HomeMy WebLinkAbout548846 CAROLINE BRADFORD - CONTRACT - AGREEMENT MISC - CAROLINE BRADFORDDowSign Enwlope ID:
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and Caroline Bradford, Sole Proprietor, hereinafter referred to las
"Professional".
C
i
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services) The Professional agrees to provide services in accordance with the
scope of services attached hereto as Exhibit "A", consisting of Four (4) pages, and
incorporated he h by this reference. Irrespective of references in Exhibit A to certain
named third parties, Professional shall be solelyresponsiblefor performance of all duties
hereunder.
2. Contract Period, This Agreement shall commence December 1, 2014, and shall continue
in full force and effect until March 31, 2015, unless sooner terminated as herein provided.
3. Early Termination 1by City. Notwithstanding the time periods contained herein, the City
may terminate this Agreement at any time without cause by providing written notice of
termination to the I Professional. Such notice shall be delivered at least fifteen (15) days
prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. Ij
All notices provided under this Agreement shall be effective when mailed, postage prepaid
and sent to the following addresses:
Professional: City: Copy to:
Caroline Bradford City of Fort Collins City of Fort Collins
PO Box 930 Attn: John Stokes Attn: Purchasing Dept..
Eagle, CO 81631 PO Box 580 PO Box 580
Fort Collins, CO 80522 Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid�for
services rendered prior to the date of termination, subject only to the satisfactory
performance of the Professional's obligations under this Agreement. Such payment shall
be the Professional's sole right and remedy for such termination. I
4. Design, Project Indemnity and Insurance Responsibility. The Professional shall be
responsible for the ,professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited, to
designs, plans, reports, specifications, and drawings and shall, without additional
compensation, promptly remedy and correct any errors, omissions, or other deficiencies.
The Professional shall indemnify, save and hold harmless the City, its officers and
Caroline Bradford Professional Services Agreement
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TIME AND
From December 2014 ttIrough approximately March 2015, Bradford proposes to provide 140
hours of fundraising coordination services as requested to City of Fort Collins at the rate of
$75/hour. Bradford will tie in Fort Collins for a minimum of four visits with stakeholders, and
more often if needed. Depending on the research and, cultivation schedule, during this phase,
professional services -are anticipated to average about 30 to 45 hours each month.
1. 140 Hours Professional Services $10,500
2. Travel
$4,500 (Estimated—$900/FC site visit)
$15,000
NOT TO EXCEED: The proposed "not to exceed" expense is $15,000 to City of Fort
Collins for Bradford's professional services and expenses during this period.
LIABILITY INSURANCENV-9: My business liability insurance policy, # 96-B6-G139-6, through
State Farm Insurance is 1$1,000,000.On your request, I will add the City of Fort Collins as
additionally insured if necessary. My signed W-9 form accompanies this letter. Please don't
hesitate to contact me if there are any other documents needed or other tasks that you would';
like to have included in the Scope of Work.
Caroline Bradford Professional services Agreement
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1. The Professio
insurance cov
under this bid,
showing the b
expiration of p
"The in
will not
by the i
In case of the bl
option, may takr
as the City may
monies which rr
City, its officers,
Professional's c
arising out of we
2. Insurance
EXHIBIT B
INSURANCE REQUIREMENTS
will provide, from insurance companies acceptable to the City, the
ge designated hereinafter and pay all costs. Before commencing work
Professional shall furnish the City with certificates of insurance
amount, class of operations covered, effective dates and date of
ies, and containing substantially the following statement:
ance evidenced by this Certificate will not reduce coverage or limits and
cancelled, except after thirty (30) days written notice has been received
of Fort Collins." 1
ach of any provision of the Insurance Requirements, the City, at its I
)ut and maintain, at the expense of the Professional, such insurance
earn proper and may deduct the cost of such insurance from any
y be due or become due the Professional under this Agreement. The
gents and employees shall be named as additional insureds on the
neral liability and automobile liability insurance policies for any claims
c performed under this Agreement.
ies shall be as follows
A. Workers' Compensation & Employer's Liability. The Professional shall maintain
during the life of this Agreement for all of the Professional's employees engaged1n
work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employees Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Professional shall maintain during the
life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise
directly or, indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less,
than $1,000,000 combined single limits for bodily injury and property damage. i
In the event any work is performed by a subcontractor, the Professional shall be'
responsiblelfor any liability directly or indirectly arising out of the work performed]
under this Agreement by a subcontractor, which liability is not covered by the
subcontradoes insurance.
C. Errors & Omissions. The Professional shall maintain errors and omissions
insurance in' the amount of $1,000,000.
Caroline Bradford Professional Services Agreement
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Do Sign Envelope ID: 32977C7Bd6E1-46B9-0B9A-B8CCF69FE60B
EXHIBIT C
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to
this Agreement (the "Algreement"), the Professional hereby acknowledges that it has been
informed that the City Has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as "information") that are the property of and/or
relate to the City or its employees, customers or suppliers, which access is related to the
performance of services that the Professional has agreed to perform, the Professional hereby
acknowledges and agrees as follows: i
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Professional
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City, or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the
City). The Professional shall not disclose any such information to any person not having a
legitimate need-to-know`for purposes authorized by the City. Further, the Professional shall not
use such information to obtain any economic or other benefit for itself, or any third party, except
as specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Professional understands that it shall have;no
obligation under this Agreement ,with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Professional shall furnish a copy of this
Agreement to anyone tolwhom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Professional ceases to perform services for the City, or the City so requests
for any reason, the Professional shall promptly return to the City any and all information
described hereinabovej including all copies, notes and/or summaries (handwritten for
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Professional understands and agrees that the City's remedies at law for a breach of the
Professional's obligations under this Confidentiality Agreement may be inadequate and that the
City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and speck performance) in addition to!all
other remedies provided1hereunder or available at law.
Caroline Bradford Professional Services Agreement
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DocuSign Envelope ID: 32977C7B-48E1.46B9AB9A-B8CCF6CFE50B
CERTIFICATE
OF LIABILITY
W°'
coaw®
INSURANCE
1126/2014
PRODUCER
THIS CERTIFICATE IS ISSUED AS MATTER OF INFORMATION
COMERFORD INSURANCE AGENCY INC
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
P O BOX 4079
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
EAGLE, CO 81631
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
(970) 328-4000
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INSURERS AFFORDING COVERAGE j
NAIC NB
INSURED
INSURED D, CAROLINE
INSURERState Farm Fire end Casualty C
A onlpa0 25193
INSURER&
P O BOX 930
INSURERC: I
EAGLE, CO 81631
INSURER O
-
INSURER E.
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES: AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I
EISR
LTR
M
Mm
TYPEOFINSURANCE
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POQCYNUMBER
POLICYEFFECTIVE
DATE MMm
POUCYEXPIRATION
DATE (MUSHRIMI1LiR3
-
A
X
GENERAL
X
LIABILITY,
COMMERCVLLGENERALLIABILIIY
CLANSMADE OCCUR
-
96-B6-G139-6
08/19/2014
08/19/2015
EACH OCCURRENCE
j 1,000,000
PREMISES amaarerce
S r
MEDEXP are
9 5,000
PERSONAL j ADV INJURY
$ 1,000,000
GENERAL AGGREGATE
s 2,000,000
GDFLAGME&VIEU MAf11ESHM
X POLICY PRO- LOC
paooUcis-com mp, ou
1 2,000,000
B
AUTOMOBILE
LIABILITY
ANYAUTO
ALL OINKED AUTOS
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BODILY INJURY
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WIIRKER9 CONPFNBATONAND
EMPLOYERS' LIABILITY
ANY PROPRIEfORIPARTHERIEXECUTNE
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DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLE61
EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS t
CERTIFICATE HOLDER
I CANCELLATION -
ADDITIONAL INSURED:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE WMMIUN
CITY OF FORT COLLINS
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _yg„i. DAYS WRITTEN
P 0 BOX 580
NOTICE TOME CERTIFICATE HOLDER NAMEDTO THE LEFT, BUT FAILURE TO 0080 SHALL
FORT COLLINS, CO 80522
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER; ITS AGENTS OR
REPRESENTATIVES.
ACORD 26 (2001108)
The registration
i otices indicate ownership of the marks by their respective owners CACORD CORPORATION 1988, 2007
132849 M13-2007
All rights reserved
i
DowSign Envelope ID: 3297713713 48E1-4689�B9AA8CCF60FE50B
I
,
IMPORTANT
If the certificate holder is
an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does
not confer rights to the certificate holder In lieu of such endorsement(s).
If SUBROGATION IS WAIVED,
require an endorsement.
subject to the terms and conditions of the policy, certain policies may
A this does to
statement on certificate not confer rights the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance
on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized
representative or producer, and the certificate holder, nor does it
affirmatively or negatively
amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001108)
DocuSign Envelope ID:
employees in accordance with Colorado law, from all damages whatsoever claimed+by
third parties agairist the City; and for the City's costs and reasonable attorneys fees,
arising directly or indirectly out of the Professional's negligent performance of any of the
services furnishedl under this Agreement. The Professional shall maintain commercial
general liability insurance in the amount of $1,000,000 combined single limits and errors
and omissions insurance in the amount of $1,000,000, in accordance with Exhibit! B,
consisting of one (1) page, attached hereto and incorporated herein.
5. Compensation. , In consideration of the services to be performed pursuant to this
Agreement, the City agrees to pay Professional on a time and reimbursable direct cost
basis according to the following schedule:
Hourly billing rates: $75.00
with maximum compensation (for both Professional's time and reimbursable direct costs)
not to exceed Fifteen Thousand Dollars ($15,000). Monthly partial payments based upon
the Professional's) billings and itemized statements of reimbursable direct costs are
permissible. The amounts of all such partial payments shall be based upon the
Professional's City -verified progress in completing the services to be performed pursuant
hereto and upon the City's approval of the Professional's reimbursable direct costs. Final
payment shall be made following acceptance of the work by the City. Upon final payment,
all designs, plans,, reports, specifications, drawings and other services rendered by the
Professional shall become the sole property of the City.
6. City Representative. The City will designate, prior to commencement of work, its project
representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations,
change orders, and other clarification or instruction shall be directed to the City
Representative. j
I
i
A
7. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the
City Representative with a written report of the status of the work with respect to the
Scope of Services! Work Schedule, and other material information. Failure to provide any
required monthly report may, at the option of the City, suspend the processing of any
partial payment request.
8. Independent Contactor. The services to be performed by Professional are those Of', an
independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereuntler
for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other
purpose.
Caroline Bradford Profession i I Services Agreement '
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9. Subcontractors. Professional may not subcontract any of the Work set forth in the Exhibit
A, Statement of Work without the prior written consent of the city, which shall not be
unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of
the City), then the following provisions shall apply: (a) the subcontractor must be a
reputable, qualified firm with an established record of successful performance in i its
respective trade performing identical or substantially similar work, (b) the subcontractor will
be required to comply with all applicable terms of this Agreement, (c) the subcontract will
not create any contractual relationship between any such subcontractor and the City, nor
will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work
of the subcontractor will be subject to inspection by .the City to the same extent as the
work of the Professional. I
i
10. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of, the Professional and that this Agreement shall be considered as'l an
agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the pnor
written consent of the City.
11. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications,
reports, and incidental work or materials furnished hereunder shall not in any way relieve
the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be
construed to operate as a waiver of any rights or benefits provided to the City under this
Agreement.
12. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
i
13. Remedies. In the event a party has been declared in default, such defaulting party shall
be allowed a period of ten (10) days within which to cure said default. In the event .the
default remains uncorrected, the party declaring default may elect to (a) terminate ,the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -
defaulting party commences legal or equitable actions against the defaulting party, :the
defaulting party shall be liable to the non -defaulting party for the non -defaulting party's
reasonable attorney fees and costs incurred because of the default.
14. Binding Effect. This writing, together with the exhibits hereto, constitutes the eritire
agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representatives, successors and assigns of said parties
Caroline Bradford Professional Services Agreement
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15. Law/Severabilit t. I The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision
of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision
of this Agreement.
i
16. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S.Jet.
seq., Professional 'represents and agrees that:
i
a. As of the date of this Agreement:
1. Professional does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement; and
2. Professional will participate in either the a -Verify program created in Public Law
208, 104tti Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department; of
Homeland Security (the "e-Verify Program") or the Department Program (the
"Department Program"), an employment verification program established pursuant
to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of
all newly hired employees to perform work under this Agreement.
b. Professional shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Professional i I prohibited from using the e-Verify Program or Department Program
procedures tol undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Professiona11obtains actual knowledge that a subcontractor performing work under
this Agreement knowingly employs or contracts with an illegal alien, Professional shall:
1. Notify such subcontractor and the City within three days that Professional has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
2. Terminate Ithe subcontract with the subcontractor if within three days of receiving
the notice {required pursuant to this section the subcontractor does not cease
employing for contracting with the illegal alien; except that Professional shall 'not
terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Professional shall comply with any reasonable request by the Colorado Department of
Labor and Employment (the "Department") made in the course of an investigation that
the Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17.5-102 (5), C.R.S.
Caroline Bradford Professional Services Agreement
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f. If Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Professional shall be liable for actual and
consequential damages to the City arising out of Professional's violation of Subsection
8-17.5-102, C.R.S.
g. The City will
provision of tt
otify the Office of the Secretary of State if Professional violates this
Agreement and the City terminates the Agreement for such breach.!
Caroline Bradford Professional Services Agreement
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DoarSign Envelope ID:
THE
By:
Director of Purchasing & Risk Management
DATE: i Z % Y� / (
CAROLINE BRADFORD
CORPORATE"■ OR VICE PRESIDENT
Date:
Caroline Bradford Professional Services Agreement
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SCOPE OF WORK
With the active parti
EXHIBIT A
and guidance of the City staff, Bradford will:
A. Identify and prioritize the existing network of Poudre River stakeholders with an interest in i
being part of the fundraising and related support activities. This includes the Downtown
Development Authority, existing group of independent kayakers, the Northern Colorado
Community Foundation,IChamber of Commerce, Tourism Bureau and others as identified by f
John Stokes. Names and contact information and introductions via email or phone will be
provided by the City to facilitate the initial contact by Bradford.
B. Meet with private business stakeholders individually and in groups and work to establish a
shared comprehensive fundraising strategy that ensures the effort is coordinated by the City.
(Stokes will participate in initial meetings with Bradford as necessary.) This will include the
identification of businesses and other organizations that have been approached to date with t
education and outreach activities during the Poudre River Master Planning efforts as well as the
businesses that have belan approached by the kayak community through their fundraising
efforts throughout 2014. `This task will include the gathering of preliminary information about the
level of interest, connection to the project, capacity and willingness to be a part of the project
based on the past experience of Stokes, the kayakers, business leaders and NCCF staff. A
series of cultivation meetings will be held with approximately 20 of the organizations to start the
conversation around contributing financial and other resources to the Poudre River project. The
second round of meetings is likely to include another 40prospects (businesses and
organizations) as identified by the stakeholder research process. These meetings will include]
businesses that have already been contacted with information about the project and those that
have not.
C. Meet with staff and board members of public funding sources to determine feasibility of
success with applications of between $250,000 and $500,000 to fund project expenses in 2015-
2017. This will include Great Outdoors Colorado, the South Platte Basin Roundtable leadership,
Colorado Water Conservation Board, the Department of Local Affairs and the EPA. Additionally,
meeting with the Greenway Foundation representatives may provide additional sources of
appropriate funds to explore further.
D. Develop an inclusive written framework for funding the College to Linden reach of the Poudre
River plan. Based on the information developed through the initial round of communication with
the City and key Stakeholders, this will include diverse public and private revenue sources that
have the capacity and ability to leverage City funds for construction from 2016 to 2018. i
E. The City will provide clearly developed expectations regarding the approximate amount of
funds needed for different project elements. Based on the conversations with stakeholders and
funding prospects, Bradford will recommend which sources of funds will be cultivated to best
match the project elements in speck areas.
Caroline Bradford Professional Services Agreement
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F. Research and meetings with prospective public, corporate and private funders; prepare
meeting handouts, grant applications and other funding materials as applicable to cultivate
donors and secure funds. Give guidance for fundraising materials that may be developed in-
house by NAD.
G. Maintain Gear and frequent written and verbal communication between the City and
stakeholders regarding the fundraising activities and the status and progress of each
prospective source of funding.
H. Complete other related tasks as identified and directed by the City as the project develops.
AVAILABILITY AND COMMITMENT:
Bradford currently has flexible hours available to devote 140 hours of professional services
including approximately four to five visits in Fort Collins from December 2014 through March j
2015 outlined to providing services to support the tasks outlined in this proposal for the City of
Fort Collins. In the interest of transparency, existing commitments to other client's projects
include ongoing fundraising and coordination for the Manus Fund to support the Valley
Settlement Project and the Colorado Water Trust on the White River, neither of which provide a
conflict of interest for this project.
CLOSE COLLABORATION:
The City of Fort Collins understands the fundraising process will involve the outreach,
solicitation and active engagement of a wide variety of stakeholders. I understand there are i
many complex existing relationships in this project and the City will provide adequate
background information and guidance that will enable Bradford to most efficiently and effectively
perform these fundraising coordination on their behalf. All specific requests for funds will be
approved by Stokes prior to submission.
THE FINE PRINT: I
• Professional services will be provided by Caroline Bradford directly and compensated at
the rate of $75/hour; mileage at.655/mile; actual hotel expenses (if needed occasionally)
and $50 per diem travel expenses. Minor out of pocket expenses for copies or hospitality
will be reimbursed in full.
• Meetings, site visits, project activities and other events in Fort Collins will be scheduled
as efficiently and consecutively as possible each month so as to minimize the resources
necessary for travel to Fort Collins. It is anticipated that Bradford will be in Fort Collins'
two times per month and other visits as needed during this initial phase. Travel time for
each visit averages 7 hours round trip and about 400 miles. Rarely will hotel stays be
necessary to accommodate overnight travel. Travel time and expenses are estimated to
be about $900 each visit.
• Expenses will be submitted for payment without any mark up by Bradford. All expenses
and professional services will be compensated regardless of the success or lack of
success of any speck funding solicitation or grant application submitted on behalf of
city.
Caroline Bradford Professional Services Agreement '
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• No part of the compensation for professional services will be based on a commission or
percentage of the funds secured.
• Bradford provides no guarantee of an award with any funding application or request
submitted to any, individual, business, government agency or foundation. Bradford
commits to provide her best faith effort, experience and enthusiasm in the coordination
and facilitation of the stakeholder's collective efforts and in the preparation of all
fundraising project support materials on behalf of the City of Fort Collins, Natural Areas
Department.
• All work will be done in full collaboration with the staff of the City of Fort Collins and their
consultants, partners and stakeholders. No part of the work will be subcontracted to any
third party by Bradford.
• All required support materials (technical attachments, engineering, project information;
handouts) will be' provided by City of Fort Collins to Bradford on a timely basis as
needed to comply with all application requirements and group meeting objectives as
mutually agreed upon.
• Bradford will provide all proposed solicitation materials for approval to John Stokes on a
timely basis as needed to comply with all application requirements.
• All written materials will be approved in a timely manner (usually within two business
days) for distribution to stakeholders and prospective funders within the timeframes
agreed upon in tf; a project timeline.
• All grant applications or other solicitations will be signed by an authorized agent of the
City of Fort Collins (not by Bradford) and any funds will be awarded directly to the Cit&f
Fort Collins or other specifically designated 501c3 organization. At no time will any funds
be deposited in any financial account controlled by Bradford. No funds will be in the
possession or control of Bradford or any other third party not specifically authorized by
City of Fort Colliris. Bradford may authorized by the City of Fort Collins on a case by
case basis to operate in the limited capacity of a delivery service, for example, as in
providing the delivery of a project donation check or pledge from a donor to an
authorized agentof the City of Fort Collins for deposit.
• All payments for services and expenses are due from City of Fort Collins on receipt of
invoice from Bradford with copies of receipts for out of pocket expenses and
accompanying Fundraising Status Update on Activities.
• All invoices will be submitted electronically AND by US Mail to Johns Stokes, Natural
Areas Department, PO Box 580, Fort Collins, CO 80522. Payments will be made
payable to Caroline Bradford, PO Box 930, Eagle, CO 81631.
• This proposal will be incorporated into the City of Fort Collins standard contract as an ,
attachment in full!
Caroline Bradford Professional Services Agreement
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