HomeMy WebLinkAboutCHANGE ORDER - RFP - 7510 PROJECT MANAGEMENT SERVICESPROJECT TITLE:
CONTRACTOR:
PROJECT NUMBER:
DESCRIPTION:
CHANGE ORDER NO. 1
Professional Services Agreement
7510 Project Management Services
Wm.T. Welch Company, LLC
Fort Collins, CO
7510
1. Reason for change: Additional project management services due to extended design
period as well as construction contract time suspension and extension due to spring
flooding of the Cache la Poudre River.
2. Description of Change: Renewal and pricing change per Wm.T. Welch Company
letter dated June 16, 2014 attached hereto as Exhibit "A" (2 pages).
3. Change in Compensation:
4. Change in Contract Period:
ORIGINAL CONTRACT COST
TOTAL APPROVED CHANGE ORDER
TOTAL PENDING CHANGE ORDER
TOTAL THIS CHANGE ORDER
TOTAL % OF THIS CHANGE ORDER
TOTAL C.O.% OF ORIGINAL CONTRACT
ADJUSTED CONTRACT COST
(Assuming all change orders approved)
ACCEPTED
BY: I IAK�
Contractor's ReBF& eatrtive
ACCEPTED BY:
Project Manager
REVIEWED BY:
APPROVED
BY:
APPROVED BY:
Pu asing Agent over
-Contractor
Project File
Architect
Engineer
Purchasing
Add $81,230.00
July 1, 2014 to June 30, 2015
$198,070.00
0.00
0.00
81,230.00
100%
41%
$ 279,000.00
DATE, July 25, 2014
K%
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TE: Id
DATE:
Wm.T. Welch Company, LLC
a Colorado limited liability company
1315 Oakridge Drive, Suite 100
Fort Collins, CO 80525
Tel: 970/215-4099
June 16, 2014
Mr. Bruce Hendee
Assistant to the City Manager
City of Fort Collins Colorado
300 LaPorte Avenue
Fort Collins, CO 80522
Program
Management
WTW For
Structures 6
Infrastructure
RE: Woodward Public Improvement Projects
Fort Collins, CO
Professional Services Agreement: 7510 Project Management Services
Dear Bruce,
We are extremely pleased to offer this proposal for an extension for the City of Fort Collins Professional
Services Agreement 7510 for Project Management services where Wm.T. Welch Company, LLC and associates
will continue to serve as part of the City of Fort Collins Colorado's Project Management Team for the delivery
of the Woodward Public Improvements projects.
PROJECT APPROACH:
We are proposing that the project continue to be managed by subject matter project managers. I will
continue to serve as senior project manager and will continue to have overall management and accountability
for assigned portions of the project in concert with City Staff. You will note a change in the administrative
support budget item. With Erich Purcell's decision to pursue other opportunities I have had to other
administrative support arrangements that is more expensive. All other cost structures remain the same as the
original Agreement. The subject matter breakdown that we have utilized is:
Will Welch, AIC-CPC, CIOB Senior Project Manager:
Overall cost, scope of work, schedule and stakeholder engagement
Jennifer Anderson Torrey, RLA, LEED AP, Project Manager II:
Planning and design processes, entitlements, public outreach, permitting processes, landscape architecture,
plantings, and sustainability
Aaron Harper, Scheduler:
Periodic maintenance of the master project schedule and sub -networks per the work breakdown structure.
The schedule for the contract extension is assumed to be initiation in July 1, 2014 with completion by
December 31, 2014.
SCOPE OF WORK:
Project management is to be a time and reimbursable direct cost basis service where the project manager is
responsible exclusively to The City of Fort Collins Colorado for facilitating and advising the City during those
phases of the planning, design, and construction, or portions thereof, of the project as requested by the City.
The project manager represents the interests of the City in its dealings with Woodward, design and
construction professionals, City Staff, and all other private and public entities. The project manager does not
contract directly with designers, contractors, private entities or public agencies for services or goods.
Mr. Bruce Hendee
City of Fort Collins Colorado Program
Management
Project Management Scope of Services T�� /
W 1 YV For
Page 2 Structures d
Infrastructure
June 2014-December 2014 PROJECT BUDGET (TIME AND REIMBURSABLE DIRECT COST BASIS)
Cost Item Description
1. Project Initiation/Setup:
2. Senior Project Manager
3. Project Manager II
4. Project Manager I
5. Project Scheduler: Schedule Prep
6. Project Scheduler: Schedule Maintenance
7. Administrative Support
8. Reimbursable Expenses
a. Newforma Service
b. CGL/Professional Liability
Insurance
C. GoToMeeting Service
d. Document Reproduction
TOTAL
Quantity/UOM
Man -Hours
$/Unit
Extended
Per Unit
0.0 Each
$ 1,000.00
$ 0.00
26.0 Weeks
10.0
$ 125.00
37,375.00
26.0 Weeks
10.0
$ 115.00
34,385.00
0.0 Weeks
0.0
$ 90.00
0.00
0.0 Deliverable
0.0
$ 130.00
0.00
26.0 Weeks
2.0
$ 130.00
1,690.00
26.0 Weeks
30
$ 60.00
4,680.00
0.0 Each
$ 5,190.00
0.00
1.0 Year
$ 2,800.00
2,800.00
60 months
$ 50.00
300.00
00 months
$ 150.00
000
$ 81230.00
The stated compensation includes payroll/contract employee expense, overhead, profit, and auto mileage
reimbursement for travel within 20 miles of the project site and local telephone calls. The values contained in
this proposal are in addition to the base contract values. Overrun's and underrun's in the base contract values
have been accounted for.
The Contract summary is as follows:
Base Contract: $198,070.00
Contract Extension: 81,230.00
Revised Contract Amount: $279,300.00
Expenses incurred in connection with the project such as long distance transportation, airfare, meals, or
lodging for travel, charged telephone calls/facsimile transmissions, overnight deliveries, courier services, -
professional service sales taxes, and cost of document reproduction will be billed at 1.25 times the actual cost
incurred. Reimbursable auto mileage (travel beyond 20 miles from the project site) will be charged at
$0.565/mile or the then applicable IRS permitted rate.
We look forward to continuing working with the City of Fort Collins and Woodward on this project.
Sincerely,
.T.•W Ich Company, LL
it icm T. Welch AIC-CPC, MCIOS
Principal/Manager
Welch William <wwelch@wmtwelch.com>d August 12, 2014 6:54 PM
To: "Bruce Hendee, ASLA" <bhendee@fcgov.com>, John Stokes
<jstokes@fcgov.com>, "John Stephen, CPPO" <JSTEPHEN@fcgov.com>
Woodward Public Improvements Project, Fort Collins, CO: WTWC Change Order No. 1 -
1 Attachment, 143 KB
r�
?RJ'
WTWC contr—odf (143-K@)
Bruce, John and John, Will here.
Attached find Change Order No. 1 dated 7/25/2014 as we have discussed I have extended the Contract Period for 12
additional months. The Compensation is projected only until 11/31/2014.
Please execute and return one copy to me for my files.
If you have any questions please let me know. - -
William T. Welch AIC, CPC; MCIOB
Principal h Manager
Wm.T. Welch Company LLC
a Colorado limited liability company
1315 Oakridge Drive, Suite 100
Fort Collins, CO 80525 USA
970/215-4099
wwelch@wmtwelch.com
www.linkedin-com/in/wmfwelch
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