HomeMy WebLinkAboutRESPONSE - RFP - 7663 HUD CONSOLIDATED PLANCity of Fort Collins
RFP 7663
HUD Consolidated Plan
Proposal
Prepared For:
City of Fort Collins
Financial Services, Purchasing Division
215 N. Mason St, 2nd
Floor
P.O. Box 580
Fort Collins, CO 80522
Submitted By:
Community Strategies Institute
P.O. Box 140387
Edgewater, CO 80214
(303) 902-9028
Date: July 17, 2014
www.csicolorado.org
303-668-2534
P.O. Box 140387, Edgewater, CO 80214
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July 17, 2014
Ed Bonnette, Senior Boyer
City of Fort Collins
Financial Services, Purchasing Division
215 N. Mason St, 2nd Floor
P.O. Box 580
Fort Collins, CO 80522
Dear Mr. Bonnette,
The Community Strategies Institute (CSI) is pleased to submit this proposal to prepare a Consolidated Plan
for the City of Fort Collins.
CSI Directors and Associates have been working with local governments throughout the West to improve
their housing programs since 2003. As former Managers of government housing agencies, we have a
wealth of knowledge related to housing market analysis, assessing housing needs, and developing
recommendations to local governments for meeting identified housing needs. Directors Hart and Rodgers
have worked with many local governments and government agencies to design agency responses to
needs, including determining the roles and responsibilities of local government staff and local housing
providers. We work efficiently and in a timely manner with all clients.
We have worked with local governments, preparing data in numerous Consolidated across Colorado,
Wyoming, Utah, New Mexico and Montana. Our HUD required planning documents, including Analysis of
Impediments to Fair Housing Choice and Five Year Consolidated Plans, have been accepted by HUD.
CSI is composed of two Directors and four associates. Tom Hart and Jennie Rodgers, the CSI Directors, lead
each CSI project. For purposes of the Fort Collins proposal, you may contact Tom Hart, Director, (303) 902-
9028 tomhart875@mho.com. Our firm address is P.O. Box 140387, Edgewater, CO 80214, and our web
address is csicolorado.org.
Please do not hesitate to contact Tom with any questions about this proposal.
Sincerely,
Jennie Rodgers, Director, Authorized Signatory
303-668-2534
www.csicolorado.org
P.O. Box 140387, Edgewater, CO 80214
RFP 7663 HUD Consolidated Plan
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Executive Summary
The Community Strategies Institute, a local consulting firm, is pleased to provide this
proposal in response to RFP 7663. CSI offers a unique approach to the HUD
Consolidated Plan. CSI understands that the work outlined in the RFP must meet the
requirements of HUD. CSI has unique experience and expertise to offer the City of Fort
Collins because we are one of the consulting firms that HUD has engaged to develop
training materials and toolkits to assist local governments in learning to use the new
eCon Planning Suite to complete their Consolidated Plan.
1. Project Approach:
The City of Fort Collins Consolidated Plan will be a report that meets all HUD guidelines
for submittal of the Five Year Consolidated Plan and Annual Action Plan and which
serves as the basis for the City’s Funding Allocation processes and for assessing
performance on an annual basis. A public outreach and participation component will
conform to the City Public Participation Plan, and provide citizens and stakeholders with
multiple opportunities to be informed and provide input and comments to determine
needs, objectives, goals and priorities.
Staffing: CSI will provide an expert, experienced staff to both lead the process and
carry out all tasks involved. CSI Directors Hart and Rodgers have many years
experience in working on Consolidated Plan documents. CSI Associates have unique
education and qualifications to form a strong team that has been working together for
over nine years.
Pricing: CSI has provided a detailed budget proposal.
Project Understanding: CSI specializes in providing detailed analysis of housing needs
and strategies to communicate those needs to local and state governments. Our team
has written numerous Housing Needs Assessments for local governments in Colorado
and the West, statewide housing needs assessments for the states of Colorado and
New Mexico, as well as Analysis of Impediments to Fair Housing Choice and
Consolidated Plans at the state and local level. Our work is recognized as being
thorough and detailed, with recommendations that go beyond those of other firms,
which may not have the depth of expertise and background in HUD program
management, Consolidated Plan development, and local level affordable housing
development and program management that CSI brings to the table.
The City of Fort Collins Five Year Consolidated Plan and Annual Action Plan will meet all
HUD guidelines, and be consistent with established planning documents for the City of
Fort Collins, including the City Plan and the Affordable Housing Strategic Plan. CSI
presently is under subcontract to HUD to create training presentations and toolkits to
assist local governments in implementing the eCon Planning Suite. CSI Directors are
national leaders in training communities on use of the new eCon Planning Suite
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Consolidated Planning tools, and will develop a plan that uses the new tools in
conjunction with local and other state and national data and reports, though the final
plan will follow the traditional HUD format for Consolidated Plans.
CSI has reviewed the Scope of Work and developed an approach that meets the
requirements and intent of the City of Fort Collins RFP and the expectations for the final
products. CSI works hard to satisfy our customers by setting out a detailed work plan
with local staff at project initiation, providing frequent bi-weekly phone or personal
updates on progress, allowing local staff to review and comment on draft documents,
and presenting materials to local leaders, industry members, and residents in a way that
educates and engages the public. We have learned from past projects how best to
engage our clients while not overwhelming them during a project. We utilize best
practices for involving residents and the community in the development of HUD plans,
and design studies that not only meet checklists and criteria, but that help local staff
create their own strategic plans, goals, and objectives.
The proposed budget reflects the need for active cooperation from Fort Collins staff. In
developing the work plan for the study, CSI will rely on local leaders in a number of
areas, including:
Logistical planning-making arrangements for gratis meeting rooms for focus
groups.
Providing CSI with names and contact information for members of the community
who have involvement in housing, including real estate, and other economic
sectors, as well as those who represent major employers and human service
agencies.
Providing CSI with copies of previous surveys, maps, studies, plans, ordinances, and
other relevant information to determine the regulatory environment within the
area.
Serving as advisors and reviewers of CSI draft documents.
Our firm is local, and our two Directors will be the lead staff conducting interviews,
working with local staff, and writing the reports. Our firm has three Associates who will
work alongside the Directors to create data elements of the plans, create maps, and
conduct research. Because our firm is fairly small, our clients have the benefit of
working alongside the Directors throughout a project. Our projects are never assigned
to “junior” staff members. Our Directors have worked in Fort Collins during our 25+ year
tenure at the State Division of Housing and at CSI, and are familiar not only with the
community, but with the affordable housing projects, programs, and providers within
the community.
Project Timeline: CSI proposes the following work schedule, which assumes an October
1, 2014 project start date. The schedule can be adjusted if a contract is not executed
by September 1, 2014. The timeline can be adjusted during negotiations. CSI plans to
meet the timeline laid out in the RFP, and is used to producing planning documents for
HUD within required timeframes.
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Calendar October November December
Five Year Plan Calendar:
Kick off Meeting with Staff and Leaders
Key Informant Interviews
Online Survey Development and Administration
Data Analysis and Compilation
Completion of Draft Housing Market Analysis
Draft of Housing Needs Assessment
Draft of Community Needs Assessment
Five Year Plan Calendar: January February March
Strategic Planning Meetings, Focus Groups
Preparation of Draft Strategic Plan Section
Preparation of Draft Annual Action Plan
Five Year Plan Calendar: April May June
Preparation of Draft Annual Action Plan
30 Day Review Process for Consolidated Plan, Action Plan
Public Hearing - One Evening Meeting
Preparation of Final 5 Year Consolidated Plan/Annual Action
Plan
2. Scope of Work and Deliverables
To begin the City of Fort Collins Consolidated Plan and Annual Action Plan, preparation
process, CSI will hold a kick off meeting to better understand the intent and desired
outcomes of the City of Fort Collins staff. This will help CSI staff to establish a more
informed work plan, and become acquainted with those local government staff that
will be working on CDBG and HOME program planning. CSI will use the IDIS
Consolidated Plan system template to prepare the plan.
CSI will gather information about community agencies, City resources, existing
documents, reports, and research, and contacts at this Kick Off Meeting.
Executive Summary
The Executive Summary will include the objectives and outcomes identified in the plan.
Consultation
CSI will set up a series of consultation interviews with the:
Northern Front Range Continuum of Care,
public and private agencies that address the housing, health, human and social
services, employment, or education needs of low-income individuals and
families, of homeless individuals and families, of youth, and/or of other persons
with special needs, and
Publically funded institutions such as health-care facilities, mental health facilities,
foster care and other youth facilities, child welfare agencies,, agencies receiving
HOPWA funds, and seniors and corrections programs and institutions when
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developing the Consolidated Plan Homeless Strategy and Lead Based Paint
Hazards sections.
CSI will also consult with adjacent units of local government, especially Larimer
County and Loveland, and metro-wide planning organizations, to understand
problems and solutions for regional issues.
CSI will consult with the Fort Collins Housing Authority regarding public housing
needs, planned programs, and activities
The consultation process and the Citizen Participation requirements are closely related
in the Consolidated Plan preparation. CSI has designed and facilitated a number of
meetings which were designed with the purpose of providing government officials,
stakeholders, housing developers and members of the public the opportunity to
become informed about local housing needs and how those needs might be
addressed.
CSI will coordinate with City of Fort Collins staff to hold two public meetings to present a
draft Housing Needs Assessment and Market Analysis sections of the Consolidated Plan
with tentative findings and strategies for the Strategic Plan. Participants will be asked to
provide input on priorities and actions as referenced in the draft assessment report. The
public will also be asked to provide comment and reaction to past performance for the
programs and actions contained in the previous action plan. Fort Collins staff will
determine the location of the meetings and arrange for space for up to 50 people that
is accessible. Once the Consolidated Plan is in its final form, a third public meeting will
be held to review the report and its findings.
CSI believes that focus groups are a good tool to gain input from stakeholders and
beneficiaries of the programs the City sponsors through its Consolidate Plan. Three
focus groups will be held in locations determined by the City staff. The focus group
meetings will be held early, as soon as preliminary data and recommendations are
available in order to incorporate the focus group findings into the draft of the
Consolidated Plan. CSI will ask for stakeholder input on the following topics:
Confirmation of local housing and community development needs Input on how
priorities should be arranged in the Consolidated Plan
Comment on how past performance has met previous goals and objectives
Suggestions for actions over the five year period to ensure that identified priority
needs are met within resource limitations
In addition to meetings and focus group sessions, it is important to involve the
community through the use of the Internet and other media. As CSI prepares for the
meetings to discuss the draft housing needs assessment and the meeting to discuss the
final draft of the report, it is important that the product is widely available to the citizens
of Fort Collins. CSI recommends that in conjunction with City staff, press releases are
prepared to inform citizens that they may look at the text by clicking on a button on the
City website. There may be other Fort Collins stakeholders that also would sponsor a link
to the draft report through their website. The City will also have to make free, paper
copies available to anyone who requests one at a designated City office.
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Citizen Participation
CSI will develop an online survey that will be distributed through city staff contacts,
local housing and service organizations, and which will be available on the city
website. This survey will focus on providing agency personnel and the public an easily
accessible tool for offering comment on needs and possible strategic plan priorities.
The web address of the survey instrument will be widely promoted through public
circulation media such as newspapers and websites. The survey will be available on
line in English and Spanish. Paper copies of the survey instrument will be available for
reproduction to citizens who are not computer literate or who do not have access to
the Internet. Paper copies will be available at the public meetings as well.
E-mails will be distributed to various advisory groups, lenders, City of Fort Collins
contacts, housing and homeless providers, the Board of Realtors, senior and special
needs organizations, and other community organizations serving special needs
populations including the chronically mentally ill and developmentally disabled, and
disadvantaged and underserved populations. Results of the survey will be used to
identify highest priority needs and actions for the Consolidated Plan. Residents who will
be encouraged to respond to the survey will include low and moderate income
residents where CDBG, HOME and other HUD funds may be spent, minorities and non-
English speaking persons, persons with disabilities, residents of public and assisted
housing developments, recipients of tenant based rental assistance, local businesses,
philanthropic organizations, community and faith based organizations, and residents of
targeted revitalization areas.
CSI will also work with Fort Collins staff to hold one public hearing to review proposed
actions and funding allocations in the Consolidated Plan and Annual Action Plan. CSI
will have one team member help plan the meeting with county staff, and who will also
attend and facilitate the hearing.
CSI will work with county staff to utilize electronic information channels as the primary
communication channel for review of the draft Consolidated Plan, Annual Action Plan,
and Analysis of Impediments to Fair Housing Choice. Most written information can be
effectively posted in websites. Because not all citizens have access to the
sophisticated computers necessary to download large documents, some paper copies
of the draft plans should be made available for reproduction and circulation as
needed and for use at public hearings. Once final versions of the Consolidated Plan
Documents are approved, they will be submitted to HUD. Paper originals will also be
made available of the finalized documents to be distributed to stakeholders without
electronic means. Citizens will be provided the mandatory 30 days to review the draft
plans before final publication.
CSI will summarize citizen comments, and include these comments in the final
Consolidated Plan.
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Consolidated Plan Sections within the IDIS Template
CSI will follow the requirements outlined in 24 CFR Part 91 and subsequent guidance
offered in other HUD IDIS Consolidated Planning tools. CSI will use the Desk Guide for
Using IDIS to Prepare the Consolidated Plan, published in August of 2013 to create a
data analysis that will include pre-loaded into IDIS demographic, housing and
economic data specific to the City of Fort Collins. CSI will work with Fort Collins staff to
gain access to the Consolidated Plan Template within the Fort Collins IDIS system.
HUD encourages grantees to use the data provided within the template, unless the
local government can show that the data is flawed. With this in mind, CSI will download
all pre-loaded data at the beginning of the project and analyze it to ensure that HUD
provided data appears accurate. CSI will provide supplemental data and narrative by
manually in putting it into the IDIS template as attachments.
Housing Needs Assessment (Con Plan Template Screens NA-10-NA-30)
Preloaded data that will be used in the Housing Needs Assessment analysis includes:
Population and household numbers and trends
Median income and changes over time
Households by type and HUD income range
Housing problems by tenure and income range
Number of housing problems by tenure and income range
Cost burdened households by tenure and income range
Overcrowded households by tenure and income range
Disproportionate Housing Problems by race and ethnicity
CSI will complete the Needs/Housing Table within the template, and prepare the
required narrative. In this narrative, we will describe the estimated housing needs
projected for the next five year period for the following categories of persons:
extremely low-income, low-income, moderate-income, and middle-income
families;
renters and owners;
elderly persons;
single persons;
large families;
public housing residents;
families on the public housing and section 8 tenant-based waiting list;
persons with HIV/AIDS and their families;
victims of domestic violence
persons with disabilities;
We will discuss specific housing problems, including: cost-burden, severe cost-burden,
substandard housing, and overcrowding (especially large families) and substandard
conditions being experienced by extremely low-income, low-income, moderate-
income, and middle-income renters and owners. We will identify any racial or ethnic
group that has a disproportionately greater need (Screens NA 15-NA30) for housing
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than the population as a whole. We will define the terms “standard condition” and
“substandard condition but suitable for rehabilitation:, and analyze lead based paint
hazards within the Fort Collins housing stock.
We will use information from the City of Fort Collins Affordable Housing Strategic Plan,
City of Fort Collins Community Gaps Analysis, Homeward 2020, 2010 Census, 2012
American Community Survey, CDP Maps data, IDIS Online, local MLS data, Division of
Housing Rent Survey data, Colorado Demography Section population projections, and
Colorado Department of Labor and Employment Labor Market Information, and
Supplemental Housing Inventory Data and Analysis
Homeownership. Using the above mentioned data sources, current MLS listing and
past sales, CSI will provide data on:
The number of units currently for sale by structure type including single family
detached housing, town homes , condominium units and modular housing;
Current mean and median sales prices by structure type;
Listing price distribution of current units by structure type;
Trends in listings by structure type;
Mean and median sales prices of sold units by structure type;
Trends in units sold by structure type;
Trends in distribution of sales prices of units sold by structure type;
Future trends in housing construction will be examined.
Rental Housing. Using the Division of Housing Rental Vacancy survey of rental properties
in Fort Collins and other available rental market data, CSI will provide data on:
Current rent levels;
Trends in rent levels;
Current year and trends in rent per square foot rates;
Current year information and trends in vacancy rates.
Public and Assisted Housing (Consolidated Plan Template NA-35)
In cooperation with the Fort Collins Housing Authority, CSI will describe the needs of
public housing units, including:
the number of public housing units in the City,
the physical condition of such units,
the restoration and revitalization needs of public housing projects within
the City,
the number of families on public housing and tenant-based waiting lists
and
results from the Section 504 needs assessment of public housing projects
located within the City.
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CSI will also describe the number and targeting (income level and type of household
served) of units currently assisted by local, state, or federally funded programs in the
City and provide an assessment of whether any units are expected to be lost from the
assisted housing inventory for any reason, (i.e. expiration of Section 8 contracts).
Characteristics of current public housing residents by public housing program type from
the Public and Indian Housing Information System will be presented, including:
incomes,
household size,
race and ethnicity
disability or elderly status,
length of stay
CSI will analyze the 504 needs of public housing tenants, and identify the number and
types of families on the waiting list for public housing and Section 8 tenant based rental
assistance program. CSI will compare their housing needs to the housing needs of the
population at large.
Supplemental Housing Gaps and Estimated Housing Need Data and Analysis
Supply Demand Analysis. Information from the City of Fort Collins Affordable Housing
Strategic Plan and Community Gaps Analysis, as well as supplemental CSI gaps
analysis, will be added to provide further insights into the supply and demand for
affordable housing.
Homeless Needs (Consolidated Plan Template NA-40)
CSI will complete a Homeless Needs Table using the new IDIS format. We will provide:
a concise summary of the nature and extent of sheltered and unsheltered
homelessness, (including chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth),
the number of persons experiencing homelessness on a given night,
the number of persons who experience homelessness each year,
the number of persons that exit homelessness each year;
the number of days that persons experience homelessness, in accordance with
Template instructions
race and ethnicity of the sheltered and unsheltered homeless population
At the present time, IDIS Online does not include homeless data because of inconsistent
reporting areas between the boundaries of the local Continuum reporting of Point in
Time and service data in the HMIS and the CDBG/HOME Jurisdictions. CSI will collect
and use this information for Fort Collins as a base for the homeless needs assessment
section of the report.
This summary will identify the characteristics and needs of low-income individuals and
families with children, who are currently housed but threatened with homelessness. CSI
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will use information from the Point-in-Time study, and information gathered from local
homeless agencies to create this summary.
Non-homeless Special Needs (Consolidated Plan Template NA-45)
We will estimate, to the extent practicable, the number of persons in various
subpopulations that are not homeless but may require housing or supportive services,
including the:
elderly,
frail elderly,
persons with disabilities (mental, physical, developmental, persons with HIV/AIDS
and their families),
persons with alcohol or other drug addiction,
victims of domestic violence, and
public housing residents.
CSI will provide narrative summaries of the characteristics of these populations, their
housing and supportive service needs of these special needs populations that can be
entered into Table NA-45.
Non-Housing Community Development Needs (NA-50)
CSI will describe the need for public facilities, public improvements, and public services,
including facilities and services for seniors, persons with disabilities, youth, transportation
services, employment training, housing counseling, mental health services, childcare
services, and others. We will discuss historic preservation needs within Fort Collins and
planning needs.
Housing Market Analysis (Consolidated Plan Template MA-05-MA-50)
The Consolidated Plan Market Analysis is meant to provide the basis for the Strategic
Plan portion of the Consolidated Plan. CSI will complete the Housing Market Analysis
section of our report in accordance with all requirements included in MA-05-MA50
screens as prescribed in the Consolidated Plan Template.
CSI will describe the significant characteristics of the housing market in terms of supply,
demand, condition, and the cost of housing; the housing stock available to serve
persons with disabilities; and to serve persons with HIV/AIDS and their families. We will
provide estimates of the number housing units by tenure, type and location, the price
range of housing available, the number and location of subsidized units, an analysis of
planned developments and how they will impact supply, and an evaluation of the age
and condition of existing housing by selected neighborhoods.
CSI will also provide an estimate; to the extent information is available, of the number of
vacant or abandoned buildings and whether units in these buildings are suitable for
rehabilitation.
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Market Analysis Overview (Consolidated Plan Template MA-05)
CSI will summarize the key points and findings of the market analysis section. Included
in the overview will be:
the significant characteristics of the Fort Collins housing market in general
including supply, demand, condition and cost of housing
the housing stock available to persons with disabilities
the conditions and needs of public and assisted housing
an inventory of facilities, housing and services that meet the needs of homeless
persons
regulatory environment as it creates barriers to access affordable housing
economic data related to jobs and income
CSI will coordinate with Fort Collins GIS staff to utilize existing mapping resources to
provide graphic representation of housing market conditions in the City. Additionally,
CSI will utilize its own GIS capabilities to create specialized maps to illustrate various
market conditions. When possible, CSI will draw on the CPD Maps HUD resources as
another way of providing in-depth information on sub-areas of the County that may
reflect higher housing needs or problems.
General Characteristics of the Housing Market (Consolidated Plan Template MA-10
through MA-20)
CSI will provide an inventory of the housing units in Fort Collins. That inventory will
include tabulations to provide:
All rental properties by number of units
Unit size by tenure and price to determine the number of affordable owner units
by income
CSI will also describe the number and targeting (income level and type of household
served) of units currently assisted by local, state, or federally funded programs in the
County and provide an assessment of whether any units are expected to be lost from
the assisted housing inventory for any reason, (i.e. expiration of Section 8 contracts).
CSI will provide the following information to report on the cost of housing in Fort Collins:
Cost of housing – Median Home Value and Median Contract Rent
Rent paid table
Units affordable at households by income range
HUD Fair Market and HOME Rent Limits
CSI will provide a narrative summarizing our findings and conclusions about the rental
market in Fort Collins that can be included in the MA-10 – MA-20 Tables.
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Condition of Housing (Consolidated Plan Template MA-20)
CSI will provide a narrative on the condition of the housing stock with information on:
the condition of units
Year of construction
Risk of lead-base paint hazard
Vacant or abandoned units
REO Properties and Abandoned REO properties (as available)
Supplemental Data and Analysis:
Housing Problems: Using HUD data, local agency data, and public trustee data, CSI will
provide an analysis regarding the conditions of the housing inventory, the need for
rehabilitation of the current housing stock, specific community issues, and problems
related to evictions and foreclosures in the region.
Public and Assisted Housing (Consolidated Plan Template MA-25)
In cooperation with the Fort Collins Housing Authority, CSI will describe the needs of
public housing, including:
the number of public housing units and vouchers available in the County,
the physical condition of such units,
the restoration and revitalization needs of public housing projects within
the County,
the number of families on public housing and tenant-based waiting lists
results from the Section 504 needs assessment of public housing projects
located within the County
Strategies by housing authorities to improve the living environment of low
and moderate income families living in public housing.
Homeless Facilities and Services (Consolidated Plan Template MA-30)
CSI will prepare an inventory of existing facilities, housing, and services in the County
that meet the needs of homeless persons, particularly chronically homeless individuals
and families, families with children, veterans and their families, and unaccompanied
youth.
Supplemental Homeless Data and Analysis:
CSI will report on homeless facilities in Fort Collins by contacting homeless providers to
obtain the homeless facility inventory charts for emergency shelter facilities, transitional
housing units with supportive services, and permanent supportive housing for homeless
individuals who need supportive services to live independently. We will list the
complementary supportive services available to homeless families within Fort Collins,
and those that are not but are needed.
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Special Needs Facilities and Services (Consolidated Plan Template MA-35)
CSI will describe the facilities and services that assist persons who are not homeless but
require supportive housing within Fort Collins.
Barriers to Affordable Housing (Consolidated Plan Template MA-40)
CSI will determine if the cost of housing or the incentives to develop, maintain, or
improve affordable housing barriers to Fort Collins residents obtaining affordable
housing. Such policies that will be examined include:
tax policy
land use controls
zoning ordinances
building codes
fees and other charges for development
growth limits
policies that effect the return on residential investment
Non-Housing Community Development Assets (MA-45 – MA-50)
Economic Conditions. CSI will examine local economic conditions, major industries, the
labor force, and local economic development resources. We will examine the
location, type, growth potential and labor force needs of major industries and
employers. We will highlight employment trends that may result in increases or
decreases in housing demand.
Employment. CSI will use HUD provided data, information from the Colorado
Department of Labor and Employment, Claritas data, the State Demographer’s Office,
BEA Data, Colorado Office of Economic Development and International Trade, and
local resources to gather information related to:
Historic, current and projected employment levels;
employment trends by industry;
wage trends by industry;
trends in unemployment rates and employment
Strategic Plan
CSI will create a Five Year Strategic Plan that meets all HUD Consolidated Plan
requirements in IDIS. CSI will:
Identify priority needs and allocation priorities for HUD resources.
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This section of the Strategic Plan will describe the reasons for assigning the priority given
to each category of priority needs (including the Needs Tables in IDIS), and identify any
obstacles to meeting underserved needs.
In addition, this section will describe the general priorities for allocating investment
geographically within the City and among priority needs, and the process that the City
will use to distribute funding resources.
Priority housing needs and activities will be specified in a narrative and the Priority
Needs Table in IDIS, using the High, Medium, Low and No Priority labeling system.
Priority homeless needs will be presented, based upon the results of the Homeless
Needs section.
Priority housing and supportive needs for those with other special needs besides
homelessness will be specified.
Priority non-housing community development needs will be presented, with priorities
based upon the data collected to identify community development needs, and
public input.
Summarize Priorities and Specific Objectives
The Five Year Strategic Plan section will also summarize priorities and specific objectives,
and describe how funds that will be made available will be used to address identified
needs during the five year planning timeframe. Each specific objective identified by
CSI and City staff will have proposed accomplishments and outcomes that will be
achieved during specific time periods. CSI will identify specific objectives under
general outcome and objective categories such as the availability and accessibility of
affordable housing, sustainability of decent housing, a suitable living environment, and
economic opportunity. This Five Year Strategic Plan will be entered into the IDIS Tool,
and include:
Geographic Priorities (if applicable)
Priority Needs
Influence of Market Conditions
Anticipated Resources
Institutional Delivery System
Goals
Public Housing
Barriers to Affordable Housing
Homeless Strategies
Anti-Poverty Strategy
HUD requires that Strategic Plans also outline actions to evaluate and reduce lead-
based paint hazards, and how lead-based paint hazards will be reduced through the
agencies housing policies and programs. CSI will include a section in the Strategic Plan
that meets this requirement.
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Another requirement in the Strategic Plan is to describe the strategy to coordinate the
Low-Income Housing Tax Credit Program with development of housing using HUD
resources. CSI will describe how the City will coordinate LIHTC resources with CDBG
resources, if relevant. CSI will identify potential funding sources available to the City for
housing related and community development activities. We will suggest financial terms
for CDBG and HOME projects, based on project type or other related factors.
CSI will also describe the standards and procedures City will use to monitor its housing
and community development projects and ensure long-term compliance with program
requirements and comprehensive planning requirements.
Action Plan
After developing the Five Year Strategic Plan, CSI will develop the Annual Action Plan,
which will summarize the actions, activities, and programs that will take place during
the first year of the Consolidated Plan. The Action Plan will be developed with City staff
according to HUD requirements. CSI will use the Consolidated Plan data, goals and
objectives from the Strategic Plan, input from agency interviews, public input, and City
goals to create the Action Plan in the IDIS template.
This section of the Consolidated Plan will include:
Executive Summary
CSI will prepare an Executive Summary of the objectives and outcomes identified in the
plan.
Anticipated Resources
CSI will identify the sources and amounts of funding that will be used to meet annual
objectives, including CDBG and HOME funds, bonding authority, tax credits, state and
other resources. We will describe how HUD matching requirements will be met.
Annual Goals and Objectives
Using the Five Year Strategic Plan objectives, CSI will work in collaboration with the City
of Fort Collins to create annual objectives for the first program year. Each annual
objective will contain proposed accomplishments and outcomes according to the IDIS
Goal Outcome Indicators.
Projects
The Action Plan will provide a concise summary of the eligible programs or activities
that will take place during the program year to address the priority needs and specific
objectives identified in the Strategic Plan. These are each all Projects in IDIS.
Geographic Distribution
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The Action Plan will identify the geographic areas of the City in which the City will
direct assistance during the year.
Annual Affordable Housing Goals
CSI will work with the City to specify one-year goals for the number of homeless, non-
homeless, and special needs households to be provided affordable housing if
applicable . Activities could production of new units, rehabilitation of existing units, or
acquisition of existing units.
Homeless and other Special Needs
Annual activities to address the emergency shelter and transitional shelter needs of
homeless persons, potentially homeless, and homeless prevention activities will be
described in the Annual Plan if relevant. CSI will describe planned actions to address
homelessness.
Other Actions
Other actions are also required in the Annual Plan to address objectives regarding
these issues in the Strategic Plan. CSI will complete the “Other Actions” section of the
Annual Plan in coordination with City staff. These include:
obstacles to meeting underserved needs,
foster and maintain affordable housing,
remove barriers to affordable housing,
evaluate and reduce lead based paint hazards,
reduce the number of poverty level families,
develop institutional structure,
enhance coordination between public and private housing and social service
agencies, and
foster public housing resident initiatives
CSI will load all required attachments into the IDIS template, and also provide the
following attachments:
Source documentation and data
Interim reports, memorandums, addendums, etc.
Public announcements and proof of publications
Information packets, survey results, focus group summaries, and other handouts
from public meetings
Formalized notes from events
Copied of written public comments, summaries of verbal comments, and
responses
Presentation materials for focus groups and public hearings
Form 424 and Certifications
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3. Qualifications and Experience
Firm Name: Community Strategies Institute, LLC
Year Established: 2003
Type of Ownership: LLC
Number of Employees: CSI has two Directors and four Associates. All are technically
contractors, and not employees.
Normal Business Hours: Monday through Friday, 8:00 am to 5:00 pm, Mountain
Standard
Profile of the Firm
The Directors of Community Strategies Institute have over 60 years of combined
experience in housing development, planning, market analysis, government policy,
finance and training. Much of that experience has involved working for government
agencies. CSI Directors and associates have worked extensively in the Rocky Mountain
Region performing housing needs assessments, HUD required planning documents,
market studies, and developing implementation strategies in Colorado, Wyoming, Utah,
Montana, and New Mexico.
At the State Division of Housing, CSI Directors had direct oversight of the HOME, CDBG
and ESG federal block grant programs, as well as the State of Colorado Private Activity
Bond Program. Directors and Associates are experts in the rules and requirements of
these funding resources, as well as others financing resources such as the Low Income
Housing Tax Credit and NSP programs. Hart and Rodgers have successfully submitted
Consolidated Plan Documents, Annual Action Plans and Analysis of Impediments to Fair
Housing Choice Reports which have been approved by HUD. Tom Hart, Jennie
Rodgers, Annette Boyer, and Rachel Rohner, Paula Lundquist and Jay Kenny will be the
team to work on the City of Fort Collins Housing Needs Assessment should CSI be
engaged to conduct the study.
Overview of Services Offered and Qualifications
The CSI team members have a unique working relationship. The team has worked
together in a non-profit setting and in a state agency for a number of years. The
Directors has been working to strengthen local communities since 1989. That depth of
experience will ensure a quality product for the City of Fort Collins. CSI believes that its
extensive experience in working with communities will produce a quality Housing Needs
Assessment for the Five Year Consolidated Plan and Analysis of Impediments to Fair
Housing Choice Study.
CSI manages many projects, including Housing Needs Assessments and Strategic Plans
for local communities, Consolidated Plans and Analysis of Impediments to Fair Housing
Choice, nonprofit Strategic and Funding Plans, agency portfolio reviews, market studies,
funding packages and technical assistance plans. We are retained by government
agencies and HUD grantees because of our programmatic and program management
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expertise, and are known for our vast databank of knowledge related to HUD funding
sources and program management best practices. Some examples of past projects
are:
Housing Needs Assessments:
Thornton, Colorado, underway
Bernalillo County, New Mexico, underway
Arapahoe County, Colorado, 2014
City of Longmont, Colorado, 2012
Clear Creek County, Colorado 2012
City of Portales, New Mexico, 2011
Delta County, Colorado 2011
Teller County Housing Market Assessment Update, 2011
Alamosa and Monte Vista, Colorado 2010
Larimer County, Colorado, 2009
San Luis Valley Six County assessment, 2009
Provo, Utah, 2009
Montrose County, Colorado, 2009
State of New Mexico, statewide housing assessment, 2008
Bent County, Colorado, 2008
Logan and Morgan Counties, 2007
Lakewood, Colorado, 2007
Sheridan County, Wyoming, 2006.
Campbell County, Wyoming, 2005.
South Central CHDO, Huerfano and Las Animas Counties, 2005
These reports outline the housing conditions and markets that exist in each community.
The reports outline a strategic plan for meeting housing challenges, including
identification of leaders for each step, priorities and estimated costs.
Consolidated Plans:
Lehi City, Utah, 2014
Bernalillo County, New Mexico, underway
Arapahoe County, Colorado, 2014
South Jordan, Utah, 2012
Analysis of Impediments to Fair Housing Choice:
Thornton, Colorado, 2014
Bernalillo County, New Mexico, underway
Arapahoe County, Colorado, 2014
Priovo, Utah, 2009
Lakewood, Colorado, 2007
OneCPD Consolidated Planning Webinar, Direct TA, and Toolkit, 2012 (current). CSI is
part of an Enterprise Community Partners OneCPD technical assistance team working
directly with HUD to create one of the new Consolidated Planning eCon Planning Suite
webinars and Toolkits. Our work involves developing the content for a Webinar related
to leverage and planning for investment of HUD dollars, and use of the new IDIS based
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Consolidated Planning system. Our team will also be developing a Toolkit with more in-
depth information related to maximizing investments of HUD dollars.
CSI was also involved with a team providing direct assistance to the City of Los Angeles
related to CDP Maps, the new Consolidated Plan mapping tool, and the IDIS based
Consolidated Planning process and content. Jennie Rodgers traveled to LA with a
team which provided training to City Commissions, City Staff, and other partners related
to CDP Consolidated Planning and CDP Maps as they related to the Los Angeles
Consolidated Plan.
City of Alexandria, Virginia Housing Master Plan. 2011. CSI was engaged by the City of
Alexandria Virginia as part of the team creating the Alexandria Housing Master Plan.
CSI is conducting research into developing local policies, programs, legislation and
funding resources regarding preservation of affordable housing and transit oriented
housing development.
Denver Housing Plan. 2008. CSI prepared a Housing Resource Directory as part of the
Denver Housing Plan and is also assisting the Task Force preparing the plan with
identifying and crafting action steps and strategies and the cost for implementing these
strategies. As part of the Resource Directory research and report, CSI directors
identified gaps in the financing system for affordable housing in Denver and made
recommendations on expanded and better use of existing or potential resources within
the City. CSI also created an investment plan for the Denver Housing Plan and an
analysis of new tax alternatives for funding affordable housing projects.
State of New Mexico Mortgage Finance Authority. 2008. CSI completed a Regional
Housing Authority Plan for the NMMFA which includes a statewide Housing Needs
Assessment, regional housing needs summaries and recommendations regarding the
structure and financing of the regional housing authority system in New Mexico. As part
of this project, CSI has conducted community and individual meetings and interviews
across the state. The finished document incorporated the elements of the New Mexico
Affordable Housing Statute into a template that MFA has used a model for those local
communities wishing to formulate their own housing plans.
Market Studies:
Chestnut, LIHTC Market Study, 2013, LIHTC Rental Development, Denver, CO
The Edge, LIHTC Market Study, 2013, LIHTC Rental Development, Loveland, CO
40 West Residences, LIHTC Market Study, 2013, LIHTC Rental Development, Lakewood
CO
Riverside Apartments LIHTC Market Study, 2012, LIHTC/RD 515 Rental Development in
Kalispell, MT
Thermopolis, Wyoming Market Study, 2011, LIHTC/RD 515 Rental Development
Teller County, Colorado Market Study, 2010, mixed affordable rental and for-sale
development
Village Creek Townhomes Market Study, 2010, expiring LIHTC property converting to
homeownership
Rio Grande Village Phase II Rental Market Study, 2007, affordable rentals
Rocky Mountain Community Land Trust Market Study, 2007, affordable homeownership
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Riverton, Wyoming Market Study, 2004, affordable subdivision or subsidized rental
project
High Meadows Subdivision Market Study, Florence Colorado, 2005, affordable
homeownership
These reports outline the housing conditions and markets that exist in each community.
Names of Similar Projects
Arapahoe County, Colorado Consolidated Plan, 2014
(in IDIS Template, accepted by HUD)
Linda Haley
Housing and Community Development/Senior Resources Manager
Arapahoe County Community Resources Department
1690 West Littleton Blvd., Suite 300
Littleton, CO 80120-5707
303-738-8089
LHaley@arapahoegov.com
Lehi City Utah Consolidated Plan, 2014
(in IDIS Template, to HUD for review in mid-July 2014)
Christie Hutchings, AICP
Lehi City Planning Department
99 W Main Street
Lehi, UT 84043
801-768-7120 ext 2
chutchings@lehi-ut.gov
South Jordan, Utah Consolidated Plan, 2012
(before IDIS template was released, accepted by HUD)
Jake Warner, Planner III
City of South Jordan, Utah
1600 W. Towne Center Dr. (10610 S.)
South Jordan, UT 84095
801-254-3742
jawarner@sjc.utah.gov
These sample Consolidated Plans are attached to this proposal e-mail as PDF
documents.
List of Project Personnel
The City of Fort Collins team will be lead by Tom Hart and Jennie Rodgers, Directors. The
CSI Directors will be joined by Associates Annette Boyer, Rachel Rohner, and Jay
Kenney, as well as support staff Paula Lundquist. Annette Boyer is responsible for
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demographic data, other data review and collection, and review of CHAS and HUD
eCon Planning Suite data. Rachel Rohner will oversee the surveys and conduct housing
research and interviews for project. Jay Kenney will produce maps of relevant data in
GIS. Paula Lundquist is a research assistant and assists coordinating meetings and
forums. The team has worked together on numerous Housing Needs Assessments,
Consolidated Plans, Analysis of Impediments and Market Studies throughout the
western United States and each is a strong performer on past projects. Ms. Rohner, Ms.
Boyer, and Ms. Lundquist will be assigned to this project part time as needed.
Tom Hart, Director
As the former Director of the Colorado Division of Housing, Mr. Hart developed
programs and plans resulting in the largest production increase of affordable housing
units in the state’s history. Hart took an active lead role in formulating the first statewide
affordable housing investment strategy known as the Comprehensive Housing
Affordability Strategy (later the Consolidated Plan). This plan involved designing the
framework and process for conducting an analysis of housing needs for the state and
then identifying priorities linked to a strategic plan to address those housing needs.
Under Mr. Hart’s leadership, the Division of Housing assisted local communities in
identifying local needs and priorities and then linking local agencies and resources to
establish programs and projects. Using a bottom up planning approach, division plans
resulted in over a $100 million dollar investment in affordable housing during Mr. Hart’s
thirteen year tenure.
Mr. Hart is a 1972 graduate of the University of Colorado with a major in English. Over
the years Hart has pursued graduate studies in management, construction trades, and
real estate finance. For over 30 years, he has worked as a market researcher, real
estate broker, educator, property manager, policy consultant and general partner in
real estate investment partnerships. While serving as the executive director of a
regional housing development organization in Southwest Colorado, Mr. Hart directed
community housing and needs assessments including the La Plata County Housing
Needs Study published in 1991.
Mr. Hart has designed and implemented a variety of planning processes and tools to
be used by communities in identifying housing needs, creating action plans to meet
those needs and incorporating those plans into partnerships to create specific
outcomes.
Jennie Rodgers, Director (Project Lead)
Ms. Rodgers has over 20 years experience in the arena of affordable housing finance
and development. She has worked in the nonprofit, private and government sectors
on urban and rural housing initiatives. Starting her career by developing a homeless
shelter and homeless services in Durango, Colorado, Ms. Rodgers moved on to a
housing consultancy firm, an urban nonprofit, and finally the State of Colorado Division
of Housing. For 11 years, she helped local agencies and governments to identify
housing needs, create local services, develop real estate and establish nonprofit
agencies, including those in mountain communities, which was part of her service
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territory. Rodgers took the lead in writing the state’s Analysis of Impediments to Fair
Housing Choice as well as the Consolidated Plan and performance reports required
under the Consolidated Plan.
Rodgers is the co-author of many publications on housing needs in Colorado; a
guidebook to assist local governments solve their affordable housing problems and
various statistical analyses on the impact state and local programs have had on
Colorado’s housing needs. Ms. Rodgers has created training products aimed at local
government officials, nonprofit and for profit developers, and agency staff which
administer federal housing programs.
Ms. Rodgers has a B.A. in Anthropology and Business from Vanderbilt University. She is a
certified HOME specialist in Regulations and Administration. She served on the Fannie
Mae Colorado Advisory Board and is a past member of the Colorado Coordinating
Council for the Homeless, and the Legislative Committee of Housing Colorado. She is a
HOME Certified Specialist in Regulations and Administration.
Annette Boyer, Associate
Ms. Boyer is a former statistical analyst for the Colorado Department of Local
Affairs, Office of the State Demographer, where she was responsible for analyzing
and presenting data from the 2000 census, developing and presenting household
income data and creating a model to forecast the State’s population growth by
race. Boyer recently completed database projects for the City of Denver and the
State of Colorado. The Access based database engine is used by Denver to track
its affordable housing inventory. The state sponsored database allows online users
to calculate rent burdened households for each county.
While employed at the Summit County Community Development Department,
Boyer was responsible for overseeing planning requests, including subdivisions,
rezoning and master plans. Ms. Boyer was responsible for statistical research and
development, technical writing, and making presentations as a senior planner with
the City of Colorado Springs. Ms. Boyer has served on the Idaho Springs City
Council.
Ms. Boyer has an MA in geography from the University of Chicago and an
undergraduate degree in Developmental Economics from American University.
Rachel Rohner
Rachel Rohner has worked in the area of affordable housing for over 20 years. Her
experience includes non-profit housing and homeless service provision at the Colorado
Coalition for the Homeless and at Neighbor to Neighbor, Inc. in Northern Colorado.
Rachel’s experience also includes public housing program administration at the US
Department of Housing and Urban Development (HUD). At HUD, she also served as the
Department’s designee to the Metro Denver Homeless Initiative Board (MDHI) and
established interagency partnerships in the areas of Fair Housing, prevention of unfair
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lending practices, and with Health and Human Services (HHS) office of Civil Rights on
disability issues.
Rachel served as a Program Manager at the Aurora Housing Authority in the Housing
Choice Voucher (HCV) program prior to entering graduate school at the University of
Denver. Rachel has worked for the Colorado Division of Housing to support grantees
statewide in the utilization of HOME, CDBG, ESG and state housing development funds.
Most recently, Rachel worked for the Department of Veterans Affairs in Colorado as a
Clinical Case Manager in the Health Care for Homeless and VASH Voucher Veteran’s
Programs (HCHV).
She is a Licensed Clinical Social Worker (LCSW) who received her Master’s Degree at
the University of Denver and her Bachelor of Arts Degree at Colorado State University.
She is a member of the National Association of Social Workers.
Jay Kenny, CSI GIS Coordinator
Jay Kenny works with CSI on GIS related projects. Mr. Kenny uses the ESRI ArcGIS
platform and also works with Excel and Access Databases. His CSI projects include the
Denver properties databases, and creating the data sets identifying properties along
light rail lines and near high frequency bus routes. He has also created GIS analysis for
various Housing Needs Assessments completed by CSI. His other projects include
authoring Great Road Rides Denver, a comprehensive guidebook to cycling in Denver,
including 31 maps derived from GPS ground work, regional, state, and local GIS data
sets, and 13 maps for a guidebook entitled Steppin' Out West for the Colorado State
Parks Department.
Mr. Kenny has a graduate certificate in Geographic Information Systems from the
University of Denver University College, a Juris Doctor in Law from DU, and a BA from
Harvard University.
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Organizational Chart:
Availability
The Fort Collins Consolidated Plan will be CSIs priority work product during the project
timeframe, and all will be available to work on the project during this time. CSI is
available for an interview in Fort Collins the first week of August should we be invited for
an oral interview.
Estimated Hours by Task
Task Hours/Task
Kick off Meeting, Reviews with Key Staff and Representatives 12
Key Informant Interviews 36
Data Collection and Analysis - supplemental data 56
Resident Survey 31
Draft Needs Asss/Market Analysis Sections, HUD Tables 40
Focus Groups 30
Preparation of Draft Strategic Plan Section 43
Preparation of Annual Action Plan 32
Preparation of Final 5 Year Plan Report 24
Public Hearings 30
Coordination Meetings, Communication 40
Summary of Hours 374
Directors Hart
and Rodgers
Annette Boyer,
Demographics
Rachel Rohner,
Housing
Associate
Jay Kenny, GIS
Paula Lundquist,
Research
Assistant
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Schedule of Rates
The following is the CSI rate sheet:
Tom Hart $ 110
Jennie Rodgers $ 110
Annette Boyer $ 75
Jay Kenney $ 100
Rachel Rohner $ 110
Paula Lundquist $ 30
Cost by Tasks
Task Cost/Task
Kick off Meeting, Reviews with Key Staff and Representatives $1,426
Key Informant Interviews $3,672
Data Collection and Analysis - supplemental data $4,687
Resident Survey $2,738
Draft Needs Asss/Market Analysis Sections, HUD Tables $3,996
Focus Groups $3,564
Preparation of Draft Strategic Plan Section $4,158
Preparation of Annual Action Plan $3,802
Preparation of Final 5 Year Plan Report $2,851
Public Hearings $3,186
Coordination Meetings, Communication $4,752
Summary of Hours $38,831
Total Budget
Consolidated Plan $38,730
Translation $250
Online Surveys $180
Travel $815
Total Cost $39,975
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Recent and current CSI clients include:
Adams County Housing Authority
Adams County Community
Development Agency
City of Lakewood, Colorado
City of Thornton, Colorado
Arapahoe County, Colorado
Colorado State Division of Housing
City of Denver Housing and
Neighborhood Development Services
Office
Denver Housing Authority
Loveland, CO Housing Authority
City of Alexandria, Virginia
Enterprise Community Partners
City of Alexandria, Virginia
State of New Mexico Mortgage Finance
Authority
New Mexico State Board of Finance
Redevelopment Authority of the City of
Provo, Utah
Montrose County Colorado Housing
Authority
City of Loveland, Colorado
Alamosa County, Colorado
Habitat for Humanity of Colorado
Denver Department of Human Services
City of Durango, Colorado
South Central Colorado Council of
Governments, Colorado
Northeast Colorado Housing, Inc.
Bent County Development Foundation,
Colorado
Hope Communities, Inc.
The Aurora Housing Authority, Aurora
Colorado
McDermott Properties, Denver
Neighborhood Reinvestment
Corporation(NeighborWorks)
PacifiCap Properties Corporation
FNMA Colorado Partnership Office
Medici Communities, Inc.
MBR Development, Inc.
Rocky Mountain Community Land Trust
City of Missoula, Montana Housing
Authority
City of Sheridan Wyoming Planning
Department
Sheridan County, Wyoming
Sheridan Housing Action Committee
(SHAC)
City of Gillette, Wyoming/Campbell
County Econ. Dev. Corporation
Rural Community Assistance Corporation
Housing Solutions of the Southwest
Upper Arkansas Council of Governments
Region 10 Economic and Planning
District
Wyoming Housing Network
LIFE Homeless Housing Agency, Adams
County, Colorado
District XI Human Resource Council,
Missoula MT
Wyoming Housing Opportunities
Association, Cheyenne, WY
Enterprise Community Partners
City of Arvada Housing and
Redevelopment
City of South Jordan, Utah
Lehi City, Utah