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HomeMy WebLinkAboutRFP - 7657 ATHLETIC FIELD LIGHTING (2)Addendum 2 – 7657 Athletic Field Lighting Page 1 of 3 ADDENDUM NO. 2 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 7657: Athletic Field Lighting OPENING DATE: 3:00 PM (Our Clock) June 25, 2014 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answers Please contact John Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 2 – 7657 Athletic Field Lighting Page 2 of 3 EXHIBIT 1 – QUESTIONS & ANSWERS 1. Is it the intent of this RFP that all pricing today stands well into the future as to projects not being installed (or bid) until 2019? No, this establishes a work order system that may have portion of the estimates listed or as technology changes, be completely different than the work listed. However, if a ball field needs complete renovation, there is a bid number for that item. If it occurs significantly in the future, the awarded company can work with the Purchasing Department to determine if cost increases should occur. 2. Edora East is to be bid as a small field (90’ base path, 270’/275’/270’), our records show the field to measure 254’/275’/270’ and originally 60’ base path but now 90’. Field measurement is important as to accuracy of pricing and installation (wire runs, etc.), and light levels. How are we to bid this? This same question would be applicable to the future projects as they become current to the schedule. Use the 90’ base path, 270’/275’/270’ measurements. 3. RFP (page 3) calls for Full Replacement for Edora East and West. It also calls for Re-Lamping with 10 year warranty and addition of controls on Rolland Moore, City Park North and South, and Lee Martinez. Re-Lamping (providing new lamps in existing fixtures) with Musco has no extended warranty but we can add controls in most instances. Retrofit means an upgrade to our “Green” system which includes new fixtures (with lamps), ballasts, and a 10 year maintenance free warranty (parts and labor) along with controls and monitoring and with guaranteed light levels. Is the RFP calling for simple re-lamping scheduled in future years, or is it calling for Upgrade to Green System according to the future years schedule (ex. 2017 or 2018 Lee Martinez)? Provide information for both options you discussed above. 4. Fossil Creek has controls; are you asking for the addition of a zone to operate the existing parking lot lighting through our controls? Yes, this is a potential future project. 5. Is Musco providing a bid as a material supplier only, or are we to bid materials and installation as General Contractor and hire sub-contractors? Materials and installation are to both be bid. It is up to you on how to put together a team to get the work accomplished. 6. Is $0.04 the correct cost/kW hour for electrical expense to be used in the Life Cycle Cost Summary? Yes, however, that cost does not include service charges which significantly add costs to ball field lighting costs. However, when a field is renovated, it’s current rate group is re-assessed so I thought it best to exclude that in the calculation since that will be changing significantly. Addendum 2 – 7657 Athletic Field Lighting Page 3 of 3 7. Musco is the only manufacturer/supplier that uses Time Powered Adjustment to operate the system, and as such can guarantee our light levels for 5,000 hours (per our lamp cut sheet). All other traditional metal halide sports lighting systems lamp cut sheets verify that their lamps have an average rated lamp life of 3,000 hours. As such, and per documented independent lamp life studies, can we re- lamp at 5,000 hours versus the called for 3,000 hours? Yes. 8. On pg 11 of the bid docs are you looking to price all that's on the list or just the funded field for now? If so then are you wanting drawings/ specs on the larger field as well? Price all that’s on the list. The larger field at Edora is not currently funded in 2014. It most likely will be funded in 2015, but that isn’t guaranteed. If it is funded in 2015, drawings/specs work can begin on Jan 1, 2015.