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HomeMy WebLinkAbout477776 AMEC EARTH & ENVIRONMENTAL INC - PURCHASE ORDER - 9147237Fort Collins PURCHASE ORDER PO Number Page 9147237 1of3 This number must appear on all invoices, packing sli s and labels. Date: 12/08/2014 Vendor: 477776 Ship To: NATURAL AREAS AMEC EARTH & ENVIRONMENTAL INC CITY OF FORT COLLINS 1002 WALNUT ST SUITE 200 1745 Hoffman Mill Road BOULDER CO 80302 FORT COLLINS CO 80522 Delivery Date: 12/08/2014 Buyer: JOHN STEPHEN Note: Line Description Quantity Ordered UOM Unit Price Extended Price 1 Consulting Services 1 LOT LS 2,498.00 River Alignment Meeting Lee Rozaklis for facilitation of the River Alignment Meeting 2 Consulting Services 1 LOT EA 5,000.00 Exhibit A Scope of Work for Lee Rozaklis of AMEC Environment & Infrastructure Facilitation of River Alignment Meeting Background: The City of Fort Collins Natural Areas and Utilities departments will be holding a facilitated meeting to improve internal alignment, communication and efficiencies between those segments of the two departments that are involved in water supply, storm water and ecological initiatives related to the Cache la Poudre River. Overlapping responsibilities, as well as plans, policies and principles that can sometimes be in conflict make this a discussion well suited to the utilization of outside facilitators who also have practical experience in Western water topics. Scope of Work: This project includes four main elements: 1. Preparation for the meeting: This will involve the facilitators working closely with City of Fort Collins staff members Jen Shanahan, John Stokes and Jill Oropeza to understand the context and impetus for holding this meeting, and to develop an approach, agenda and goals for the meeting. It is expected Mr. Rozaklis will bring suggestions and ideas forward from his vast experience in water projects as we develop an approach and agenda for the meeting. 2. Interview participants: Facilitators will spend one day conducting approximately 8 in -person interviews and Pay terms net 30 days Invoice Address: City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by Gerry S. Paul City of Fort Collins City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Accounting Department Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com PO BOX 580 Fort Collins, CO 80522-0580 City of Fort Collins PURCHASE ORDER PO Number Page 9147237 20f3 This number must appear on all invoices, packing sli s and labels. Line Description Quantity UOM Unit Price Extended Ordered Price possibly a few phone interviews, which will be scheduled by City staff, to allow the facilitators a confidential opportunity to hear perspectives from participants prior to the meeting, and to help identify key issues in order to inform the meeting agenda and approach. 3. Facilitate one -day meeting: Mr. Rozaklis will co -facilitate the meeting with Ryan Golten. The goal will be to engage participation from all invitees and cover the following objectives: a. Allow participants to acknowledge differing mandates and competing priorities within and between departments. In addition, participants will have an opportunity to identify staff capacity issues as well as new or shifting priorities, and/or other issues identified in interviews with staff, and the conflicts they may cause. b. Building and relying on the' acknowledgements' above, discuss ways to better integrate or harmonize the competing mandates of different departments with respect to managing the City' s water needs and the River. This will likely include developing principles for balancing the mandates of different departments. It should also include a discussion of how principle(s) can be' operationalized' . Examples may include: how to deal with conflict when it arises between departments; how to preempt unnecessary conflict, how to stay focused on' balancing' of interdisciplinary issues in a way that is pragmatic, structural and systematic, rather than personalized. The final part of the meeting should also include a discussion of how ideas from the day can be applied to key related projects anticipated for the 2015/2016 budget cycle. 4. Document the meeting in a concise report with the use of meeting notes provided by the City. The report will include any necessary next steps for developing written agreements and/or plans based on the meeting discussion, particularly with respect to' operationalizing' any agreements in principle. Deliverables: 1. A meeting agenda provided to the City at least three days prior to the facilitated meeting, with topics and approach informed by the interviews and preparatory meetings. 2. Co -facilitation of the meeting, currently scheduled for December 12, 2014. 3. A report documenting the meeting and describing next steps. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by Gerry S. Paul City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.mm Total $7 Pay terms net 30 days Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Purchase Order Terms and Conditions Page 2 of 2 L COMMERCIALDETAIIS. Tax exemptions. By statute the City of Fort Collins is exempt fmm state and local taxes. Our Exemption NmoM is 11. NON WAIVER. 98-04503. Federal Excise Tax Exemption Certificate of Registry M-6000587 b registered with the Collator of Failure of the Perchance to insist upon ship performance of the terrns and contitiors hcorof, failure or delay to Internal Revenue, Dcaer, Colorado (Ref. Colorado Revisd Smmta 1923, Chapter 39-26,114 (a). exercise any rights or remakes provided herein or by law, failure to p.ompay arnty the Seller to the event of a breach, the acceptance ofor payment for goods hereuvda or approval ofthe design, shall rat redeem the Seller of Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped or due to defects of any of the warnntia m obliganmss of this purcMse order and shall not b, dared a waiver of any night or the damage in transit, may Its, remained to you for credit sn are net to be replaced except upon aeipt of women purchaser to insist upon strict performance hereof or any of its rights or remedies as W any such goods, regardless instructions firm the City of Fort Collins. of when shipped, tamed or accepted, as to any prior or subsequent default hereunder, two shall any purported am[ modification or rescission of this purchase order by the Purchaser operate ex a waiver of any of the train Inspection. GOODS are subject to be City of Fort Collins inspection on arrival, hereof Final Acceptance. Receipt of the merchandise, services or equipment in response to this order can result in 12. ASSIGNMENT OF ANTITRUST CLAIMS. authorized payment on the pan of the City of Fart Collins. However, it is to be understood that FINAL Seller and the Purchaser recognize but in actual a is practice, overcharges resulting from antitrust nfor rgood ACCEPTANCE is dependent upon completion ofall applicable required inspection procedures. violations are in fact home by the Purchaser. Theretofore, cause and as consideration for execolmg this purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter Freight Trans. Shipments must be F.O.B., City of Fort Collins, 200 Wood Sr, Fun Collins, CO 80522, unless acquired under federal or stale antitrust laws for such overcharges misting to the medical. goods or services otherwise specified on this order, Wpermichan is given to prepay freight and charge superably, the erigioal freight purchased or acquired by the Purchaser pursuant to this purchase order. bill must accompany invoice. Additional charges for packing will not be accepted. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. Shipment Distance. Where manufacturers have distdandng points in various pans of the eard,shipment is Ifthe Purchaser directs the Seller to corer nonconforming or defective goods by a date to be agreed upon by the expected fmm the nwmt distribution point to destination, and excess freight will be deducted from Invoice when Purchaser red the Seller, and the Seller thereafter radical. its inability or unwillingness m comply, the Purchaser shipments ere made fmm greater distance. may came the work W be parfortnM by the most expeditious means available m il, and the Seller shall Pay all costs associated with such work. Pmnits. Sella shall Purace at sellers sole cost all necessary permits, cunifrcata and Humors required by all applicable laws, regulations, substrates man rules of the stem, municipality, mmtary or political subdivision where the work is Performed, or required by any other duty mentioned public ambodty having jurisdiction over the work of venter. Seller further agars to hold the City of Fort Collins hamleas from and against all liability and loss cared by them reason n of m ur assed or established smation of any such laws, regulations, ordirna., telex end requirements. Authorization. All parties to this commit agree that the representatives are, in fact, boot fide and possess full and complete authority to bind said panic. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to In, tams and conditions sated herein set forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or diateratterms and conditions proposed by seller are objected to and hereby jetted. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your promlaevl delver, date as noted Time is of the essence. Delivery and pat rmam a mart be effected within the time sated on the purchase order and the documents amachel hereto. No acts of the Purchasers including, without [balance. acceptance of pmial lure defmvenex, shall ram, as a waiver of this provision In the evert of any delay. the Purchaser shall have, in addition to other legal and equitable remedies, the option of placing this role, elsewhere and holding $a Seller liable for damages. However, the Seller shall not be liable for damages m a result of delays due to causes trot momently foreseeable which are beyond its reammble control and without its fault of negligence, such acts of God, acts of civil or military audiverams, govemaientl prionties, file, strikes, flood epidemics, wars or hots provided that notice of the conditions coming such delay @ given to the Purchaser within five (5) days of the time when be Seller first nerved knowledge thereof. In the event of any such delay, the date rf delivery shall be extended for the period equal to the time actually lost by reason of the delay. 3. WARRANTY. The Seller warrants that all goods, articles, materials and work covered by this order will conform with applicable drawings, specifications, nmples and/or other desrnptions given, will be fit for the purposes intended, cad performed with the highest degree of care and competence in accordance with accepted standards for work of a miler name The Seller agrees to hold the purchaser harmless fmm any loss, damage or expense which the Purchaser may sonar or incur on account ofthe Sellers breach of waranty. The Seller shall replace, repair or make good, without cost to the purchaser, any defects or faults arising within one (1) year ar within such longer period of time as may be prescribed by law or by the terms of any applicable warranty provided by the Seller after the date of acceptance of the goads famished hereunder (acceptance not to be unreasonably delayed), resulting from imperfect or defective work done o, materials famished by the Seller Acceptance or use of goad by the Purchaser shall not constitute a waiver of any claim under this warranty. Except as otherwise provided in this purchase order, the Seim liability hereunder shall extend to all damages proximately caused by be breach of any of the foregoing warranties or Summers, but such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchases may make changers to legal reran by when change coda. 5. CHANGES IN COMMERCIAL TERMS. The Parebma may make any changes to the terms, other, than legal terms, including additions to or deletions from the gamlilies originally ordered in the specificaions or drawings, by varel or won. change order. If any such change affects the amount due or the time of performance hereunder, ran qa table adjustment shall be made. &TERMINATIONS. The Purchaser may at any lime by written change order, terminate this agreement as to any or all Famous of the goods then not shipped, subject to any equitable adjustment between the panics at to any work or materials then in progress provided that the Purchase, shall not be liable for any claims for anticipated pmNs on the uncompleted portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment be made in favor of are Seller with rmpc,l to any gondr which art lhr Shcen amndind atock. No such termination shall relieve the Purcb;uer or the Seller of any oftheir obligations as to any goods delivered hereunder. ]. CLAIMS FOR ADJUSTMENT. Any claim for adjustment must be insured within thirty (30) days from the date the change or termination is ordered. 8. COMPLIANCE WITH LAW, The Seller warrants Char all goods sold heaunr shall have been produced, sold, delivered and fiunished in stricl compliance with all applicable laws and regulations to which the good am subject. The Seller shall execute and deliver such documents as may be, required to effect or evidence compliance. All laws end regulation, reserved m he mooryomted in agreements of this character are hereby incmpamted Merin by this reference. The Sella agrees to indemnify ant hold the Purchaser harmless fmm all costs and damages suffered by the Purchaser m a result of the Sellers failure so comply with such law. 9. ASSIGNMENT. Neither pray shall ➢sign, mother, or convey this order, or any monies due or to became due hereunder without the prior wooden convent ofthe other party. 10. TITLE. The Sel er warrants full, clear and unrestricted title to the Purchaser for all equipment, materials, and bums famished in Performance of this agreement free and clear of any and all liens, restrictions, reservations, security interest encumbrances and claims clinchers. The Seller shall release the Purchaser and its contractors of any tier fmm all liability and claims of any other molting fmm the pesf of,.h work. This release Shan apply even in the event of fault of negligence of the pant aleased and shall extend to the directors, officers and employees ofsuch party. The Seller's contractual obligations, including warranty, shall not be domed to be aboard, in any way, became such work is performed or caused to be performed by the Purchaser. 14. PATENTS. Whenever the Seller is required to use any design, device, material or process covered by letter, patent trademark or copyright. he Seller shall indemnify and save harmless the Pumhaer from any and all claims for infringement by rennin of the use of such patented design, device, material at process in connection with the contract, and shall indemnify the Purchaser for any cost expense or damage which it may be obliged to pay by reason of such infringement at any time during the prosecution or after the completion of the work. In arse said equipment, or any pan thereof or the intended me of the goods, is in such suit held to consulate infringement and the use of said equipment or pan is enjoined, the Seller shall, at its awn expense and at its option, either procure for the Purchaser the right W continue ming said equipment or Paris, replace the same with substantially equal but nordefdnging equipment, or modify it so it becomes noninfn'nging. 15. INSOLVENCY. If the Seller shall become banterer or bond mpt make an assignment for the beaefil of ddrus, appoint e receiver or trustee fur any of the Sellers prepeny or bmiass, this order say forthwith be canceled by the Purchases without liability. 16. GOVERNING LAW. The definitions oftemss used or the interpretation of th<agreement and the rights of all parties hmuner shall M oahued under and governed by the fws ofthe Safe of Coloado, USA. The following Additional Conditions apply only in taus where the Sella is to perform work hereunder, including the services of'Sellers Reprearom ive(sk on the premiuo ofothers. 12. SELLERS RESPONSIBILITY. The Seller shall tarty on said work at Seller's awn risk until the came is fully completed and accepted, and shall, in case of tiny accident, destruction or injury to the work and/or materials before Sellers Real completion and acceptance, complete the work at Sellers own expense and to the satisfaction of the Purchoer. When materials and equipment am famished by others for installation or cation by the Sella, the Seller shall receive, unload, stare and handle time at the site and become responsible therefor as though such materials and/or equipment were being f fished by the Seller coda the order. 18. INSURANCE. The Seller shall, in his own expense, mvide far the paymml of workers mmpemazim. including occupational disease benefits, to its employees employed on he in connection with the work covered by this porchase order, an/an to their depemlmn in accordance with the Is. of the sate in which the work u no be done. The Seller shall also carry compreheaive general liability including, but not limited to, contractual and automobile public liability insurance with bodily injury and death limits of at least S300,000 for any one From, S500,000 for any tie accident ant Property damage limit Per accident of S400,1100. The Sella shall likewise squire his co meats, if any, to provide for such compensation and insurance. Before coy of the Sellers or his contractors employees shall do any work upon the premises of others, the Seller shall famish the Wishner with a certificare that such conformation and insurance have been pmvided. Such certificates shall specify the date when such compensation and insurance have been provided. Such Cenificatm shall specify the date when such compensation and mataunce expires. The Seller momea than such compensation and insurance shall be contained until after the entire work is completed and accepted. 19. PROTECTION AGAMST ACCIDENTS AND DAMAGES. The Seller hereby assumes the entire responsibility and liability our any and all damage, loss or injury ofuny, kind or nature whannever to persons or property caused by or molting from the execution ofthe work provided for in this purchase order or in connection herewith, The Seller will indemnify and hold harmless the Pumbaser and any I all of the Purchasers officers, agents and employees from and against any an all claims, losses, damages, charges or expenses, whether direct or indirect, and whether to petsoa or property, to which the purchases may be pa or subject by reason of any act action, neglect omission or default on the pan of the Seller, tiny of his contractors, many of the Sellers or conmrectors officers, agents or employees. In crow any suit or other pmceedings shall be, brought against the purchaser, or its officers, agents or employees at any time on account or by rtamn of any act action, neglect emission or default of the Seiler of my of his commetars cr any of its of their officers, agents or employes as aforesaid, the Sella hereby agrees to assume the defense thereof and to defeod the erne at the Sellers own expese, to Pay any and all can, threes, anrmeys fees and other asperses, any and all judgments Oat may be incurred by or obtained against the Purchaser or my of its or they officers, agents or employees in such suits or other Proceedings, and in sax judgment or other lien be placed upon or obtained against the property of the Purchaser, or said parties in or as a mull of such suits or other proceedings, the Seller will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Seller and his comments shall hike all safety pasutioa, famish and install all guard necessary for she prevemien of accidents, comply with all laws and regulations with regard to safety including, but without limitation, the Occupational Safety and Health Act of 1970 and all ones and regulations issued pursuant therto. Revised 0712014