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Home My WebLink AboutMARPLE FLEET LEASING LLC - CONTRACT - BID - 7488 VANGO MINIVANS - LEASINGPROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this V day of May 2013 , by and between THE NORTH FRONT RANGE TRANSPORTATION AND AIR QUALITY PLANNING COUNCIL (the "MPO") and MARPLE FLEET LEASING, LLC. ("Contractor"). In consideration of the mutual covenants and obligationsherein expressed, it is agreed by and between the parties hereto as follows: I. Scope of Work. Contractor shall provide leased vehicles and related work as needed, as described in Exhibit A, Scope of Work. The scope of work to be performed pursuant to this Agreement shall be performed in accordance with Exhibit B, the Bid Proposal submission and accepted and incorporated herein by this reference. 2. Term. This Agreement shall commence upon May 1, 2013-Bid Award and Authorization, and shall continue in full force and effect until August 1, 2013, unless terminated sooner as herein provided. Each Vehicle Lease Agreement, Exhibit A, Exhibit B, Appendix A, and the terms and provisions of this agreement shall constitute a separate and independent lease of the Dodge Grand Caravan Vehicle(s) described including individual vehicle identification numbers, and are referred to as an independent "Lease". Total Cost for each Dodge Grand Caravan vehicle lease per bid requirements is as follows: ➢ Lease Terms Monthly payment schedule for a 3-year term; 100,000 miles $420.00 x 12 monthly payments x 3 years • Total lease term $15,120.00 per vehicle ➢ Purchase Option/Lease Buy Out Amount at the end of lease term 3 year term - $12,601.00 per vehicle 3. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default, and this Agreement may be terminated. 4. Early Termination by MPO. Notwithstanding the time periods contained herein, the MPO may terminate this Agreement at any time for the MPO's convenience or because of the failure of Contractor to fulfill the contract obligations. The MPO shall terminate by providing at least fifteen (15) days prior written notice of termination by delivering to Contractor a notice of termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, Contractor shall immediately discontinue all services affected (unless the notice directs otherwise. If, after termination for failure to fulfill contract obligations, it is determined that Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the MPG. 5. Opportunity to Cure. In the case of a breach or default, the MPO may, in its sole discretion, allow Contractor a period of time in which to cure the defect. In such case, the notice of termination shall state the time period in which cure is permitted and other appropriate conditions. If Contractor fails to remedy to the MPO's satisfaction the breach or default or any of the terms, covenants, or conditions of this Agreement within ten (10) days after receipt by Contractor of written notice from the MPO setting forth the nature of said breach or default, the MPO may terminate the Agreement without any further obligation to Contractor and seek damages, may treat the Agreement as continuing and require specific performance, or may avail itself of any other remedy at law or equity. If the MPO commences legal or equitable actions against Contractor, Contractor shall be liable to the MPG for the MPO's reasonable attorney fees and costs incurred because of the default. Any such termination for default shall not in any way operate to preclude the MPO from also pursuing all available remedies against Contractor and its sureties for said breach or default. 6. Waiver of Remedies for any Breach If the MPO elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this Agreement, such waiver by the MPO shall not limit the MPO's remedies for any succeeding breach of that or of any other term, covenant, or condition of this Agreement. APPENDIX A:49 CFR PART 20- CERTIFICATION 'REGARDING LOBBYING The undersigned Contractor, Marole Fleet Leasing LLC certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for Influencing or attempting to Influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, gram, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress In connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form"LLL, "Disclosure Form to Report Lobbying," In accordance with Its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1119/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L.104.65, to be codified at 2 U.S.C.1601, atseq.)] (3) The undersigned shall require that the language of this certification be included in the award documents for all sub -awards at all fiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification Is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering Into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penally of not less than $10,000 and not more than $100,000 for each such failure. [Note., Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or falls to file or amend a required certification or disclosure form shall be subject to a civil penally of not less than $10,000 and not more than $1D0,000 for each such expenditure orfailure.] The Contractor, Mantle Fleet Leasing LLC , certifies or affirms the truthfulness and accuracy of each statement of Its certification and disclosure, If any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C: A 3801, at seq., apply to this certification and disclosure, if any. Signature of Contractors Authorized Official Ben K. Rosenbloom, CMO Name and Tifie of Contractors Authorized Official 3/25/2013 Date BID 7468 VanGo Minivans - Leasing Page 18 of 27 IN 107 Chrome Data Marpie Fleet Leasing Bon RoianWl m I 203-689-8199 I beoianbbom®marpleMatleasln9.eom Ir1a�G 201] [htlpo dwtl [ii�r.n (RTKN]]) Mtn VJVn [{G - Price Summary M6RV . 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Y--: D MYN/Ym: LOO.000 .,.se�v...CMa ur e.m.wr. m.4..abnw Mq. o-n.n Mrqu..O ryCs.�e�i�e sins.. u wregy�r.au�.�a�..s. swr ra�saM �..rn.a..�.nor�.es••n.s.s..w+w'a s•w �.sM.wan, � 17 APPENDIX A: AFFIDAVIT PURSUANT TO C.R.S. 24-76.5-103 1, swear or affirm under penalty of perjury under the laws of the State of Colorado that (check one): I am a United States citizen, or I am a Permanent Resident of the United States, or I am lawfully present in the United States pursuant to Federal law. I understand that this sworn statement is required by law because I have applied for a public benefit. I understand that state law requires me to provide proof that I am lawfully present in the United States prior to receipt of this public benefit. I further acknowledge that making a false, fictitious, or fraudulent statement or representation in this sworn affidavit is punishable under the criminal laws of Colorado as perjury in the second degree under Colorado Revised Statute 18-8- 503 and it shall constitute a separate criminal offense each time a public benefit is fraudulently received. Signature Date E 7. Indemnification. Contractor shall indemnify, hold harmless and defend the MPO and its representatives, officers, employees, agents, and contractors from and against all liabilities, penalties, costs, losses, damages, expenses, causes of action, claims, demands, or judgments, including, without limitation, reasonable attorney fees, arising from or in any way connected with injury to or the death of any person or physical damage to any property resulting from any act, omission, condition, or other matter related to this Agreement. 8. Insurance. Contractor shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of $1,000,000. 9. Contract Sum. In consideration of the services to be performed pursuant to this Agreement, the MPO agrees to pay Contractor based on Exhibit A, Exhibit B-Bid Proposal, attached hereto and incorporated herein by this reference. Invoices are required, including vehicles delivered with completed MPG delivery inspections, and all supporting legal lease documents. Lease terms shall be for a three-year term per vehicle ordered not to exceed $15,120 per delivered vehicle. Monthly invoices required from Contractor ensuring timely payments within 30 days of receipt of invoice by MPG. 10. Records and Reports. The MPO and Contractor shall maintain all books, records, and other documentation necessary to completely substantiate all costs incurred and billed to the MPO during the term of this Agreement for a -period of no less than three (3) years after the date of final payment, termination or expiration, under the terms of this Agreement, except in the event of litigation or settlement of claims arising from the performance of this Agreement, in which case Contractor agrees to maintain same until the NFRMPO, the Comptroller General, or any of their duly authorized representative, have disposed of all such litigation, appeals, claims, or exceptions related thereto. Reference 49 C.F.R. 18.39(i)(I1). These records shall be made available for inspection and audit to any state or federal authority authorized to inspect such records and copies thereof shall be furnished at the expense of Contractor, if so requested. IL Independent Contractor. The services to be performed by Contractor are those of an independent contractor and not of an employee of the MPO. The MPG shall not be responsible for withholding any portion of Contractor's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 12. Goods and Services. It is understood that the MPO enters into this Agreement based on the special abilities of Contractor and that this Agreement shall be considered as an agreement for goods and services. Accordingly, Contractor shall neither assign any responsibilities nor delegate any duties, nor create any subcontracts arising under this Agreement without the prior written consent of the MPG. 13. Conflict of Interests and Prohibited Interests. The MPG and Contractor represent that neither has any interests and shall not acquire any interests, directly or indirectly, that would conflict in any manner or degree with the performance and services required to be performed under this Agreement. The MPG and Contractor further represent that no member or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefit arising therefrom. In addition no employee, officer, or agent of the MPG shall participate in selection or in the award or administration of this Agreement if a conflict of interest, real or apparent, would be involved. Such conflict would arise when the employee, officer or agent; any member of his immediate family; his or her partner; or an organization which employs, or is about to employ any of the foregoing, has a financial or other interest in the firm selected for award. The MPO's officers, employees, or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties of subagreements. 14. No Waiver. The MPO's acceptance of vehicle delivery hereunder shall not in any way relieve the Contractor of responsibility for the lease agreement provided in ExhibitB, Section 7.3 Lease Terms or warranty coverage provided in Exhibit A, Section 4.0 Vehicle Warranty and Exhibit B, Section 8.0 Vehicle Warranty. The MPO's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the MPG under this Agreement. 15. No Government Obligation to Third Parties. The MPG and Contractor acknowledge and agree that, notwithstanding any concurrence by the federal government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the federal government, the federal government is not a party to this Agreement and shall not be subject to any obligations or liabilities to the MPG, Contractor, or any other party (whether or not a party to this Agreement) pertaining to any matter resulting from this Agreement. 16. Notices. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Contractor: MPG: MARPLE FLEET LEASING, LLC. THE NFRT & AQPC 3015 West Chester Pike Attn: Anne Blair Broomall, PA 19006 419 Canyon Avenue Attn: Mr. Ben Rosenbloom Suite 300 t Fort Collins, CO 80521 17. Binding Effect. This Agreement, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 18. Governing Law. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. 19. Severability. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. _ 20. Prohibition against Employing Illegal Aliens. This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: (a) As of the date of this Agreement I. Contractor does not knowingly employ or contract with an illegal alien; and 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to confirm the employment eligibility of all newly hired employees. (b) Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. ' (c) Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. (d) Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening ofjob applicants while this Agreement is being performed. (e) If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the MPO within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. (0 Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. (g) If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the MPO may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the MPO arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S. (h) The MPO will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the MPO terminates the Agreement for such breach. THE NORTH FRONT RANGE TRANSPORTATION AND AIR QUALITY PLANNING COUNCIL (MPO) Ferri Blackmore, Executive Director Date CONTRACTOR: MARPLE FLEET LEASING, LLC. By: Ben K. Rosenbloom Title: Date: El EXHIBIT A The following employees are authorized to sign delivery documents: ➢ Terri Blackmore or Theresa Fox (Dealer should call 970-221-6859 in advance to assure the presence of authorized personnel.) The word "delivery" encompasses delivery of the actual equipment, as specified, complete with all necessary papers such as Manufacturer's Statement of Origin, application for title, invoice, warranty, and operator's manuals, as applicable. Vehicle Delivery ➢ Delivery of equipment shall be made to the following location: City of Fort Collins Fleet Shop 835 Wood Street Fort Collins, CO Prior to delivering units to Fleet Shop, dealer's representative must stop by the North Front Range MPO office and have delivery documents signed by an authorized NFRMPO employee. North Front Range MPO 419 Canyon Avenue, Suite 300 Fort Collins, CO All equipment must be completely washed and serviced in accordance with standard new equipment "make ready", and the manufacturer's specifications and be ready for delivery in drive away condition that includes a fully fueled vehicle with three (3) sets of keys. A completed delivery inspection form by a MPO authorized representative must be competed at time of delivery for vehicle acceptance. A sixty day (60) day permit is to be included. All units to be new and of the manufacturer's latest model in production at the time of delivery, complete with all standard equipment and options specified herein, unless otherwise agreed upon in writing. Time is of the essence. The NFRMPO shall be kept advised of any anticipated delay in delivery. - 4.0 Warranty The manufacturer shall unconditionally warrant the entire vehicle for a warranty period of specified usage that is currently being offered in open trade for that vehicle at the time of delivery. Additionally, the Vendor shall famish the NFRMPO a fully priced copy (parts and labor) of any warranty or commercial cost repair order which originates in his repair facility, subsequent to delivery, during or after the warranty period. No charge for service calls, travel time, travel expenses, mileage, or per diem will be allowed by the NFRMPO in connection with the performance of any warranty repairs. 5.1 Specifications Equipment bid on this proposal must meet or exceed the following minimum requirements. General: The following specifications describe a 7-passenger mini -van. 2013 or newer Mini -Van equipped as follows: 7-passenger seating: two front bucket seats, second row - seating two adults, third row - seating for three adults. V-6 engine with automatic overdrive transmission • Van must be upgraded as needed to include the following o Cruise control o Tilt wheel o Power windows and locks o Cloth seat trim o Power adjustable driver's seat o Power outside mirrors o Sliding doors on left and right side o Stability control, traction control, and ABS brakes 0 o Front wheel drive o Side curtain air bags \ o Front and rear heat and air conditioning o AM/FM/CDradio o Steel wheels with wheel covers o Three (3) sets of keys for each mini -van o Keyless remote entry o Privacy glass in side, rear quarter and rear door glass o Rear window defroster and rear wiper o Vinyl Floor mats o White exterior o Medium gray or charcoal interior o Backup Camera REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK 7 EXHIBITB 1) ORIGINAL 7488 VANGO MINIVANS - LEASING 7.1 Bid Proposal We hereby enter the following pricing for the NFRMPO's requirements for minivans, per the bid invitation and any referenced specifications. 7.2 Lease Options For planning purposes only, the NFRMPO proposes to lease vans on the fallowing schedule: 1. Average annual lease will range from 5 to 25 vans per year 2.. Pricing schedule should identify any price breaks and frequency 7.3 Lease Terms Provide monthly payment schedule for the following lease term options • 3-Year 100,000 miles monthly payment: $420.00 per vehicle. • 5-Year 1D0,000 miles monthly payment: 6346.00 per vehicle. • 5-Year 150,000 miles monthly payment: 5396.00 tier vehicle. 7.4 Purchase Option/Lease Buy Out Amount at and of lease term •, 3 yearterrn . $12,601.00 per vehicle. • 5 year term - $8,720.00 per vehicle. • 5 year term - $5,097.00 Per vehicle. 7.5 Lease Fees • Excessive Wear. Will vary based on extent of excessive wear. Mileage In excess of lease agreement: $0.16 per excess mile. • Early termination: 50% of remalnlnd lease payments due. • Vehicle surrender. None. Any other fees that may be levied at lease end: None. Provided the current model van remains In production with only minor changes, can you supply vans in the years specified at your offered bid price plus increases due to negotiated changes in equipment and options and price increases limited to the Producers Price Index (PPI) for Light Trucks, lNPS141105, which includes vans? X Yes No BID 7488 VanGo Minivans - Leasing Page 6 of 27 8.0 Vehicle Warranty 3 vrsl36K miles: bumper-to-bumoer warranty. Term: 3 vrs/5 vrs Coverage: 5 vrs1100K miles: full oowertraln warranty. Location wherewarranty repairs can be performed: Any Dodge dealership in the U.S.. Extended Warranty plans: (Bumper -to -bumper) Term: Three years/look miles Price: $2,800,60 per vehicle Term: Five yeaW100K miles Price: $3,150.00 per vehicle Attach information detailing warranty and extended warrarrty plans. Extended warranty pricing will not be used in determining bid award. 9.0 FrelghtTemis FOB destination, freight prepaid. All freight charges must be included in bid pricing. Submitted by: Printed: Ben K. Rosenbloom Company:- Marnle Fleet Leasing LLC Address:... 2016 West Chester Pike. Broomall, PA 19008 Phone: 12031 689-8199 Email: brosenbloomt@marolefleetleasina.com BID 7488 VanGo Minivans - Leasing Page 7 of 27