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Home My WebLink AboutWORK ORDER - RFP - 7175 BRIDGE INSPECTION MAINTENANCE REPAIR AND REPLACEMENT PROGRAM (13)� ILI/9a3 WORK ORDER PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHAEL BAKER JR., INC. DATED: November 6, 2014 Work Order Number: 10-264902100-14 Purchase Order Number. Project Title: Bridge Inspection, Maintenance, Repair and Replacement Program 2014-2016 Confined Space Inspections & Safety Anchor Installations Original Bid/RFP Project Number & Name: Commencement Date: November 6, 2014 Completion Date: April 30, 2016 Maximum Fee: (time and reimbursable direct costs): Not to exceed $19,057.60 Project Description: 2014-2016 Confined Space Inspections & Safely Anchor Installations Scope of Services: See attached. Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. in the event of a conflict between or ambiguity In the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of five (6) pages are hereby accepted and Incorporated herein, by this reference, and Notice to Proceed is hereby given. Professional By: A& Date: //—/D—/�/ City of Fort Collins Date: L1 I tZI.Ol By: Gerry Paul Director of Purchasing and Risk Management (over $60,000.00) Date: Exhibit `°A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND MICHAEL BAKER JR., INC. DATED: November 6, 2014 Work Order No. Purchase Order No. Project title: Bridge Inspection, Maintenance, Repair and Replacement Program 2014/2015 Confined Space Inspection and Safety Anchor Installation Commencement Date: November 6, 2014 Completion Date: April 30, 2014 Maximum Fee: $19,057.50 PROJECT DESCRIPTION: This scope of work is for bridge inspection and related services of minor structures for the 2014-2015 inspection cycle (structures inspected between November 2014 and April 2015). This work order is performed under the master agreement for the City's Bridge Inspection, Maintenance, Repair, and Replacement Program. Work elements include project administration, field inspections and reporting, and structure ratings. A detailed description of each anticipated service is described below. Minor structures range in length from 4 feet to 20 feet with types that include, but are not limited to; bridges, box culverts, pipe culverts, multi -plate arches, and rigid frames. Each structure shall be inspected at a frequency not to exceed two years (or more frequently if determined by the City). The majority of the City's minor structures have previously been inspected and load rated. However, there are a number of structures that are either new or have not previously been included in the inspection program. Some structures may have limited access (confined space) and shall be considered separately from other structures. Additionally, Baker will update the City's spreadsheet that defines if a structure is Structurally Deficient (SD) or Functionally Obsolete (FO) as defined by the FHWA guidelines. SCOPE OF SERVICES: Baker will inspect a total of 11 structures. The breakdown of structures is: 9 re -inspections and 2 new inspections. There are 11 confined space structures. Baker will provide all information collected from the field inspections to the City for record keeping, including report output in an excel format consistent with the City's asset management program (see below for more information). Existing structures will be evaluated to compare current conditions to the conditions documented from the previous inspection. Structures rated for the first time, as well as those structures where the inspection Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program—201412015 Confined Space Inspection and Safety Anchor Installation reveals significant changes from previous inspections, will required either a visual or load rating. It is anticipated that there will be 2 load ratings and 9 rating verifications will be performed. Any variations to the number of the anticipated inspections and ratings from that listed above will be documented. Baker will coordinate with the City to modify the work order, as necessary. Develop Excel Spreadsheet for Structural Classification Work elements include: extracting the data from the City's PONTIS database, importing the data into excel and updating equations that determine the structural classification based on the criteria currently stipulated by the FHWA. The updated spreadsheet will be included with the other inspection reports as defined in this Scope of Work. Anchor Installation In addition, Baker will provide labor and equipment to install temporary anchors for confined space structures at 36 locations as instructed by the City of Fort Collins. The temporary anchors will be provided by the City of Fort Collins. Four anchors will be installed at each access manhole location. The City will be responsible for the removal of the temporary anchors. Manhole access is located at the following structures: CANY-S-MULB LOOM -MAP -A OAK-WHTM CHRY-GRNT LRL-MLD OLIV-OAK-A CHRY-SYCM-A LRL-MYRT-A OLIV-W-LOOM FCSHWD-0.0-MULB MAP -LOOM PRST-W-CTRE FCLAPT-0.0-WHTM MAP-WHTM-A SHWD-S-MYRT-A FCWHTM-0.0-MGNL MGNL-OLIV-A , WHTM-MLD-A GRNT-S-MAP MTN-W-WHTM WOOD-S-SYCM LAKE-W-CNTR MYRT-W-SHWD LOOM -MAP OAK-MTN-A I. Project Administration Upon notice to proceed, Baker will perform project administration duties throughout the length of the contract. A. Invoices will be provided to the City on a monthly basis and will include a billing summary and a progress report for work performed during the current billing period and project to date. B. All documents will receive a quality assurance and quality control (QA/QC) review, in accordance with the Baker Way, prior to submittal. C. The following meetings are anticipated: • Two Progress Meetings (Assume phone meetings only) • One Project Delivery Meeting H. Field Inspections and Reporting Baker shall perform all inspections and reporting in accordance with the GUIDELINES AND REFERENCES as described below. There are a variety of inspection types that will be performed under this work order: re -inspection (unconfined space), new inspection (unconfined space), re -inspection (confined space), and new inspection (confined space). In all cases, the general work activities include: Inspection Preparation. At the outset of the project, all inspection information will be compiled and organized. The project team will determine the preferred inspection order and schedule. October 17, 2014 2 of 4 Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program — 201412015 Confined Space Inspection and Safety Anchor Installation • Obtain Average Daily Traffic Count (ADT). Baker will use traffic counting devices to take a 24- hour traffic count at each location. • Field Inspection. Baker will perform structural inspections at each location specified by the City. Inspectors will evaluate and assess the structural condition of appropriate elements, take or update field measurements, take new photos, assess overall performance including scour (if applicable), perform a visual rating (if applicable), and document recommended maintenance/repair activities. • Documentation and Sketches. If available, previous documentation and sketches will be revised as necessary. If no existing information is available, new documentation and sketches will be prepared. CADD drawings will be prepared in Microstation. • Report Production. Field inspection data will be input into PONTIS 4.1.1, or an alternative database software program, for purposes of recording and managing the inspection data. Specific report output shall be prepared as requested by the City; including six (6) excel output files. • Inspection and Report QC. All inspection and reporting data will be reviewed for verification of quality control procedures and data accuracy. • Submittal. All deliverables will be submitted to the City at the end of the project. See DELIVERABLES below for more information. Any emergency inspections shall not be included with this work order, but shall be considered as part of a separate work order. General work activities for emergency inspections shall follow those listed above, but may also require additional activities, as determined on a case -by -case basis. III. Structure Ratings and Verification The work activities for this effort fall into one of three categories: verification of the existing rating, preparation of a new visual rating, or preparation of a new load rating. The following chart defines when each of the activities is required. * Visual or load rating if deemed necessary due to significant changes to structural condition, and as approved by the City A. Verification of Existing Rating All existing structures should already have a rating assigned through previous inspections. In this case, Baker will verify that the element conditions defined with the existing rating have not changed significantly. If conditions have changed such that further investigation is warranted, Baker may perform a new rating (load or visual) if directed by the City. Such work will be considered out -of - scope and not included with this work order. B. Visual Rating When applicable, Baker will prepare a visual rating for the inspected structure. The visual rating shall be based on the condition of the structure at the time of the inspection and prepared in accordance with the GUIDES AND REFERENCES as defined below. C. Load Rating When applicable, Baker will prepare a load rating for the inspected structure. The load rating shall be based on the structure as originally constructed (if possible) and include such effects such as new October 17, 2014 3 of 4 Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair and Replacement Program—2013-2014 Minor Bridge Inspections rehabilitation elements, deterioration or damage. The load rating shall be performed using Load Factor Design methodology with the HS-20 design vehicle. All load ratings shall be prepared using hand calculations, AASHTOWare VIRTISO software, and/or other applicable software. Quality Control for the calculations and report shall be prepared in accordance with CDOT policy. GUIDELINES AND REFERENCES All inspections will be conducted in accordance with current NBIS standards and supervised by personnel meeting the requirements outlined in the Code of Federal Regulations, 23 CFR 650.307. Applicable inspection standards include: • CDOT PONTIS Bridge Inspection Coding Guide • Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's Bridges (Report No. FHWA-PD-96-001) • Bridge Inspector's Reference Manual (Publication No. FHWA NHI 12-049) • CDOT Bridge Rating Manual • Any other applicable documents as approved by the City DELIVERABLES The following is an estimate of the deliverables required for this project. As the project develops, the type and number of deliverables may vary. Refer to the detailed discussions above for further information. All inspection information shall be compiled onto a single CD and delivered to the City at the end of the project. 1. Project Administration (Ongoing) • Monthly progress reports with monthly invoices • Meeting and telephone conversation documentation • Quality Control review of all project deliverables prior to submittal 2. Inspections (Delivered at End of Project) • One printed copy of bridge inspection reports (rating form and photos in color) • One PDF file of the bridge inspection report for each bridge inspected, including a one - page summary sheet indicating "Urgent", "Routine", and "Safety Repairs Required", with costs and sufficiency rating • All photos in a digital format with descriptions • Electronic sketches of the bridge in a Microstation format • One PDF file of the load rating calculations, if applicable • PONTIS output of six (6) tables in excel format (bridge, eleminsp, insp_wcand, inspevnt, roadway, and userbrdg) • Recommendations for re -rating of bridges, if any 3. Develop Structural Classification Spreadsheet • Electronic version of the Excel spreadsheet SCHEDULE All work shall be completed by April 30, 2015. October 17, 2014 4 o f4 Exhibit "B" Task Order 16 Fee Summary for Michael Baker Jr., Inc. City of Fort Collins Bridge Inspection, Maintenance, Repair and Replacement Program Description: 2014/2015 Confined Space Inspection and Safety Anchor Installation Project Administration & Meetings 16 $2,265.72 Inspections 34 $5,469.48 Temporary Anchor Installation 84 $9,731.91 Structural Adequacy Spreadsheet -Update 8 $1,192.14 Subtotall $18,659.25 REIMBURSQBLE(EXP,ENSE$:((Approximate Copies & Plotting (B&W) (150 x $0.05) $16.25 Copies & Plotting (Color) (200 x $0.50) — $212.50 Mileage (1 trip x 150 mi x $0.565 / mi) — $169.50 Subtotall $398.25 SG§O sgft NU� { y ar x J �T. h_...... ..-st,.b. ..1 ,..-.. .. o- �>. nF:z..l ,i �. n.r-. +i iY w.Y,�{_Fi 01 . �* l� .-X's N/A 0 0.00 Subtotall 0 0.00 111612014 1 of 1