HomeMy WebLinkAboutRFP - 7672 MAX TICKET VENDING MACHINES - COLLECTION SERVICES (2)Addendum 1 – 7672 Max Ticket Vending Machines: Page 1 of 3
Collection Services
ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID 7672: MAX TICKET VENDING MACHINES – COLLECTION
SERVICES
OPENING DATE: 3:00 PM (Our Clock) July 28, 2014
To all prospective bidders under the specifications and contract documents described
above, the following changes/additions are hereby made and detailed in the following
sections of this addendum:
Exhibit 1 – Questions and Answers
Please contact Jill Wilson, Buyer at (970) 221-6216 with any questions regarding this
addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS
ADDENDUM HAS BEEN RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum 1 – 7672 Max Ticket Vending Machines: Page 2 of 3
Collection Services
Exhibit 1
Questions and Answers
1. Can we get volumes (understanding this is new service the volumes are your best
estimate) for a service day with anticipated break down in denomination of coin and currency?
A best guess per TVM would be a bill count of 1,000 bills and a minimum coin count as
coins would have been used to make change.
2. Will coin hoppers and bill vaults require resetting?
Yes, although the term resetting may vary. There is a service keypad inside each TVM,
once accessed, you key in different tasks that are about to be performed such as
removing/replacing cash or coin vaults. All vaults are tracked electronically.
3. If resetting is required, how long is the resting process for each component?
We anticipate approximate total service time is 10 minutes per TVM.
4. If required, will resetting a station be provided? We recommend two stations, one for
backup.
As we understand it, “re-setting” is unique to each TVM.
5. How often will coin magazines need to be replaced on each TVM?
Hopefully not too often – the magazines are filled automatically from the coin
hoppers.
6. What’s the amount required to fill coin magazines? Please provide breakdown in coin
denomination.
Coin Magazines hold approximately 125 coins each (Dollars, Quarters, Nickels and
Dimes).
7. What is the amount required to fill coin hoppers?
Coin Hoppers each hold up to 1,250 coins, but 1,000 coins max is recommended.
8. What is the maximum note capacity on bill vaults?
2,000 bills.
9. Will TVM’s provide “audit” reports detailing dollar amounts on each unit pulled, Bill
Vaults, Coin Vaults, and other units?
Yes.
Addendum 1 – 7672 Max Ticket Vending Machines: Page 3 of 3
Collection Services
10. Is next day processing acceptable? Processing is completed next day after pickup.
Yes.
11. Is next day deposit to bank acceptable? Deposits are delivered next day after
processing.
Yes.
12. Cash Vault is closed on holidays, is processing next day after a holiday acceptable?
Yes.
13. Are there any reporting time restrictions? Reports are sent at the end of each processing
day.
No – that schedule is fine.