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HomeMy WebLinkAbout548846 CAROLINE BRADFORD - CONTRACT - AGREEMENT MISC - CAROLINE BRADFORDDowSign Enwlope ID: PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Caroline Bradford, Sole Proprietor, hereinafter referred to las "Professional". C i WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services) The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of Four (4) pages, and incorporated he h by this reference. Irrespective of references in Exhibit A to certain named third parties, Professional shall be solelyresponsiblefor performance of all duties hereunder. 2. Contract Period, This Agreement shall commence December 1, 2014, and shall continue in full force and effect until March 31, 2015, unless sooner terminated as herein provided. 3. Early Termination 1by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the I Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. Ij All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: Copy to: Caroline Bradford City of Fort Collins City of Fort Collins PO Box 930 Attn: John Stokes Attn: Purchasing Dept.. Eagle, CO 81631 PO Box 580 PO Box 580 Fort Collins, CO 80522 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid�for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. I 4. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the ,professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited, to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and Caroline Bradford Professional Services Agreement Page 1 of 12 DowSign Envelope ID: TIME AND From December 2014 ttIrough approximately March 2015, Bradford proposes to provide 140 hours of fundraising coordination services as requested to City of Fort Collins at the rate of $75/hour. Bradford will tie in Fort Collins for a minimum of four visits with stakeholders, and more often if needed. Depending on the research and, cultivation schedule, during this phase, professional services -are anticipated to average about 30 to 45 hours each month. 1. 140 Hours Professional Services $10,500 2. Travel $4,500 (Estimated—$900/FC site visit) $15,000 NOT TO EXCEED: The proposed "not to exceed" expense is $15,000 to City of Fort Collins for Bradford's professional services and expenses during this period. LIABILITY INSURANCENV-9: My business liability insurance policy, # 96-B6-G139-6, through State Farm Insurance is 1$1,000,000.On your request, I will add the City of Fort Collins as additionally insured if necessary. My signed W-9 form accompanies this letter. Please don't hesitate to contact me if there are any other documents needed or other tasks that you would'; like to have included in the Scope of Work. Caroline Bradford Professional services Agreement Page 10 of 12 DocuSign Envelope ID: 1. The Professio insurance cov under this bid, showing the b expiration of p "The in will not by the i In case of the bl option, may takr as the City may monies which rr City, its officers, Professional's c arising out of we 2. Insurance EXHIBIT B INSURANCE REQUIREMENTS will provide, from insurance companies acceptable to the City, the ge designated hereinafter and pay all costs. Before commencing work Professional shall furnish the City with certificates of insurance amount, class of operations covered, effective dates and date of ies, and containing substantially the following statement: ance evidenced by this Certificate will not reduce coverage or limits and cancelled, except after thirty (30) days written notice has been received of Fort Collins." 1 ach of any provision of the Insurance Requirements, the City, at its I )ut and maintain, at the expense of the Professional, such insurance earn proper and may deduct the cost of such insurance from any y be due or become due the Professional under this Agreement. The gents and employees shall be named as additional insureds on the neral liability and automobile liability insurance policies for any claims c performed under this Agreement. ies shall be as follows A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged1n work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employees Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or, indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less, than $1,000,000 combined single limits for bodily injury and property damage. i In the event any work is performed by a subcontractor, the Professional shall be' responsiblelfor any liability directly or indirectly arising out of the work performed] under this Agreement by a subcontractor, which liability is not covered by the subcontradoes insurance. C. Errors & Omissions. The Professional shall maintain errors and omissions insurance in' the amount of $1,000,000. Caroline Bradford Professional Services Agreement Page 11 of 12 Do Sign Envelope ID: 32977C7Bd6E1-46B9-0B9A-B8CCF69FE60B EXHIBIT C CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to this Agreement (the "Algreement"), the Professional hereby acknowledges that it has been informed that the City Has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: i That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Professional shall not disclose any such information to any person not having a legitimate need-to-know`for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have;no obligation under this Agreement ,with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone tolwhom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabovej including all copies, notes and/or summaries (handwritten for mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City's remedies at law for a breach of the Professional's obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and speck performance) in addition to!all other remedies provided1hereunder or available at law. Caroline Bradford Professional Services Agreement I Page 12 of 12 i DocuSign Envelope ID: 32977C7B-48E1.46B9AB9A-B8CCF6CFE50B CERTIFICATE OF LIABILITY W°' coaw® INSURANCE 1126/2014 PRODUCER THIS CERTIFICATE IS ISSUED AS MATTER OF INFORMATION COMERFORD INSURANCE AGENCY INC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P O BOX 4079 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR EAGLE, CO 81631 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. (970) 328-4000 I INSURERS AFFORDING COVERAGE j NAIC NB INSURED INSURED D, CAROLINE INSURERState Farm Fire end Casualty C A onlpa0 25193 INSURER& P O BOX 930 INSURERC: I EAGLE, CO 81631 INSURER O - INSURER E. COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES: AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I EISR LTR M Mm TYPEOFINSURANCE I POQCYNUMBER POLICYEFFECTIVE DATE MMm POUCYEXPIRATION DATE (MUSHRIMI1LiR3 - A X GENERAL X LIABILITY, COMMERCVLLGENERALLIABILIIY CLANSMADE OCCUR - 96-B6-G139-6 08/19/2014 08/19/2015 EACH OCCURRENCE j 1,000,000 PREMISES amaarerce S r MEDEXP are 9 5,000 PERSONAL j ADV INJURY $ 1,000,000 GENERAL AGGREGATE s 2,000,000 GDFLAGME&VIEU MAf11ESHM X POLICY PRO- LOC paooUcis-com mp, ou 1 2,000,000 B AUTOMOBILE LIABILITY ANYAUTO ALL OINKED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LOU (FA W*" j BODILY INJURY (PerpenoD) j BODILY INJURY (Peraccidmo j PROPERTY DAMAGE (Pmaodd-9) $ GARAGE UIUMUTY ANYAUTO AUTOONLY-EAACCDENT S OTHER THAN EAACC AUTO ONLY: AGO S j EXCESSIUMBRELLA UA13UM OCCUR EICWMSMADE DEDUCIBLE RETENTION 6 EACH OCCURRENCE 9 1 AGGREGATE j $ j S 3 WIIRKER9 CONPFNBATONAND EMPLOYERS' LIABILITY ANY PROPRIEfORIPARTHERIEXECUTNE OFFICERMEMSEREXCLUDED7 Nyyeees sesame rvtler BPE(:4LL PROVISIONS Cebw I TOV �6TAM- OT I ER ELEACHACCDENT S ELDISEASE-Eh EMPLOYEE S ; . EL DISEASE -POLICY LIMB j r OTHER ) DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLE61 EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS t CERTIFICATE HOLDER I CANCELLATION - ADDITIONAL INSURED: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE WMMIUN CITY OF FORT COLLINS DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _yg„i. DAYS WRITTEN P 0 BOX 580 NOTICE TOME CERTIFICATE HOLDER NAMEDTO THE LEFT, BUT FAILURE TO 0080 SHALL FORT COLLINS, CO 80522 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER; ITS AGENTS OR REPRESENTATIVES. ACORD 26 (2001108) The registration i otices indicate ownership of the marks by their respective owners CACORD CORPORATION 1988, 2007 132849 M13-2007 All rights reserved i DowSign Envelope ID: 3297713713 48E1-4689�B9AA8CCF60FE50B I , IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). If SUBROGATION IS WAIVED, require an endorsement. subject to the terms and conditions of the policy, certain policies may A this does to statement on certificate not confer rights the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108) DocuSign Envelope ID: employees in accordance with Colorado law, from all damages whatsoever claimed+by third parties agairist the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnishedl under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $1,000,000 combined single limits and errors and omissions insurance in the amount of $1,000,000, in accordance with Exhibit! B, consisting of one (1) page, attached hereto and incorporated herein. 5. Compensation. , In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: $75.00 with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed Fifteen Thousand Dollars ($15,000). Monthly partial payments based upon the Professional's) billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans,, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 6. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. j I i A 7. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services! Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 8. Independent Contactor. The services to be performed by Professional are those Of', an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereuntler for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. Caroline Bradford Profession i I Services Agreement ' Page 2 of 12 DocuSign Envelope to: 9. Subcontractors. Professional may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in i its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by .the City to the same extent as the work of the Professional. I i 10. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of, the Professional and that this Agreement shall be considered as'l an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the pnor written consent of the City. 11. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. i 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event .the default remains uncorrected, the party declaring default may elect to (a) terminate ,the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non - defaulting party commences legal or equitable actions against the defaulting party, :the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the eritire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties Caroline Bradford Professional Services Agreement Page 3 of 12 DocuSign Envelope ID: 15. Law/Severabilit t. I The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. i 16. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S.Jet. seq., Professional 'represents and agrees that: i a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the a -Verify program created in Public Law 208, 104tti Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department; of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Professional i I prohibited from using the e-Verify Program or Department Program procedures tol undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Professiona11obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate Ithe subcontract with the subcontractor if within three days of receiving the notice {required pursuant to this section the subcontractor does not cease employing for contracting with the illegal alien; except that Professional shall 'not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. Caroline Bradford Professional Services Agreement Page 4 of 12 i DowSign Envelope ID: i f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. g. The City will provision of tt otify the Office of the Secretary of State if Professional violates this Agreement and the City terminates the Agreement for such breach.! Caroline Bradford Professional Services Agreement Page 5 of 12 DoarSign Envelope ID: THE By: Director of Purchasing & Risk Management DATE: i Z % Y� / ( CAROLINE BRADFORD CORPORATE"■ OR VICE PRESIDENT Date: Caroline Bradford Professional Services Agreement Page 6 of 12 DocuSign Envelope ID: SCOPE OF WORK With the active parti EXHIBIT A and guidance of the City staff, Bradford will: A. Identify and prioritize the existing network of Poudre River stakeholders with an interest in i being part of the fundraising and related support activities. This includes the Downtown Development Authority, existing group of independent kayakers, the Northern Colorado Community Foundation,IChamber of Commerce, Tourism Bureau and others as identified by f John Stokes. Names and contact information and introductions via email or phone will be provided by the City to facilitate the initial contact by Bradford. B. Meet with private business stakeholders individually and in groups and work to establish a shared comprehensive fundraising strategy that ensures the effort is coordinated by the City. (Stokes will participate in initial meetings with Bradford as necessary.) This will include the identification of businesses and other organizations that have been approached to date with t education and outreach activities during the Poudre River Master Planning efforts as well as the businesses that have belan approached by the kayak community through their fundraising efforts throughout 2014. `This task will include the gathering of preliminary information about the level of interest, connection to the project, capacity and willingness to be a part of the project based on the past experience of Stokes, the kayakers, business leaders and NCCF staff. A series of cultivation meetings will be held with approximately 20 of the organizations to start the conversation around contributing financial and other resources to the Poudre River project. The second round of meetings is likely to include another 40prospects (businesses and organizations) as identified by the stakeholder research process. These meetings will include] businesses that have already been contacted with information about the project and those that have not. C. Meet with staff and board members of public funding sources to determine feasibility of success with applications of between $250,000 and $500,000 to fund project expenses in 2015- 2017. This will include Great Outdoors Colorado, the South Platte Basin Roundtable leadership, Colorado Water Conservation Board, the Department of Local Affairs and the EPA. Additionally, meeting with the Greenway Foundation representatives may provide additional sources of appropriate funds to explore further. D. Develop an inclusive written framework for funding the College to Linden reach of the Poudre River plan. Based on the information developed through the initial round of communication with the City and key Stakeholders, this will include diverse public and private revenue sources that have the capacity and ability to leverage City funds for construction from 2016 to 2018. i E. The City will provide clearly developed expectations regarding the approximate amount of funds needed for different project elements. Based on the conversations with stakeholders and funding prospects, Bradford will recommend which sources of funds will be cultivated to best match the project elements in speck areas. Caroline Bradford Professional Services Agreement Page 7 of 12 DocuSign Envelope ID: F. Research and meetings with prospective public, corporate and private funders; prepare meeting handouts, grant applications and other funding materials as applicable to cultivate donors and secure funds. Give guidance for fundraising materials that may be developed in- house by NAD. G. Maintain Gear and frequent written and verbal communication between the City and stakeholders regarding the fundraising activities and the status and progress of each prospective source of funding. H. Complete other related tasks as identified and directed by the City as the project develops. AVAILABILITY AND COMMITMENT: Bradford currently has flexible hours available to devote 140 hours of professional services including approximately four to five visits in Fort Collins from December 2014 through March j 2015 outlined to providing services to support the tasks outlined in this proposal for the City of Fort Collins. In the interest of transparency, existing commitments to other client's projects include ongoing fundraising and coordination for the Manus Fund to support the Valley Settlement Project and the Colorado Water Trust on the White River, neither of which provide a conflict of interest for this project. CLOSE COLLABORATION: The City of Fort Collins understands the fundraising process will involve the outreach, solicitation and active engagement of a wide variety of stakeholders. I understand there are i many complex existing relationships in this project and the City will provide adequate background information and guidance that will enable Bradford to most efficiently and effectively perform these fundraising coordination on their behalf. All specific requests for funds will be approved by Stokes prior to submission. THE FINE PRINT: I • Professional services will be provided by Caroline Bradford directly and compensated at the rate of $75/hour; mileage at.655/mile; actual hotel expenses (if needed occasionally) and $50 per diem travel expenses. Minor out of pocket expenses for copies or hospitality will be reimbursed in full. • Meetings, site visits, project activities and other events in Fort Collins will be scheduled as efficiently and consecutively as possible each month so as to minimize the resources necessary for travel to Fort Collins. It is anticipated that Bradford will be in Fort Collins' two times per month and other visits as needed during this initial phase. Travel time for each visit averages 7 hours round trip and about 400 miles. Rarely will hotel stays be necessary to accommodate overnight travel. Travel time and expenses are estimated to be about $900 each visit. • Expenses will be submitted for payment without any mark up by Bradford. All expenses and professional services will be compensated regardless of the success or lack of success of any speck funding solicitation or grant application submitted on behalf of city. Caroline Bradford Professional Services Agreement ' Page 8 of 12 DocuSign Envelope ID: • No part of the compensation for professional services will be based on a commission or percentage of the funds secured. • Bradford provides no guarantee of an award with any funding application or request submitted to any, individual, business, government agency or foundation. Bradford commits to provide her best faith effort, experience and enthusiasm in the coordination and facilitation of the stakeholder's collective efforts and in the preparation of all fundraising project support materials on behalf of the City of Fort Collins, Natural Areas Department. • All work will be done in full collaboration with the staff of the City of Fort Collins and their consultants, partners and stakeholders. No part of the work will be subcontracted to any third party by Bradford. • All required support materials (technical attachments, engineering, project information; handouts) will be' provided by City of Fort Collins to Bradford on a timely basis as needed to comply with all application requirements and group meeting objectives as mutually agreed upon. • Bradford will provide all proposed solicitation materials for approval to John Stokes on a timely basis as needed to comply with all application requirements. • All written materials will be approved in a timely manner (usually within two business days) for distribution to stakeholders and prospective funders within the timeframes agreed upon in tf; a project timeline. • All grant applications or other solicitations will be signed by an authorized agent of the City of Fort Collins (not by Bradford) and any funds will be awarded directly to the Cit&f Fort Collins or other specifically designated 501c3 organization. At no time will any funds be deposited in any financial account controlled by Bradford. No funds will be in the possession or control of Bradford or any other third party not specifically authorized by City of Fort Colliris. Bradford may authorized by the City of Fort Collins on a case by case basis to operate in the limited capacity of a delivery service, for example, as in providing the delivery of a project donation check or pledge from a donor to an authorized agentof the City of Fort Collins for deposit. • All payments for services and expenses are due from City of Fort Collins on receipt of invoice from Bradford with copies of receipts for out of pocket expenses and accompanying Fundraising Status Update on Activities. • All invoices will be submitted electronically AND by US Mail to Johns Stokes, Natural Areas Department, PO Box 580, Fort Collins, CO 80522. Payments will be made payable to Caroline Bradford, PO Box 930, Eagle, CO 81631. • This proposal will be incorporated into the City of Fort Collins standard contract as an , attachment in full! Caroline Bradford Professional Services Agreement Page 9 of 12