HomeMy WebLinkAbout125038 H & H DATA SERVICES INC - PURCHASE ORDER - 9146245Fort Collins
Date: 10/27/2014
Vendor: 125038
H & H DATA SERVICES INC
1310 WEBSTER AVE
FORT COLLINS CO 80524
PURCHASE ORDER
PO Number Page
9146245 1of2
This number must appear
on all invoices, packing
sli s and labels.
Ship To: MIS
CITY OF FORT COLLINS
215 N MASON, 3RD FLOOR
FORT COLLINS CO 80524-4408
Delivery Date: 10/27/2014 Buyer: ED BONNETTE
Note: PER 7615 CABLING INSTALLATION SERVICE W/O AGREEMENT WITH HRH DATA SERVICES;
AND W/O #1410006 SIGNED 10/23/14.
Line Description Quantity UOM Unit Price Extended
Ordered Price
1 H&H Proposal#1410006
POLICE SERVICES WAPS
P14
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by Gerry S. Paul
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com
1 LOT LS
14,644.04
Total $14,644.04
Pay terms net 30 days
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Purchase Order Terms and Conditions
Page 2 of 2
1. COMMERCIAL DETAILS.
Tax exemmions. By mimic the City of Ton Collins is exempt from spite and local taxes. Our Exemption Number is
11. NON WAIVER.
98 04503. Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector of
Failure of the Punctuator to insist upon strict performance of the terns and cmdluom herrof, failure or delay to
Internal Revenue, Denver, Colorado (Ref. Colorado Revised Somtn 1973. Chapter 39-26. 114 (a).
exercise any rights or remedies provided herein or by law, failure to promptly nodfy the Seller in the event of a
bench, the azce . of or payment for goods beamed. or approval of16e design, shall am release the Seller of
Good Rejected. GOODS REJECTED due to failure to men specifications, either when shipped or due to defects or
any of the x'anaaties or obligation, of this purchase order and shall not be deemed a waiver of any right of the
damage in andid, may he housed to you for creNt and are rim To W replaced except upon rxeiq of wr on,
Purchaser 1. insist upon strum performance bromi' r any of ils rghrs or remedies as 1U any such good, regardless
instructions firm the City ofFort Collins.
of when shipped, oeeeh cl or accepted, in to any prim or subsequent default hereunder, nor shall any purported
oral modification or rescission of Nis purchaer order by the Purehaser operate as a waiver of any of the terms
Inspection. GOODS con stabjecd to hoe City ofFort Collins inspxdon on arrival.
hereof.
Final Acceptance. Receipt of the merchandise, services or xryipment in requirse to this order can mall in
12. ASSIGNMENT OF ANTITRUST CLAIMS.
aulhoosed payment on the pan Of the Ciry of Fort Collin,_ However, it is to be understood that FINAL
Seller and the Purcltaur rxopur, fast in actual economic practice, o erchroMes molding from antitrust
ACCEPTANCE is Jepeadrnl upon completion of all applicable retrained inspection procedures.
violations arc in fact home by the Purchaser. Themofore, for good cause and as consideration for execuuag this
purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter
Freight Terror. Shipments must be TO City of Fort Colors. ]Oo Wood Sr, Fort Collins, CO 80522. unless
acquired under federal or slam antitrust laws for such overcharges finding to the particular goods or services
otherwise specified on this Order. If permission is given to prepay freight and charge separnely, the original freight
purchased or acquired by fie Purchaser pursuant to this purchase offer.
bill must accompany Invoice. Addi Tonal charges for packing will not be accepted.
Shipment Distance. Where manufacturers five dumbutiag Points in various puns of the country, shipment is
r,cred from the moment distribution point m destination, and excess freight will be deducted from Invoice when
shipments ore made form greumr distunce.
Pemria. Seller shall procure at sellers sole cost all necessary permits, conlfimms and licenses required by all
applicable laws,regulations, ordinances and min of Ne site, municipality, territory Or political suMlfvision where
the work is performed, Or required by any Other duly constituted public authority havingjurodiction over the work
of vendm, Seller further agrees to hold the City of Fort Collins harmless from and against all liability and loss
incurred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, rules
and requirements.
Amb.nvati.n. All parties to this ...pact agree that the representatives are, m fact, bow fide and possess full road
complete authority to bind said Ismties.
LIMITATION OP TERMS. This Purchase Order expressly limits acOr. to the temp and ronditmes stated
herein set 6nh and any supplementary or additional tenses and conditions aroused hereto or untrimmed bcrein by
reference. Any tuf itimal or differ., terms and conditions proposul by wile, are objected to and hereby ujec of
2. DELIVERY.
PLEASE. ADVISE PURCHASING AGENT immediately Ifymr cosmos make complete shipment to anise on your
promised delivery date as nokd. Time is of the moony. Delivery and performance mast be effected within the time
stained on the purchase order and the doemnems attached hereto- No acts of the Purchasers includin& without
limitation, acceptance of psnial late deliveries, shall operate as a waiver of this provision. In the event of any delay,
the Purchaser shall hart, in mkfion. to other legal and tymarble remedies, the option ofplacing this miler elsewhem
and holding the Seller liable far damages. However, the Seller shall nor be liable for damage n, is result of delays
due to causes not reasmubly foreseeable which are beyond its reswnable control and without its fault of negligence,
such acts of God, tons of civil or military sulhonties, goverfmenmal priorities, fires, strikes, Iload, epidemics, wars or
riots provided that notice of the conditions causing such delay is given to the Purchaser within five (5) days of the
time when the Seller first received knowledge thereof In the event of any such delay, the date of delivery shall be
extended for the period equal to the time actually lost by reason OfNe delay.
3. WARRANTY.
The Seller warrants that all goods, articles, materials and work covered by this Order will condom with applicable
drawings, specificalions, samples stupor other descriptions given, will be fit far the purposes intended, and
performed with the highest degree of care and competence in accordance with accepted standards for work of a
similar nature. The Seller agrees to hold the purchaser harmless from any loss, damage or expense which the
Purchaser may suffer or incur on account ofthe Sellers breach of.mmody. The Seller shall replace, repair or make
good, without cost o the purchaser, any defects or faults arising within one (1) year or within such longer period of
time as may be prescribed by law or by the terms army applicable warranty prodded by the Seller after the date of
acceptance ofthe goods famished hereunder (acceymvce not W be unseasonably delayed), resulting firm imperfeet
or defective work done or materials garnished by the Sella. Acceptance or use of goods by the Purchaser shall not
consulate a waiver crony claim Under Ihis.1y. Except as otherwise provided in this pumhme offer, the Sellers
liability herwnder shall extend In all damages proximately caused by the breach of my of the foregoing warranties
or guarantees, but such liability shall in no trend include loss ofprofa or lose of use. NO IMPLIED WARRANTY
OR MERCI IANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS.
The purchaser may make changes to legal ,arms by written change order.
5. CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any changes to the terms. other than legal terms, including additions to or delegates firm
the quantities originally offered in the specifications or drawings, by verb d or wrom change order. If any such
change afects the amount due or the time of performance hereunder, an Namable adjutment shall be made.
6. TERMINATIONS.
The Purchaser may at any time by wnnen change offer, terminate this agreement a to any or all porda s .1 the
goods then not shipped, subject o any equitable adjustment between the parties in to any work or materials then in
prug ass provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted
portion ofthe goods and/or work, for incidental Or consequential damages, and that no such adjustment be made in
favor Of the Seller with respect to any good which arc the Sellers spin&ff stock. No such lermiumion shall relieve
the Purchaser Or the Schur of any anted obligations as to any goods delivered hereunder.
2. CLAIMS FOR ADJUSTMENT.
Any claim for mijustment must be ussened within Nbry (30) Jays from the dote the change or termination is
ordered.
8. COMPLIANCE WITH LAW.
The Sells warrants that all goal sold hereunder shall have bcen produced, said, delivered and famished in strict
compliance with all applicable laws and regulations to which the goods are subject. The Seller shall execute and
deliver such dauments in mry be requiring to effect or evidence compliance. All laws and regulations required a be
incororated in agreements of this character me hereby incorporated herein by this reference. The Seller agrees to
indemnify and hold the Purchaser harmless from all costs mad damages suffered by the Purchaser ns a reach of the
Sellers failure to comply with such law.
9. ASSIGNMENT.
Neither party shall assign, transfer, or convey Nis order, or any monies due or to became due hereunder without the
pd., wdcen consent oUhu order party.
10. TITLE
The Seller warrants full, clear and unrestricted file to the Purchaser for all equipment, materials, and items famished
in performance of this agoement. fax and clear Of any and all lien, manctiom, reservation,, immunity mo mt
encumbrances and claims ofoNc t,
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
Ifihe Purchaser directs the Shcm to correct nonconforming or defective goods by a date to be agreed upon by the
Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser
may cause the work to be performed by the most expeditions means available to it, and the Seller shall pay all
costs associated with such work.
The Seller shall release the Purchaser and its contractors of any tier firm all liability and claims of any mire
resulting from the performance of such work.
This release shall apply even in the event of fault of negligence of the pony released and shall extend to the
directors, efforts and employees of such party.
The Sellers contractual obligations, including warranty, shall not be deemed to be reduced, in any way, Issuance
such work is performed or caused to be performed by the Purchaser.
Irk PATENTS.
Whenever Ne Seller is required m use any design. device, material or process covered by Imter, omit, do dermrk
or copyright, Ne Seller shall indemnify and save hmmless ON Purchaser from any and all dames for InGn voical
by rrnwn of the use of such pdomed design, device, material or p.. in ronnecti ve with the ommart, and
shall indemnify the Purchaser for any cost, expertise or damage which it may be Obliged to Pay by reason of such
infringement at any time during the prmeevtion or agent the completion ofthe work. In rxe said compound, or
any pan hereof m the intended use of the goods, is in such suit held to constitute infringement and the use of
said equipment or pan is enjoined, the Seller shall, at its own expense and at its option, either O. for the
Purchas r she right to continue mug said equipment or pans, replace the same with substantially opal but
noninfringing equipment, or modify it so it becomes noninfringing.
15. INSOLVENCY.
If the Seller shall become insolvent or bankrupt, make an assignment for the bereft of creditor, appoint a
receiver or trustee for any of the Sellers property or business, this order may foMwith be canceled by the
Purchaser without liability.
16. GOVERNING LAW.
The definitions oftmou used or the imorpreutim of the egourna nt and the rights of all panics hereunder shall be
omtrued under and governed by the laws oflhe Spire oD7.1cra ft, USA.
The following Additional Conditions apply only in cases where the Seller is to perform work Inummueq
including the services of Sellers Representative(s), on the premises ofmhers.
17. SELLERS RESPONSIBILITY.
The Seller shall carry on said work at Sellers own risk until the same is fully completed and accepted, and shall,
in rase of any accident, destruction in injury to the work andtr materials before Sellers final completion and
acceptance, complete the work at Sellers own expense and to the sadimfaaion of the Purchaser. When materials
and equipment are famished by others for impillmlon or ens ioa by the Seller, the Seller shall receive, anlwd,
short and handle same at the site and become responsible therefor as though such materials andfor e,impment
were being punished by the Seller under the order.
18. INSURANCE.
The Sella shall, at his own expense, provide for the payment of worttrs compensation, including occupauoml
disease benefits, so its employees employed on or in connection with the gods, rowered by this parchouse order,
andpr to their dependmds in accordance with the laws of the state in which the, work 6 to be done. The Seller
shall also carry cumpreM1msive general liability includin& but not limited to, conformal and automobile public
liability insurance with bodily injury and dralb limits of at least S300.000 for any one peraov, 5600.000 for my
me accident and property damage limit per accident of S400,030. The Seller shall likewise require his
mmractors, ifany, to provide for such compensation and insurance. Before any of the Sellers or his contractors
employees shall do any work upon the premises of others, the Seller shall famish the Purchaser with a certificate
that such compensation and insurance have been provided. Such mutation shall specify the date when such
comp usmion and insurance have been provided. Such ce of times shall specify the date when such compensation
and insurance expires. The Seller agrees that such compensating and insurance shall be mainained truth after the
entire work is completed and accepted.
19. PROTECTION AGAINST ACCIDENTS AND DAMAGES,
The Seller hereby msumn the entire responsibility and liability for any and all damage, loss or injury ofany kind
or nature whatsoever m persons Or property caused by Or resulting from the execution ofthe work provided for in
this purchase order Or in connection herewith. The Seller will indemnify and hold harmless the Purchaser and any
r all of the Purchasers afRcers, agents and employes from and against any and all claims, losses, damages,
charges or expenses, whether direct or indirect, and whether to persons or property to which the Purchaser may
fie put or subject by reason of any act, action, neglect, omission or default on the pan of the Seller, any Of his
contractors, or any Of the Sellers or contractors officers, agents or employees. In case any suit or other
proceedings shall be brought against the Purchaser, or its officers, agents or employees at any time on account or
by onown of any act, action, region, omission or default of the Seller of any of his contractors or any of its or
their officers, agents or employees in aforesaid, the Seller hereby agrees to arum, die defense thereof and to
defend the same at the Sellers own expense,W pay any and all costs, charges, mi creys fees and other expenses,
any and all judgmrnm ohm maybe incurred by or obpiined against the Purchaser or any of its or their ifcers,
agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or
obtained against the property ofthe Pop:haur, or said Win in or res a result .(such suits or other proceedings,
the Seller will at once came the same W be dissolved and discharged by giving bond or otherwise. The Seller nod
his c.ntmctors shall take all safety premium, f ish and insall all guard canter, for the prevention Of
accidents, comply with ml laws moil regmmion, with rtgmd to safety including, bur without formation, the
Occupational Safety and Health Act of 1970 and all talcs and regulations issued pursuant them..
Revised 07n014