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Home My WebLink AboutRESPONSE - BID - 7444 CARPET MAINTENANCE FOR TRANSFORT FACILITIES• City of Fort Collins Invitation to Bid 7444 Carpet Maintenance Services — Transfort Facilities mNEUM 9 "Ag. —_ Presented by: WFVf°i ■ Grf 2013 CARPET BID FORM Fill in 5 Purple colored Boxes with your price per square foot. Amount to be shown in hundredths(Fxample -.095 is nine and one half cents.) HIGH - ORANGE (12 times per year). Fill boxes for Mist and Scrub method and Extraction Method. MEDIUM - BLUE (4 times per year) Fill boxes for Mist and Scrub Method and Extraction Method. LOW -YELLOW (once a year) Extraction Method only. Table will calculate the totals for each method and frequency in each building. Print and send this bid to Purchasing with the other information requested. CLEANING METHODS MIST & SCRUB EXTRACT EXTRACT vitllding_ BUILDING LOCATION 0.0620 0.0620 E 0.0820 Il 0.062 JIM GENERAL FUND HIGH- ORANGE. OW - YELLOW Unit Cost Annual Unit Cost Annual Unit &annual Transfort Trilby Road 1,202 851 852 Mist & Scrub 0 Mist & Scrub 2 62.76 105.52 EXTRACT 12 74.52 894.29 EXTRACT 2 52.76 105.52 EXTRACT 1 52.82 Transfort Cottage Trilby Road 0 0 1073 Mist & Scrub 0 - - Mist & Scrub 2 - - EXTRACT 1 66.53 EXTRACT12 - - EXTRACT - - fRANS1T CENTER 250 Mason 1483 1343 1181 EXTRACT 12 91.95 1,103.35 Mist & Scrub 2 83.27 166.53 EXTRACT 1 637 EXT. SPOTS 12 39.49 473.93 EXTRACT 2 83.27 166.53 EXTRACT 1 i. TRANSIT CENTER S. COLLEGE 1551 1070 284 EXTRACT 12 96.16 1,153.94 Mlst & Scrub 2 66.34 132.68 EXTRACT 1 TOTAL 4,512.48 3,625.51 676.79 73.22 17.61 210.18 105.52 1,052.64 66.53 1,343.11 640.46 1,304.23 4,406.96 u3= • BIDDER QUALIFICATIONS Bidders interested in submitting quotes must meet the following requirements: 1. Must currently be operating as a carpet maintenance business and be established and operating as same for the past five (5) years. Porter Industries has maintained millions of square feet of carpet for over 40 years and has formally operated a commercial carpet -care division since 1998. 2. Technicians to be IICRC Certified (Institute of Inspection, Cleaning, Restoration Certification) in commercial carpet cleaning. Manager must have a minimum of 5 years experience in commercial carpet maintenance and to be IICRC certified in multiple disciplines such as upholstery, stain removal, etc. Luke Speckien, the lead carpet technician for the City of Fort Collins has been an IICRC certified technician for nearly ten years and the carpet division advisor, Ken Sargent, is an IICRC master textile cleaner and senior carpet inspector with over twenty years in the carpet maintenance industry. 3. Must have successfully completed a minimum of 10,000 square feet yearly using the Crystallization/Encapsulation cleaning method (mist and scrub). (May substitute Milicare experience). Porter Industries has maintained at least 50,000 square feet annually of carpet using mist & • scrub methodology in the following accounts: Weld County, City of Loveland, City of Greeley, Harmony Corporate Center, LSI Logic, Swift and Company, Larimer County, etc. 4. Must have successfully completed a minimum of 20,000 square feet of maintenance yearly using a truck mount hot water extractor. Has also completed restorative carpet cleaning. Porter Industries has maintained at least 200,000 square feet annually of carpet using truck - mounted, hot-water extraction in the following accounts: First National Banks, Weld County, City of Loveland, Larimer County, LSI Logic, etc. 5. Must have successfully cleaned upholstered furniture and fabric dividers in a commercial setting. Porter Industries has cleaned furniture and fabric dividers in large commercial settings such as: Intel, First National Bank, City of Loveland, Swift & Company, State Farm Insurance (Regional facility) etc. 6. Must identify jobs where the bidder has used the crystallization/encapsulation method (mist and scrub), where the truck mount hot water extraction technique was used and where bidder has commercially cleaned upholstered furniture. Use exhibit C (included in this Bid Request package) to indicate the job name, address, job site, name and telephone number of person available to be contacted by the City representative • regarding job performance. Please see Exhibit C — Upholstery cleaning has been performed at all sites listed 7. Must provide a list of all the equipment and cleaning chemicals to be used to maintain the carpet as specified. A — Equipment 1) Extractors — a) Chemspec 860 — 800cfm, 14 inches of lift, 250 degrees F at 2.5gpm b) FOX 7000 — 400cfm, 14 inches of lift, 250 degrees at 2.2gpm c) CLE:ANCO — 625cfm 14 inches of lift, 250 degrees at 2.5gpm d) Butler 4.7 — 425cfm, 14 inches of lift, 250 degrees at 2.4gpm 2) Agitation equipment - a) Six (6) GLS 15's b) Two (2) GLS 20's c) One (1) Brush Pro 20 3) Pile Lifter a) One (1) Certified Pile Lifter 4) Vacuums a) Eight (8) Clarke Carpetmaster 212's B - Chemicals / Processes Carpet Cleaning . • Hot-water extraction o Vacuum entire area o Pre -treat all spots using appropriate Whittaker spotter http://www.whittakersystem.com/products/chemistry.htm o Pre -spray area to be cleaned (no more than twenty (20) minutes in advance of extraction using Crystal Extract) http://www.whittakersVstem.com/products/`chemistry.htm o Agitate/pile lift area with GLS-15 (gray —delicate commercial level brush) http://www.wh itta kersto re.com/Qsto re/Qsto re. cei?CM D=011& PRO D=000009 o Extract carpet using appropriate tool for soil level (US Products laminar -flow Evolution wand or Rotovac Powerwand rotary extractor attached to truck -mount) o Use drying methodology appropriate to force moisture levels to normal prior to the resumption of normal work in area • Mist & scrub (Low -moisture encapsulation) o Vacuum, blot or remove excessive materials from affected area o Pre -treat any hydrocarbon -based spots o Pre -spray affected area plus another 25% around each side of the affected area (that can be agitated within five (5) minutes) with properly mixed Crystal Dry CDX-2 (Green Seal Certified) http://www.whittakersystem.com/products/chemistry.htm o Agitate pre -sprayed area with GLS-15 • http://www.whittakerstore.com/`Qstore/Qstore.cgi?CMD=011&PROD=000009 • Absorbent powder o Vacuum, blot or remove excessive materials from affected area o Spread absorbent cleaning powder (HOST— Green Seal Certified) over area to be cleaned (spreading must not occur more than three (3) to four (4) minutes ahead of agitation step) http://www.hostdry.com/in-your-facility/professional-carpet-cleaninp- products o Agitate area with HOST Liberator ExtractorVac as needed to remove spot http://www. hostd ry.com/i n-yo u r-faci I ity/professio na I-ca rpet-clea n i ng-products o Vacuum up all residual absorbent powder with HOST Liberator ExtractorVac Upholstery Cleaning • Hot-water extraction o Vacuum all fabric covered areas of the upholstered item o Pre -treat any hydrocarbon -based spots http://www.whittakersVstem.com/products/chemistry.htm • o Pre -spray fabric areas of the upholstered item (that can be agitated within five (5) minutes) with properly mixed Crystal Dry CDX-2 o http://www.whittakersystem.com/products/`chemistry.htm o Agitate fabric covered areas of the upholstered item using bonnet "mitt' http://interlinksupply.com/index.html?item num=AC93 o Extract fabric areas of upholstered item using hydro -kinetic upholstery tools http://interlinksupply.com/index.html?item num=AW58 and truck -mount or self- contained unit depending on the number of items being cleaned o Hand dry all non -fabric areas of the cleaned items using microfiber towels 0 • 0 Exhibit C - Carpet Maintenance Reference Form The bidder has successfully used the CRYSTALLIZATION/ENCAPSULATION METHOD (MIST AND SCRUB), HOT WATER EXTRACTION METHOD, UPHOLSTERY CLEANING METHODS and MODULAR CARPET ROTATION, in the following carpet maintenance accounts: JOB NAME: City of Loveland - Carpet Maintenance CONTACT NAME: Marc Kapaska TELEPHONE NUMBER: 970-962-2393 TYPE OF CLEANING: Extraction, Mist & Scrub & Absorbent Powder (HOST) JOB NAME: Sierra Properties - Carpet Maintenance JOB SITE: Harmony Corporate Center JOB ADDRESS: 2950 E. Harmony Road, Fort Collins, CO CONTACT NAME: Darrell Jones TELEPHONE NUMBER: 970-217-4113 TYPE OF CLEANING: Extraction & Mist & Scrub JOB NAME: JCPL - Carpet Maintenance JOB SITE: Jefferson County Public Library Facilities JOB ADDRESS: —LU90 W—SAtIt CONTACT NAME: T Ra Vanderheyden TELEPHONE NUMBER: 303-403-5040 TYPE OF CLEANING: Extraction, Mist & Scrub and Absorbent Powder (HOST) JOB NAME: First National Bank - Carpet Maintenance JOB SITE: First National Bank, Colorado Facilities JOB ADDRESS: 205 W. Oak, Fort Collins, CO BID 7444 Carpet Maintenance for Transfort Facilities Page 12 of 49 • CONTACT NAME: TELEPHONE NUMBER: TYPE OF CLEANING: JOB NAME: JOB SITE: JOB ADDRESS: CONTACT NAME: TELEPHONE NUMBER TYPE OF CLEANING: Bill Coleman 970-495-1233 Extraction and Mist & Scrub LSI Logic - Carpet Maintenance LSI Logic - Fort Collins 2001 Danfield Court, Fort Collins. CO Brian Bussell 970-206-5307 Extraction, Mist & Scrub and Absorbent Powder (HOST) Your response to the qualification requirements for your company (page 11) and the requirements for the Manager and Technicians serving this contract are to be submitted along with EXHIBIT B. Signed: Ken Sargent - President / CEO Company name: Pe,--i� f —7 ,-7, Date: Porter Industries November 16, 2012 BID 7444 Carpet Maintenance for Transfort Facilities Page 13 of 49 • • Exhibit D — Bid Sheet Upholstery Cleaning 1. Conference Room Chairs with Cloth Back. Cost to upholstery clean 1 chair $ 6.50 Cost (each) to upholstery clean 5 or more chairs at one time in one building $ 5.50 2. Desk Chair with Vinyl Back. Cost to upholstery clean 1 chair $ 7.50 Cost (each) to upholstery clean 5 or more chairs at one time in one building. $ 6.50 BID 7444 Carpet Maintenance for Transfort Facilities Page 14 of 49