HomeMy WebLinkAbout129614 PROFESSIONAL DOCUMENT SOLUTIONS INC - PURCHASE ORDER - 9145467Fort Collins
Date: 09/22/2014
PURCHASE ORDER
PO Number Page
9145467 1of2
This number must appear
on all invoices, packing
sli s and labels.
Vendor: 129614 Ship To: ELECTRIC UTILITIES
PROFESSIONAL DOCUMENT SOLUTIONS INC CITY OF FORT COLLINS
4114 TIMBERLINE RD 700 WOOD ST
FORT COLLINS CO 80525 FORT COLLINS CO 80521
Delivery Date: 09/22/2014 Buyer: ED BONNETTE
Note: SCANNER FOR UTILITIES 700 WOOD ST; IS RATED EPEAT SILVER LEVEL.
Line Description Quantity UOM Unit Price Extended
Ordered Price
1 Invoice AR26551 7/22/14
Fujitsu scanner fi-6670
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by Gerry S. Paul
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com
1 LOT LS
5,948.00
Pay terms net 30 days
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Purchase Order Terms and Conditions
Page 2 of 2
I. COMMERCIAL DETAILS.
Tax exemptions. By statute the City of Fort Collin u exempt from sure and local uses. Our Exemption Number a
984W502. Federal Excise Tax Exemption Cerifeae of Registry 84-6000589 is registered with far Collector of
Internal Revenue, Face, Colorado (Ref. Colorado Revised Statutes 1973, Chapter 39-26,114 (a).
Goods Rejected. GOODS REJECTED due no failure to meet sp,i rumors, either what shipped or due to defects of
damage in transit, may be, retuned to you for credit and are not to be replaced except upon receipt of written
instructions from the City of Fan Collins.
Inspection. GOODS are subject to the City of Fan Coliim inspection on arrival.
Final Acceptance. Receipt of the memhandise, sualices or equipment in response to this order can result in
authorized paymem on the pan of the City of For Collins. However, it is to be understood that FINAL
ACCEPTANCE is dependent upon completion of all applicable required inspection procedures.
Freigln Terms. Shipments must be F.O.B., City of Fun Collins, 7W Wood St, Fon Collins, CO 80522, unless
otherwise specified on Nis order. If permission is given to prepay freight and charge separately, the mgiad freight
bill most accomnenv, invoice. Additional chances for tuckine will not be acceped.
Shipment Distance. Where manufacturers have distributing points in various pans a the counity, shipment is
expected from the nearest distribution point to destinasion, and excess freight will be deducted fmm Invoice when
shipments are made from great, distance.
Permits. Seller shall procure or sellers sole cost all necessary permits, tabulates and li,recs required by all
applicable laws, regulations, oolhanar mal roles of the scale, municipality, murder, or political subdivision where
the work h performed, or required by any other duly constituted public ordinary having jurisdiction ova fe work
of vendor. Seller forda agrees to hold the City of Fort Collins harmless from and against all liability and loss
snitred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, roles
easorequiremems.
Audmriration. All ponies to fis comma agree that the "Mari wives are, in fact, bmtu fide and possess full and
complete .,boom m bind said panics.
LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and condition stator
herein set forth and arty supplementary or additional menu and conditions annexed hereto or incemp rated herein by
reference. Any additional or different tenor cad andiliuns proposed by seller are objected to and hereby rejected.
3. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive an Your
promised delivery date as ended. Time is of the essence. Delosay and perfomtame muss be ell red within the rime
sated on the purchase order and the documents attached basic. No am of the Purchasers Including, without
limitasion, acceptance of pmial lam delornes, shall operate in a waiver of his provisin 1. In the event ofany delay,
the Purchaser shall have, in addition to otter legal and equitable remedies, the option of placing this order elsewhere
and holding the Seller liable for damages. However, he Sella shall not be liable for damages as a result of delays
due to causes nor reasmurbly foreseeable which me beyood ids reasonable control and wifom its rash of negligence,
such was of God, aces of civil or military authentims, govemmental pnodries, fires, strikes, cook epidemic, wars or
riots provided fat notice of the condition ,using such delay is given m the Purchaser wifin five (5) days of the
time when the Sella first received knowledge thereof. In Me event of my such delay, the date of delivery shot] be
extended for the period equal to the time actually lost by reason of the delay.
3. WARRANTY.
The Seller warrants fat all goods, articles, metal and wok covered by this order will conform with applicable
drawings, specifications, samples armor other descripfiom given, will be fit for thc purposes intended, and
performed with the highest degree of care and competence in accordance with accepted standards for work of a
similar came. The Seller agrees m hold the purchaser harmless from any loss, damage or expense which the
Purchaser may surfer or incur on account of the Sellers breach of warranty. The Sella shall replace, repair or make
good, without cost o the purchaser, any defects or faults arising within one (1) year or within such longer period of
time u may be, prcanda d by law or by fe terms of any applicable wamany provided by the Sella after din date of
acceptance of the goods fumishll hereunder, (accepume not to be m rawmnobly delayed), resulting from imperltt
or defndmi, work done no mamnels fi.ha by the Sella. AcceDcome mr use of goods, by fe Pmchssa shall cot
ovsticale a waiver of any claim under this wamnry. Except as otherwise provided in this purchase order, the Sellers
liability hereunder simll extend Ira mil droci , noximutely caused by the breach of any of the foregoing warranties
or guarantees, but such liability shall in no even, include lass of mulls, or loss of use. NO IMPLIED WARRANTY
OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4, CHANGES IN LEGAL TERMS.
The Purchaer may make changes m 1ega1 it. by written change moles.
5. CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any changes to the leans, other than legal terms, including additions to or deletions from
the quantities originally ordered in the specifications or drawings, by verbal or written change order. If any such
change a@rtc the amounr due or the time of performer, hereunder, an equitable adjaumat shall he its.
6. TERMINATIONS.
The Purchaser may at any time by women change ordea terminate this ago croom as to any or all families of Me
goads then not shipped, subject to any equitable adjustment between the patties as to any work or raerals Then in
progress provided that the Purchua shall not be liable for any claims for anticipated points on the uncompleted
portion of the goods amVor work, for incidental or consequential damages. and that no such adjustment be made in
favor offe Seller with respec, to any goods which ate Me Sellers saotam stock. No such mrminmion shall relieve
the pmcksom or Ne Seller ofany offe'u obligations asto any grand delivered hereuoler.
]. CLAIMS FOR ADJUSTMENT.
Any claim for adjustment moat be assured within firm (30) days from the date the change or termination is
ordered.
8. COMPLIANCE WITH LAW.
The Seller wamanrs tat all goods sold hereunder shall have been produced, sold, delivered and f fished in strict
compliance wif all applicable laws and regulations to which the goad are subject. The Seller shall a crear and
deliver such documents in may be required to effect or evidence compliance. All laws and regulations merchant to he
narpormed in agreements of this character are hereby incorporated herein by this reference. The Seller agrees in
indemnity and hold fe Purchaser humless from all casts and damages suffered by the Purchaser as a result of fe
Sellers failure m comply with such law.
9. ASSIGNMENT.
Naha party shall assign, aarnRr, m compy Nis order, or any monies due or to become due hereunder without the
prior written consent of the other parry.
10. TITLE.
The Seller warrants full, clear and comeni,ed Lille to its, purchaser far all ryformal, materials, and items throbbed
in Performance of this agreement, free anal clear of my and all lirru, restriction, reservation, sanity interest
encumbrances and claims of others.
11. NONWAVVER.
Failure of the Pmchutt to insist upon strict performance of the terms and conditions hereof, failure or delay to
ecurceirm any rights or remedies provided herein or by law, failure to promptly notify the Sella is the event of a
bench, die zecepum'e of or payment far goods hereunder or approval of fe design, shall aoI releau me Seller of
my of the warranties or obligations of this purchase Omer and shall not be derided a waiver of any right of the
purchaser to insist upon strict performance hereof or any of its rights or remedies as to any such goods, regardless
of when shipped, received or accepted, as to my prior or subsequent default hereunder, Or shall my pmPmned
oral modification or reuissial of this purchase Omer by the Purchaser operate as a waiver of any of the terms
hereof.
12. ASSIGNMENT OF ANTITRUST CLAIMS.
Seller and the Parchua rerognize that in actual economic practice, overcharges resulting fmm antitrust
violations are in fact boom by the Pool Theretofore, for pod cause and as consideration for executing this
purchase order, the Seller hereby assign to the Purchaser any and all claims it may now have or handler
acquired under Extend or sum antitrust laws for such overcharges relating to the particular goods or services
purchased or acquired by the Purchaser pursuant to Nis purchase ender.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
If the Purchaser directs the Sella a correct nonconforming or defective goods by a date to be agreed upon by the
Purchaser and the Seller, and fe Seller Ibercnner indicates its inability or unwillingness to comply, the Purchaser
inay cause the work to he performed by the most expeditious memo available Ira it, and the Seller shall pay all
cots associated with such work.
The Sella shall release the Purchaser and its contractors of any tier from all liability and claims of any nature
resulting fmm the parearance, ofsuch work.
This release shall apply even in the event of fault of negligence of the puny released and shall extend ,o the
directors, officers and employees of such pony.
The Se co moremal abhgations, including warmny, shall not be divided m be reduced in any way, became
such wok is Performed or caused to be performed by the Purchaer,
14. PATENTS.
Whenever the Seller is terminal to use any design, device, material or parties covered by letter, patent, trademark
or copyright the Seller shall indemnify and save harmless the Purchaser from any and all claims for infringement
by town of the use of such patented design, device, material or process in connection with the contract, and
shall indemnify the Purchaser for any cost, expense or damage which it may be oblig,l to Pay by reason of such
infringement M any time during the prmecution or after fe completion of the wok. In cue said equipment, or
any pan fermf or the intended rue of the goods, is in such suit held to creation, infringement and the use of
said equipment or pan is enjoined, the Seller shall, at its own expense and at its option, either procure for the
Purchaser the right to continue using said equipment or parts, replace the same with tool ntidly equal but
ouninfdnging uquipmml, of modify it so it becomes moninfnnging.
15. INSOLVENCY.
If the Seller shall become insolvent or bankrupt, make an assigmnent for the benefit of credimrs, appoim a
factor, or action, for any of the Sellers property or bnsiness, fis order may forthwith he canceled by the
Purchase, without liability.
16. GOVERNING LAW.
The definifica s criminal used or fe interyremtion off, agreement and me rights of all parties hereunder shall be
construed under and governed by Ne laws of the Sure ofCalorado, USA.
The following Additional Conditions apply only in cases where the Sella is to perform wok hereunder,
including the services of'Shcers Represematve(s), on the premises ofothers.
17. SELLERS RESPONSIBILITY.
The Sella shall tarty on said weak at Sellers own ask omit the same u fully completM and accepted, add shall.
in rase of any acciden, damwfion or injury an Be wok .Nor mmenals befot Seners final complexion and
acceptance, complete fc wok at Sellers own expessc end fo fe satisfaction offe Purehuer. When materals
and equipment are famished by others for installation or erection by the Sella, the Seller shall receive, unload,
store and handle same at the site and become responsible therefor as though such matmals and/or cq.ipmart
were being famished by the Seller under the Mda.
18. INSURANCE.
The Seller shall, at his own expense, provide for me pfareal of workers compensation, including acuummial
disease Former-, to in employees employM on or in connection wif the walk covered by this pmrchase omit.
mal to their damuslam in accordance with the laws of the sure in which the work is to be done. The Sella
shall also carry comprehensive general liability including, but not limited to, contreclu it and automobile public
liability insurance with bodily injury and dcom limits of m leant $300,000 Ibr any one person, $500,000 fur any
e accident and properry dma%e limit per accident of 5400,000. The Seller shall likewise require his
contractors, if any, to provide for such compensation and imumnce. Before any of the Sellers or his contractors
employees shall do any work upon its, premises of others, the Seller shall famish fe Purchaser with a certificate
that such compensalion and insurance have been provided. Such cautious, shall specify Me date when such
compensation and insurance have been provided. Such certificates shall specify the date when such compensation
and insurance expires. The Seller agrees that such compensation and insurance shall be maintained until after the
entire work is completed and accepted.
19. PROTECTION AGAINSTACCIDENTS AND DAMAGES.
The Seller hereby sssumcs fe wire responsibility and liability for any and till damage, loss or injury ofany kind
r nature whatsoever W persons or property caused by or resulting from fle, execution offe work provided for in
this purchase order or in connection herewith. The Seller will indemnify and hold harmless the Purehaser and any
r all of the Purchasers officer, agents and employees Jr.. and against any and all claims, losses, damages,
charges or expenses, whether direct or indirect, and whether an persons car property so which the Purchaser may
be pm or subject by no wn of any ark action, neglect, omission or detain, on me pan of the Seller, any of his
contractors, or my of the Sellers or commaors officers, agents or employees. In cue any suit or other
,amedings shall be brought against Be Purchaer, or its officers, agents or employees at any time on account or
by reason of any act, action, neglect, omission or default of the Sella of my of his contractors or any of its or
their officers, agents or employees as aforesaid, the Sella hereby agrees to assume the defense thereof and to
defend the some at the Sellers an express, W pay any and at l casts, charges, attorneys fees and other expenses,
any and all judgments that may be incurred by or obtained against me Purchasr or any of its or their officers,
agents or employees in such suits or other pr veedwgs, and in case judgment or other lien be placed upon or
Obtained against the property offe Purchaser, or said parties in or as a result ofsuch suits or other proceedings,
file Sella will at once cause the same to be dissolved and discharges] by giving bond or otherwise. The Sella and
his commemor shall take all safety precautions, famish and install all guard n,asary for the prevention of
accidents, comply with all laws and regulations with regard to safety including, but without limitation, the
Occupational Safety and Healed Act of 1970 and all miss and regulations issued pursuant thereto.
Revised 07,2014