOR) Battery Preventive Maintenance Inspection $283.33
4
1
Liebert AP367 75kVA
24x7 Emergency Service Parts & Labor; 4 Hour Response;
$2,361.64
1 Per Year (MAJOR) UPS Preventive Maintenance Inspection
5
1
External Battery - VRLA
- 2 St 1 Per Year (MAJOR) Battery Preventive Maintenance Inspection
$566.67
6
Wood St.
7
1
Powerware Plus 36kVA
24x7 Emergency Service Parts & Labor; 4 Hour Response;
$1,860.73
1 Per Year (MAJOR) UPS Preventive Maintenance Inspection
8
1
External Battery - VRLA
- 2 St 1 Per Year (MAJOR) Battery Preventive Maintenance Inspection
$566.67
9
1
Powerware 9170 9kVA
24x7 Emergency Service Parts & Labor; 4 Hour Response;
$1,276.95
1 Per Year (MAJOR) UPS Preventive Maintenance Inspection
10
1
Modular Battery - 5 strings 1 Per Year (MAJOR) Battery Preventive Maintenance Inspection
$177.08
11
Mason St.
12
1
LiebertAP341 30kVA
24x7 Emergency Service Parts & Labor, 4 Hour Response;
$1,996.24
1 Per Year (MAJOR) UPS Preventive Maintenance Inspection
13
1
External Battery - VRLA
- 1 St 1 Per Year (MAJOR) Battery Preventive Maintenance Inspection
$283.33
Orders are subject to acceptance by NP. All price quotations are firm and valid for 45 days unless othervnse indicated. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. Price
quotations based on estimated or projected quantities and/or time periods may change the actual quote in the event that actual quantities and/or time frames differ. Quoted prices exclude
any applicable freight costs, sales, use, or any other taxes.
M NAT1IQMWWEPQWW
1060 Mary Crest Road Phone: 800.868.2780
Sold to: City of Fort Collins Utilities - Wood St Henderson, NV 89074 Fax: 800.586.5095 14:24:29 12/29/14 Page 1
Contract Period 21112015 To 113112016
Authorized Signature
Purchase Order #
I SubTotal $12.730.77 1
Date
Orders are subject to acceptance by NP. All price quotations are firm and valid for 45 days unless othermse indicated. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. Price
quotations based on estimated or projected quantities and/or time periods may change the actual quote in the event that actual quantities and/or fime frames differ. Quoted prices exclude
any applicable freight costs, sales, use, or any other taxes.
IW MATIOMWOEaoWW
1060 Mary Crest Road Phone: 800.868.2780
Sold to: City of Fort Collins Utilities - Wood St Henderson, NV 89074 Fax: 800.586.5095 14:24,29 12/29/14 Page 2
W NATIONWIDEPOWER"
Emergency Service and Preventative Maintenance Program includes:
. 7x24 Emergency Service
• Four (4) hour or less response time
` Full Service Coverage (except replacement batteries & full -string capacitors)
• Preventative Maintenance
Note: Full Service coverage includes 100% parts, labor, travel, and on -site time for both remedial and emergency repairs, with the exception of battery
and full -string capacitor replacements. Service agreement does not cover replacement batteries or full -string capacitors (individual failed capacitors are
covered under the terms of this agreement). Any service found to be related to these items, will be billed on a time and materials basis.
Multi -Year Contract Discounts: Only apply if contract is paid in full at beginning of year one, otherwise it will be billed annually at full annual contract price.
For Moduler Units: Contract includes (1) one OEM Replacement Power Module, (1) one OEM RIM and MIM (for failed or bad power modules) per
unit/per contract period. Any additional replacement modules will be provided at the customer's expense.
Semi -Annual (Minor) Inspection
1. Review customer UPS maintenance logs and make entries into customer logs.
2. Review alarm history and operation of the system with customer.
3. Review environmental conditions and room cleanliness with customer.
4. Record as found conditions.
5. Perform thermal scan and visual inspection of all breakers, power connections, wiring harnesses, contactors, cables, fans, and major components.
6. Clean/ replace air filters as needed.
7. Record input, output, battery voltages, currents, and frequency from display/ meter panel.
8. Measure and record input/ output, battery voltages, currents, and frequency.
a. Calibrate display/ meters as necessary, where possible.
9. Calculate and record load percentage. -
10. Verify proper foal and equalize settings for installed battery plant.
11. Inspect general overall condition of battery plant.
12. Measure and record harmonic trap filter currents where. possible.
13. Review/ implement manufacturer field change notices, as possible.
14. With customers approval (after confirming system battery is good) perform system functionality test and confirm proper operation.
a. Full testing includes customer bringing generator on line if one exists.
15. Verify proper operation of remote status panel and monitoring.
16. Record as left condition, discussion findings with customer and provide field service report.
Annual (Major) Inspection - continued from above
17. Obtain customer authorization to transfer system to bypass.
18. Transfer system to bypass and secure critical load.
19. Utilize external maintenance bypass system if present.
20. Inspect inverter and rectifier snubber circuits, gate drives, and discrete components for discoloration or damage.
21. Inspect all power connections, breakers, contactors, transformers, and subassemblies for discoloration or damage.
22. Inspect all AC and DC capacitors for leakage/bulging.
a. Record date codes, part numbers, and quantities.
23. Inspect all fans and record date code, part numbers, and quantities.
24. Inspect all logic boards, assemblies, and connections and dean as necessary.
25. Clean and vacuum interior and exterior of system.
26. Measure, record, and calibrate power supplies where possible.
27. Verify and calibrate system alignments to factory specifications where possible.
NOTE 1: Inspection tasks may not apply to all makes and models.
NOTE 2: Corrective/ Predictive Maintenance, not covered by the terms of the Service Contract, will be billed at current Time & Material rates.
NOTE 3: Scope of Work may be generic and subject to change to accurately reflect equipment on site.
Rev. 20120720 UPS SOW 1.0
Orders are subject to acceptance by NP. All price quotations are firm and valid for 45 days unless otherwise indicated. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. price
quotations based on estimated or projected quantities and/or time periods may change the actual quote in the event that actual quantities and/or time frames differ. Quoted prices exclude
any applicable freight costs, sales, use, or any other taxes.
M MATIoMWOE-
1060 Mary Crest Road Phone: 800.868.2780
Soldto: City of Fort Collins Utilities -Wood St Henderson, NV 89074 Fax: 800.586.5095 14:24:29 12/29/14 Page 3
Ni NATIONWIDE SOWER'
Semi -Annual (Minor/ Quarterly) Inspection
1. Review Customer battery maintenance logs and make entries into customer logs.
2. Safety Inspections
a. Waminglhazard labels.
b. Operational information and placards.
c. Eye wash and deluge shower (if applicable).
d. Goggles, gloves and apron (if applicable).
e. Terminal covers (if applicable).
f. Spill containment (if applicable).
3. Measure and record:
a. Ambient room temperature.
b. DC voltage and current for each string.
c. AC voltage and current for each string.
d. DC voltage of each cell/ jar.
e. AC millivolts of each cell/ jar.
4. Inspect jar, cover, and rack/ cabinet for signs of leakage.
a. Clean as necessary.
5. Inspect terminal posts, connectors, and cables for corrosion.
a. Clean as necessary.
6. Inspect general appearance and cleanliness of battery room.
a. Clean as necessary.
Annual (Major) Inspection - continued from above
7. Record load test/ ohmic measurements on each cell/ jar, if accessible.
8. Measure and record inter -cell terminal and cable connections, if accessible.
9. Re -torque inter cell/ jar and inter -tier terminal connections as necessary, if accessible.
10. Clean and neutralize jar, cover, and rack/ cabinet as necessary.
11. Record as left condition, discussion findings with customer and provide field service report.
Note 1: PM pricing is based on standard string configuration. Upon inspection, should the number of batteries or strings change, pricing will be adjusted
accordingly.
NOTE 2: Corrective/ Predictive Maintenance, not covered by the terms of the Service Contract, will be billed at current Time 8 Material rates.
NOTE 3: Scope of Work may be generic and subject to change to accurately reflect equipment on site.
NOTE 4: Maintenance performed in accordance with IEEE and OEM standards
Rev. 20120720_VRLABAT_SOW_1.0
Orders are subject to acceptance by NP. All price quotations are firm and valid for 45 days unless otherwise indicated. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. once
quotations based on estimated or projected quantities and/or time periods may change the actual quote in the event that actual quantities and/or time frames differ. Quoted prices exclude
any applicable freight costs, sales, use, or any other taxes.
M MATIOMWWPOWW
1060 Mary Crest Road Phone: 800.868.2780
Soldto: City of Fort Collins Utilities -Wood St Henderson, NV 89074 Fax: 800.586.5095 14:24:29 12/29/14 Page 4
NATIONWIDEPOWER-
Acceptance of Terms: By submitting a purchase order or accepting the price (U.S. dollars) quoted by Nationwide Power Solutions, Inc, for the products or
services described therein, Customer accepts and is bound to these standard terms and conditions. No additional or differing terms or conditions
proposed or delivered by Customer, shall retroactively alter Nationwide Power's contract price, service agreement or these terms and conditions in any
way. This Agreement, including all of its terms and conditions, may only be amended in writing when signed by both parties.
Payment Terms: The fee for this contract shall be the amount set forth on Page 1 of the Agreement. The Contract Term shall be the dates outlined on
that same page. Payment terms are net due prior to contract start date. Late payments shall be subject to a late payment charge of 1.5% per month.
Termination of Agreement: Either party shall have the right to terminate this Agreement at any time and for any reason, upon thirty (30) days' written
notice of the intent to terminate the Agreement. Nationwide Power shall refund to the Customer a prorated amount of any prepaid, unused Maintenance
charges.
Maintenance: Nationwide Power agrees to maintain the equipment listed in the Agreement. During the term of this Agreement, Nationwide Power shall, in
accordance with the level of service purchased, furnish all necessary service, parts and materials to maintain the system in good working condition.
Nationwide Power shall not be liable for damages to the equipment if Customer authorizes service, operation, and/or modification of equipment by another
party. In the event of such an occurrence, Nationwide Power reserves the right to immediately terminate the Agreement, or if Nationwide Power agrees to
continue service, then Nationwide Power will invoice separate of this Agreement for costs incurred to return the equipment to industry standards, in
accordance with Nationwide Power's prevailing time and materials rates (including parts, labor and materials). Nationwide Power shall not be liable for
future damages arising from the services performed by Customer -authorized third party.
Preventative Maintenance Visits: Wth respect to the Preventative Maintenance (PM) purchased under this Agreement, Nationwide Power will use its best
effort to schedule the PM visits as stated in the term of the Service Agreement Coverage. Should the Customer cancel a confirmed PM visit with less
than 3-business day's notice prior to the scheduled service date, Customer may be charged for any expenses incurred (including but not limited to,
associated travel expenses and field engineer time). Should the Customer not permit a PM to be completed prior to the Agreement End Date, Customer
agrees that Nationwide Powers obligation for that PM has been fulfilled.
Obsolescence: For component parts and systems deemed obsolete by the manufacturer, Nationwide Power will source replacement parts to the best of
its ability. Should replacement parts for these obsolete component parts and systems not be available, Nationwide Power will notify customer of such; and
where applicable, provide a pro-rata credit for the balance of the Agreement where parts coverage is included under the Agreement.
Customers Representations and Responsibilities: The customer hereby warrants that the equipment covered under this Agreement has been properly
maintained and serviced in accordance with the manufacturers recommendations. If Nationwide Power determines the equipment has not been property
maintained and/or has a pre-existing condition whereby Nationwide Power must perform maintenance to bring the equipment up to such standards, then
all costs shall be bome by the Customer at Nationwide Powers prevailing time and materials rates (including all parts, labor, and expenses).
Limitation on Equipment and Services Covered by this Agreement: This Agreement, and Nationwide Powers obligations hereunder, covers only the
equipment listed on the Agreement. This Agreement only covers labor and materials required due to damages to or failure of the System caused by wear
and tear resulting from normal use, except battery and full capacitor replacements. This Agreement does not cover service calls requested by the
Customer that are unrelated to the Equipment. This agreement does not cover damages caused by misuse, negligence, accident, theft or unexplained
loss, abuse, fire, flood, wind, lightning or other electrical surge, tornado, sandstorm, hail, explosion, earthquake, smoke, vandalism, teronsm, acts of God
or public enemy, or improper wiring, installation, repair or alteration by anyone other than Nationwide Power. Misuse shall apply whereby theequipment is
operated in a condition extending outside of the equipment manufacturers recommended operating conditions or specifications, environmental conditions,
which include but are not limited to: dew point, temperature, cleanliness, or exceeds the equipment's original design limits.
Time and Materials Rates: Minimum Four (4) Hour Billing
Monday - Friday 8 A.M.- 5 P.M. 120.00/Hour
Monday - Friday 5 P.M.- 8 A.M. 150.00/1-Iour
Saturday & Sunday 180.00/Hour
Holidays 240.00/Hour
Excludes all parts, travel, freight, meals, and lodging. All parts, travel, freight, meals, lodging will be billed in addition to the above labor rate.
Limitation of Liability: Nationwide Power shall not be liable for any indirect, incidental, special, or consequential damages, loss, or expense (including, but
not limited to loss of use, revenue, data, or profit), directly or indirectly arising from the customers use of, or inability to use, the system either separately
or in combination with other equipment, or for personal injury or loss or destruction of other property, or from any other cause. Customer will pay any
Local, Stale or Federal sales, excise, use or other taxes which may be levied upon the service or materials provided pursuant to this Agreement.
Customer shall indemnify Nationwide Power against and hold Nationwide Power harmless from any and all claims, actions, suits, proceeds, costs,
expenses, damages and liabilities, including attorney's fees, daimed by any person, organization, association, or otherwise arising out of, or relating to the
System, use, possession, operation and/or condition, thereof, arising out of any event on or after the date of this Agreement, except to the extent caused
by Nationwide Powers negligence or willful misconduct.
Orders are subject to acceptance by NP. All price quotations are firm and valid for 45 days unless otherwise indicated. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. Price
quotations based on estimated or projected quantities and/or time periods may change the actual quote in the event that actual quantities and/or time frames differ. Quoted prices exclude
any applicable freight costs, sales, use, or any other taxes.
M MATIOMWWPOINM
1060 Mary Crest Road Phone: 800.868.2780
Sold to: City of Fort Collins Utilities - Wood St Henderson, NV89074 Fax: 800.586.5095 14:24:29 12/29/14 Page 5
W NATIONWIDE POWER"
Insurance: Nationwide Power maintains insurance coverage and limits as follows: Commercial General Liability insurance on an occurrence basis.
Insurance for liability shall provide coverage with limits no less than: $1,000,000 Each Occurrence Bodily Injury and Property Damage, $2,000,000
General Aggregate. Automobile Liability insurance with combined single limit of $1,000,000 each occurrence; Excess Liability Umbrella, $8,000,000; and
Worker's Compensation insurance as prescribed by the law of the state(s) in which Nationwide Power's services under this Agreement shall be
performed. Upon request, Nationwide Power shall provide customer with a Certificate of Liability Insurance, which shall provide customer with thirty (30)
days advance notice of any cancellation coverage. If Customer requires coverage or limits in addition to those in effect as of the date of the agreement,
premiums for additional insurance shall be paid by the Customer.
Failure of Customer to Make Timely Payment: If Customer fails to pay Nationwide Power any amounts due pursuant to the terms of this Agreement
within the time period required, Nationwide Power may withhold services to be provided under this Agreement.
Orders are subject to acceptance by NP. All price quotations are firm and valid for 45 days unless otherwise indicated. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. Price
quotations based on estimated or projected quantities and/or time penods may change the actual quote in the event that actual quantities and/or time frames differ. Quoted prices exdude
any applicable freight costs, sales, use, or any other taxes.
0) MATWMWWEPOWW
1060 Mary Crest Road Phone: 800.868.2780
Sold to: City of Fort Collins Utilities - Wood St Henderson, NV 89074 Fax: 800.586.5095 14:24:29 12/29/14 Page 6