HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9145026Farnsworth
GROUP
August 20, 2014
Mr. Tom Leeson
City of Fort Collins
300 Laporte Avenue
Fort Collins, CO 80521
Subject: PROPOSAL FOR LEED® CONSULTING SERVICES
Dear Mr. Leeson:
Farnsworth Group is pleased to present our proposal for LEED® Consulting Services for the
new Foothills Activity Center building at Foothills Mall. We are very excited about this
opportunity and look forward to working with the team.
PROJECT DESCRIPTION
Farnsworth Group proposes to provide LEED® Consulting Services, including LEED®certification
coordination. The project will consist of an approximately 24,659 square feet of fitness activity
area. .
Farnsworth Group understands you would like assistance certifying the Foothills Activity Center
(FAC) building at Foothills Mall under the U.S. Green Building Council's LEED02009 Guideline
for Commercial Interiors. We have assumed about 12 months for the pro duration. For the
purposes'of this proposal, we have assumed the goal is to achieve LEED Gold Certification.
PROJECT CONTACT INFORMATION
Farnsworth Group's primary points of contact on this project will be:
PROJECT MANAGER
Steve Lynch, P.E. LEED BD+C
LEED CONSULTING MANAGER
Brian Davie, AIA LEED AP
1612 Specht Point Rd, Ste. 105, Fort Collins CO 80525 P 970.484.7477 F 970.484.7488 www.f-w.com
SCHEDULE
Farnsworth Group is prepared to begin work immediately upon receipt of a signed copy of this
agreement. If protracted delays of longer than ninety (90) days occur beyond Farnsworth's
control, we reserve the right to negotiate an equitable adjustment in compensation required for
start-up, accounting and management expenses.
Proposal is valid for 30 days upon date of issue.
DISCLAIMER
Farnsworth Group cannot guarantee the LEED® certification of this facility or any other for which
we provide LEED®navigation or energy modeling services. LEED®certification and the number
of points awarded for energy efficiency are solely the responsibility of the U.S. Green Building
Council.
Furthermore, Farnsworth Group does not recommend that the results from LEED®Compliance
energy models be used for budgeting of energy costs. The technique outlined in ASHRAE 90.1
as well as the specific requirements for the models to meet LEED®criteria have limitations.
Though the energy modeler makes every effort to model the energy usages as closely as
possible, even the best assumption will lead to predictions that differ from actual usage.
Farnsworth Group will not be held responsible for erroneous budgets developed from the results
of LEED®Compliant energy models.
Thank you again for this opportunity to be of service to you. If you have any questions about
the proposal please call me at (970) 484-7477.
Sincerely,
FARNSWORTH GROUP, INC
Steve Lynch, PE LEED®AP BD+C
Project Manager
Attachments (4):
A: FGI General Conditions
B: SOW LEED®Consulting
C: SOW Energy Modeling (Optional)
D: FGI 2014 Rate Schedule
FAC Building - LEED® Consulting 5 Farnsworth Group, Inc.
Proposal for LEED® Consulting Services
Farnsworth
GROUP
Schedule of Charges -January 1, 2014
Professional Staff — Commissioning / Sustainability Services
Per Hour
Commissioning Specialist I/Sustainability Specialist I...................................................................................
$ 99.00
Commissioning Specialist II/Sustainability Specialist II.................................................................................
$ 110.00
Commissioning Specialist III/Sustainability Specialist III...............................................................................
$ 117.00
Senior Commissioning Specialist/Senior Sustainability Specialist................................................................
$ 123.00
Commissioning Project Manager/Sustainability Project Manager.................................................................
$ 136.00
Commissioning Manager/Sustainability Manager.........................................................................................
$ 152.00
Senior Commissioning Manager/Senior Sustainability Manager..................................................................
$ 169.00
Principal.........................................................................................................................................................
$ 192.00
Technical Staff — Commissioning/Sustainability Services
AdministrativeSupport ...................................................................................................................................$ 65,00
Commissioning Technician I/Sustainability Technician I.............................................................................. $ 95.00
Commissioning Technician II/Sustainability Technician II............................................................................. $ 119.00
Commissioning Technician III/Sustainability Technician III........................................................................... $ 123.00
Commissioning Technical Manager/Sustainability Technical Manager........................................................$ 131.00
Senior Commissioning Technical Manager/Senior Sustainability Technical Manager ................................. $ 149.00
Miscellaneous — Commissioning/Sustainability Services
Overtime Requested by Client.................................................................................................................... Negotiated
ExpertTestimony...................................................... .......... :.................................................................. 2 x billing rate
Perdiem ..................... ............................................................................................................ .................... $44.00/day
FieldVehicle................................................................................................................................................. $12.00/hr
Automobile(per mile)..................................................................................................................................... $ 0.59
Subcontractors & Reimbursable Expenses Related to Project*............................................................... Cost + 10%
* Includes the actual cost of subcontractors, blueprints, supplies, toll charges, testing services, personnel subsistence,
and other costs directly incidental to the performance of the above services.
CHARGES EFFECTIVE UNTIL JANUARY 1, 2015 UNLESS NOTIFIED
ENGINEERS I ARCHITECTS I SURVEYORS I SCIENTISTS
PROFESSIONAL FEES
Based on previous project experience and anticipated work effort, Farnsworth Group
proposes to complete the work as outlined in Attachment B: Scope of LEED®Consulting
Services for the lump sum fee identified below:
LEED® CONSULTING SERVICES
LEED®Certification Consulting - $ 23,000
USGBC Fees (Registration + Application) - $ 3,400
Reimbursable Expenses $ 500
Subtotal LEED® Consulting $ 26,900
TOTAL BASE FEE
OPTIONAL ENERGY MODELING SERVICES
Energy Modeling -
$ 13,500
Reimbursable expenses including items such as printing costs, reproduction, mileage,
etc. are included in the above fee.
'LEED® Registration & Application Fees have been included in the above fee at no
mark-up.
ADDITIONAL SERVICES
The following services are not included in the fees for this proposal, but may be relevant to
the project and can be provided at your request for an additional fee.
1. Modeling different systems for comparison of life cycle costs and energy cost savings
2. Modeling building for the purpose of estimating utility costs
3. Daylighting application simulations
4. Submitting Credit Interpretation Requests
5. Submitting LEED®Application appeals
FAC Building — LEED® Consulting 2 Farnsworth Group, Inc.
Proposal for LEED® Consulting Services
PROFESSIONAL FEES
Based on previous project experience and anticipated work effort, Farnsworth Group
proposes to complete the work as outlined in Attachment B: Scope of LEED®Consulting
Services for the lump sum fee identified below:
LEED® CONSULTING SERVICES
LEED®Certification Consulting - $ 23,000
USGBC Fees (Registration + Application) - $ 3,400
Reimbursable Expenses $ 500
Subtotal LEED® Consulting $ 26,900
TOTAL BASE FEE
OPTIONAL ENERGY MODELING SERVICES
Energy Modeling -
$ 13,500
Reimbursable expenses including items such as printing costs, reproduction, mileage,
etc. are included in the above fee.
*LEED® Registration & Application Fees have been included in the above fee at no
mark-up.
ADDITIONAL SERVICES
The following services are not included in the fees for this proposal, but may be relevant to
the project and can be provided at your request for an additional fee.
1. Modeling different systems for comparison of life cycle costs and energy cost savings
2. Modeling building for the purpose of estimating utility costs
3. Daylighting application simulations
4. Submitting Credit Interpretation Requests
5. Submitting LEED®Application appeals
FAC Building - LEED® Consulting 2 Farnsworth Group, Inc.
Proposal for LEED® Consulting Services
RESPONSIBILITIES OF OTHERS
The following services are required to be provided by you in order to allow Farnsworth Group
to complete the scope of services outlined in Attachment B: Scope of LEED®Consulting
Services:
LEED®CONSULTING SERVICES
• CM/General Contractor Responsibilities:
1. Provide the LEED®documentation and submittal information required to
demonstrate compliance with all credits designated as their responsibility.
2. Complete LEED®Online letter templates as assigned.
3. Designate a single individual to be responsible for coordinating quality control
and assurance activities with Owner and LEED® Consultant.
4. Provide the documentation, coordination drawings, and submittal information
required.
• A/E Responsibilities
1. Provide all drawings and specifications for review in Adobe PDF or equivalent
format.
2. Provide timely responses to design review comments.
3. Incorporate sustainable design specification into contract documents.
4. Provide the submittal information required.
5. Provide the LEEDOdocumentation'and submittal information required to
demonstrate compliance with all credits designated as their responsibility.
6. Complete LEED®Online letter templates as assigned.
7. Provide all'BoD documentation for review and comment.
• Owner Responsibilities
1. Actively participate in the LEED®Consulting processes.
2. Provide Owner's Project Requirements and any available additional information
regarding design intent.
3. Provide the LEED®documentation and submittal information required to
demonstrate compliance with all credits designated as their responsibility.
4. Complete LEED®Online letter templates as assigned.
FAC Building — LEED® Consulting 3 Farnsworth Group, Inc.
Proposal for LEED® Consulting Services
LEED® COMPLIANCE ENERGY MODELING SERVICES (OPTIONAL)
• A/E / Owner's Representative Responsibilities
1. Provide energy modeler with required site, architectural, and systems drawings in
AutoCAD or equivalent convertible format.
2. Provide energy modeler with required information not available from design
documents in a timely manner. Provide documents in Adobe PDF format and
drawings in AutoCAD or equivalent convertible format.
3. Inform energy modeler of any major changes to design in a timely manner.
Provide changes in either Adobe PDF or AutoCAD format.
FAC Building - LEED® Consulting 4 Farnsworth Group, Inc.
Proposal for LEED® Consulting Services
Farnsworth
GROUP
ATTACHMENT B: SCOPE OF LEED® CONSULTING SERVICES
For this proposal Farnsworth Group's fees are based on the following items:
LEED® CONSULTING SERVICES
• LEED® Process Management
1. Design Phase
a. Register project with USGBC LEED® 2009 ID+C certification and pay
application fees at time of completion of design and construction
applications.
b. Review design documents and Basis of Design to assure LEED®
prerequisites, credits and sustainable features targeted are incorporated.
Provide recommendations to Owner/Architect/ Engineer to improve the
sustainability of the facility.
c. Review/verify specifications sections to ensure sound environmental
quality, including sections LEED® Requirements, Construction Waste
Management, Construction IAQ Management.
d. Perform gap analysis of drawings and specifications sections required to
achieve prerequisites and credits identified in LEED® 2009 ID+C Action
Matrix.
e. Review 90-95% construction documents to verify comments from
previous reviews have been incorporated and the project requirements
are clearly communicated. Attend design review meeting.
f. Participate in the design review meetings during the design phase. For
the purpose of this proposal, we have assumed four (4) meetings in Fort
Collins, Colorado.
g. Track LEED® scorecards and provide periodic updates to team. Update
scorecards following each design review.
h. Manage and maintain LEED® Online website for project, assigning tasks
and responsibilities to correct team members and providing guidance on
the supporting documentation required. Provide workshop explaining
how LEED® Online templates work.
i. Provide documentation and completed letter template for LEED®
Accredited Professional.
j. Compile required documentation for each design phase prerequisite and
credit developed by Owner, Architect/Engineer and contractor for design
phase credits. Provide QAQC review and comments prior to submission
to USGBC for application.
k. Submit Design Application to USGBC for review and approval of
submitting credits.
FAC Building - LEED® Consulting 1 Farnsworth Group, Inc.
Scope for LEED® Consulting Services
I. Distribute USGBC feedback and coordinate additional information
requested through USGBC review (i.e. credits under question or audited).
Coordinate with team to provide requested information.
m. Serve as the Point -of -Contact for USGBC. Coordinate and manage all
correspondence with USGBC regarding application and supporting
documentation.
2. Construction Phase
a. Attend pre -construction meeting and present LEED® responsibilities of the
construction team.
b. Verify LEED® compliance throughout construction phase, including
Construction Indoor Air Quality and Waste Management. Review project
submittals concurrently with design team to verify correct/necessary
LEED® documentation has been included.
c. Review LEED®progress reports as submitted by Contractor concurrent
with pay applications.
d. Compile required documentation for each construction phase prerequisite
and credit developed by Owner, Architect/Engineer and Contractor for
construction phase credits. Provide QAQC review and comments prior to
submission to USGBC for application.
e. Submit Construction Application to USGBC for review and approval of
submitting credits.
f. Distribute USGBC feedback and coordinate additional information
requested through USGBC review (i.e. credits under question or audited).
Coordinate with team to provide requested information.
g. Serve as,the Point -of -Contact for USGBC. Coordinate and manage all
correspondence with USGBC regarding application and supporting
documentation.
h. Assist Owner in processing acceptance form for the building upon LEED®
certification award.
i. To minimize greenhouse gases associated with travel, a total of 6 on -site
meetings have been included for the construction phase. Additional
meetings will be conducted via teleconferencing.
FAC Building — LEED® Consulting 2 Farnsworth Group, Inc.
Scope for LEED® Consulting Services
Farnsworth
1 GROUP
ATTACHMENT C: OPTIONAL - SCOPE OF LEED® COMPLIANCE ENERGY MODELING SERVICES
LEED®COMPLIANCE ENERGY MODELING SERVICES
We have outlined an optional scope of services for Energy Modeling as follows below. The
scope of services and prices are based on the known information of the project. Energy
modeling prices for LEED® Cl EA Prerequisite 2 and EA Credit 1.3 include the creation of both
the proposed design model and the LEED®baseline model. The LEED®baseline model is
developed per ASHRAE 90.1-2007. The prices also include two reports containing the results
and predicted EAc1.3 points. Energy modeling does not begin until all necessary energy
modeling parameters have been assembled.
• Scope of Modeling Services
1. Modeler shall assemble all necessary information required for model from
Owner, Design Team and issued design drawings. Questionnaires may be given
to the design team to fill out to facilitate the modeler in gathering information.
2. Modeler shall implement most accurate weather profiles available; downloading
existing weather files or creating new ones from historical data.
3. Modeler shall create building shell and orient to reflect location and existing
terrain based on available or provided information.
4. Modeler shall implement realistic 24 hour, yearly usage profiles for all equipment,
plug loads, people, controls and other parameters based on available or provided
information.
5. Modeler shall implement lighting design based on available or provided
information.
6. Modeler shall create as -designed mechanical and plumbing systems using
realistic operating parameters.
7. Modeler shall create and implement equipment, plug loads, people, lighting, and
mechanical and plumbing systems, based on the Energy Modeling Guidelines
demonstrated in the LEED® 2009 ID & C Reference Guide.
8. Modeler shall implement actual rate structures from available utilities data.
9. Modeler shall calibrate the model based on benchmark data for comparable
buildings.
10. Modeler shall implement energy usage/savings from on -site renewable energy
sources.
FAC Building - LEED® Consulting 3 Farnsworth Group, Inc.
Optional - Scope of LEED® Compliance Energy Modeling Services
• Baseline Building Energy Model
1. Modeler shall develop LEED® Compliant baseline energy model based upon
Appendix G of ASHRAE Standard 90.1-2007 including changes to envelope,
lighting and mechanical systems.
2. Modeler shall perform four separate simulations of the baseline model for each
900 rotation of the orientation based on LEED® requirements.
3. Modeler shall calculate baseline energy consumption and cost based on an
average of the four simulations.
• LEED® Submission
1. Modeler shall perform final energy model simulations based on final
modifications to the models or slight changes to the design.
2. Modeler shall document energy model results in LEED® Online Template and
provide all necessary supporting documents for submission to the USGBC.
3. Modeler shall address any questions subsequent from the USGBC review and
resubmit energy model results as needed.
FAC Building - LEED® Consulting 4 Farnsworth Group, Inc.
Optional - Scope of LEED® Compliance Energy Modeling Services