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Home My WebLink AboutRESPONSE - BID - 7476 UTILITY BILL PRINTING ENVELOPES PERSONALIZATION & MAILING SERVICES (4)BID FORM 7476 UTILITY BILL PRINTING, ENVELOPES, IMAGING, AND MAILING SERVICES (See "Scope of Services" for details and approximate quantities.) PRICE PRE-PRINTED UTILITY BILL FORM: Leo i c.t OQ46o1; 99 (FSC Certified Stock, 0% post -consumer recycled content) /M PRE-PRINTED UTILITY BILL FORM- (FSC Certified Stock, minimum of 30% D0st-consumer recycled content elemental chlorine -free (ECF). -tQy $ 30- /M Meet or exceed the above specifications without exception. YES ✓ NO Will City representative(s) be allowed to inspect your facility, if requested? YES ✓ NO ENTERED BY /' e � FIRM NAME: k510.� `nnop��5 _-I.-�<_ (Are you a rporati Partnership, DBA, LLC, or PC?) SIGNATURE: PR E: 0"11- TZe.1 y TITLE: c11_-,..,�-s— ADDRESS -92; LatO�o S.,-3 �n l_OJst_Vb--%7 Co 3oS3� PHONE:4:R"10 FAX: BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 4 of 24 MAILING SERVICES General Requirements: The City of Fort Collins (City) requires regular and periodic mailing services for Utilities mail pieces. Courier services are also required for pick-up and delivery of components for Utility j� mailings at the Utilities Customer Service facility located at 117 N. Mason Street, Fort Collins, T CO 80524. Same -day service is required for Utility mailings. Any additional mailing services required will be at the discretion of the responsible City department. Service Provider to supply all labor, equipment and facilities necessary to perform required services. The City bar codes the zip code on utility bills. Approximately 85-90% of the utility bills qualify for the carrier route postage discount under the U S Postal Rate Reclassification effective July 1, 1996. The majority of the utility bills are printed in carrier route sequence. In order for the City to achieve the maximum postage discount available, it is crucial that the Service Provider maintain the bills in this sequence during folding, inserting and sorting operations. The Service Provider will be responsible for the preparation of all documentation required by the Postal Service to obtain the carrier route discount at the time the City utility bills are presented for mailing and providing City with copy of documentation. Utility Bills and Delinquency Notices will have the City's mailing permit printed on the envelope. Co -mingling of mail with other firm's mail may be considered if is determined to be in the best interest of the City. Otherwise, the City's mail imprint is to be used. Mail that fails to qualify for carrier route rates must be submitted as a separate mailing or co -mingled for 1st class automation rates. Sorting may be necessary on occasion. The Utility Bills, Delinquency Notices, and Letters will be picked up by the vendor on a scheduled day. Same -day mailing service is required for Utility mailings. If due to an extenuating circumstance this is not possible, the vendor may be allowed to deliver mail to the post office by noon the day following pick-up. In such cases, prior approval must be obtained from the City representative. Envelopes will be supplied by the City. The Service Provider will be responsible for picking up the envelopes for both Owner Notification and New Customer Letters at appropriate City office. Service Provider must coordinate pick-up with City representative. Envelopes for Utility Bills, Delinquency Notices, Final Utility Bills, and Electronic Fund Transfer Confirmations will be dropped shipped from supplier. Service Provider must be able to manipulate palletized supplies, warehouse up to twelve (12) pallets at all times (for regular Utility mailings only), maintain inventory and advise City representative when to re -order. One (1) pickup per day at Utilities Customer Service facility located at 117 N Mason Street in Fort Collins and deliver to the mail services processing center currently located in Loveland, CO. Specific Requirements - Regular and Periodic Utility Mailings: 1) Utility Bills: Average number per month is 53,000 Each piece consists of (1) 8-1/2"x11" bill, inserts (average 2 per month), (1) #9 return envelope and (1) #10 mailing envelope. Pick up materials at the Utilities Customer Service facility located at 117 N. Mason Street, Fort Collins, CO 80524. Bills require folding. Additional inserts usually are pre -folded. Place bill, inserts, and #9 return envelope in the #10 mailing envelope. Envelope is sealed. Bundle, prepare for carrier route discount, mails on City's postage permit #1, complete the appropriate paperwork, and deliver to post office. Bills must be kept in exact order throughout the process. Provide City with copy of paperwork from Postal Service. BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 5 of 24 2) Electronic Fund Transfer Confirmation: Average number per month is 6,000. Each piece is same as Utility Bill except without #9 return envelope. Pick up materials at the Utilities Customer Service facility located at 117 N. Mason Street, Fort Collins, CO 80524. Process the same as Utility Bills except without #9 return envelope. Bundle, presort to qualify for automated 3 digit rate, complete appropriate paperwork and deliver to post office. 3) Delinquency Notices (Pink): Average number per month is 5,000. Each piece consists of (1) 8-1/2"x11" notice and (1) #10 mailing envelope. Pick up materials at the Utilities Customer Service facility located at 117 N. Mason Street, Fort Collins, CO 80524. Fold notices. Insert notice into #10 mailing envelope. Seal envelope. Bundle, prepare for 1st class automation discount, complete appropriate paperwork and deliver to post office. 4) Final Utility Bills: Average number per month is 1,500. Each piece consists of (1) 8-1/2"x11" notice, (1) #9 return envelope and (1) #10 mailing envelope. Pick up materials at the Utilities Customer Service facility located at 117 N. Mason Street, Fort Collins, CO 80524. Fold bill. Insert bill and #9 return envelope into #10 mailing envelope. Seal envelope. Bundle, presort to qualify for automated 3 digit rate, complete appropriate paperwork and deliver to post office. 5) Owner Notification Letter: Average number per month is 2,000. Each piece consists of one (1) 8-1/2"x11" personalized letter and (1) #10 window mailing envelope. Pick up materials at the Utilities Customer Service facility located at 117 N. Mason Street, Fort Collins, CO 80524.Fold letter and insert into #10 mailing envelope. Bundle, presort to qualify for automated 3 digit rate, complete appropriate paperwork and deliver to post office. 6) New Customer Letter: Approximately number per year: 25,000 Mailing of a letter and utility rate brochure throughout the year. Each piece consists of (1) 8- 1/2"x11" personalized letter, (1) pre -folded utility rate insert, and (1) #10 window mailing envelope. Pick up materials at City Utility Billing office. Fold letter, insert letter and brochure into envelope, seal. Bundle, prepare for 1st class automation discount, complete appropriate paperwork and deliver to post office. 7) Courier Services: For pick-up and delivery of components for above Utility mailings as required. All bills, notices, and letters are printed at Utilities Customer Service facility located at 117 N. Mason Street, Fort Collins, CO 80524. One (1) pick-up per day to deliver to the processing center. Possible Additional Mailing Services: 1) Miscellaneous Utility and other City Department Mailings: Self -mailing brochures, letter cards, and letters at department's discretion. BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 6 of 24 The City of Fort Collins (City) is seeking bids from qualified firms to provide printed envelopes for regular and periodic mailings for Utilities Customer Service. Additional printed envelopes may be required for miscellaneous Utilities and other City department mailings. Envelope samples available upon request. Envelope Specifications: General: • Envelopes are to be #24 white wove, non -recycled (except as noted). • All envelopes are to have re-moistenable seal gum on flap. • All printing will be one (1) color -black, flexographic. • Inks: Use soy or vegetable -based with low Volatile Organic Compounds (VOC) of less than 3% • Envelopes must be open side, side seam (OSSS) construction. • For mechanical insertion. • Must be compatible with automated inserting equipment at City's Mailing Services provider. Must indicate if items bid meet or exceed the above specifications without exception. Submit separate bid on the Bid Form provided if able to quote job using a similar or equivalent recycled paper stock that is minimum of 30% post -consumer recycled content, elemental chlorine -free (ECF). For Utilities Customer Service: 1) #9 Return Special Window Envelope: > Used for Utility Bill payments. Open side, side seam (OSSS) construction, glassine window, window placement 4 11/16" from left, 1" from bottom. Window size is 3" x 1 '/2". Bar coding underneath window. Return address in top left-hand corner on front; "Place Postage stamp here" in top right-hand corner. City of Fort Collins Utilities logo printed on back flap, "Important" message printed on back panel. Printed on both front and back panels. 2) #10 Presorted Return Service Envelopes: > Used for Final Utility Bills Open side, side seam (OSSS) construction, glassine window, window placement 4 11/16" from left, 1" from bottom. Window size is 3" x 1 ''/2". Bar coding underneath window. Return address in top left-hand comer on front; presorted information in top right-hand corner on front side. City of Fort Collins Utilities logo printed on back flap. Printed on both front and back panels. BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 9 of 24 3) #10 Regular Return Service Envelopes: > Used for Electronic Fund Transfer Confirmation, Owner Notification Letter, New Customer Letter, and Special Letter Mailings. Same construction as #10 Presorted Return Envelope; except no presorted information. Printed on front panel only. ORDER QUANTITIES (ESTIMATED ANNUAL): Utilities #9 Return Envelope w/ Custom Window: 450,000 Utilities #10 Bill Envelope w/ Indecia and Custom Window: 500,000 Utilities #10 Bill Envelope w/o Indecia and w/ Custom Window: 200,000 Miscellaneous Requirements: All prices are to be quoted as delivered to City's mailing services provider currently located in Loveland, CO 80538. The Bid award is based on selected vendor producing the entire quantity of each individual envelope; delivering the first half of the order to City's mailing services provider as directed, and storing the second half of the order for delivery as needed. City's mailing services provider does not currently have the capability to store the entire run of each envelope type. However, the City reserves the right to negotiate a reduced price, should City's mailing services provider develop the capability to store the entire run of each envelope type. Vendor will make themselves available to help trouble -shoot any processing problems that may arise in the processing of envelopes supplied to the City of Fort Collins. Vendor will also lend their expertise to the resolution of any problems involving the processing of envelopes supplied by the U.S. Postal Service, on behalf of the City of Fort Collins. All envelopes are to have permanent adhesive on flaps that will stay together as envelopes are processed in automated inserting equipment. BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 10 of 24 IMAGING -ADDING VARIABLE DATA TO PRE-PRINTED UTILITY BILL FORM NOTE: Service required for Pre -Printed Utility Bill Forms only. Specifications and Requirements Vendor shall demonstrate the ability to meet the following requirements Variable data is added to pre-printed bill forms at vendor's facility. ➢ Variable data information on one side only - black ink. ➢ There are 5-7 areas of variable data (several lines of type in each area. > Variable data printing on 8.5x11, pre-prints (60# opaque offset), pre-prints have a perf. 3.25" from bottom - running the 8.5" direction for tear off. Accept and receive files through an electronic method. Receive daily electronic file City of Fort Collins Utilities, in necessary format, consisting of 3,000- 7,000 records. File is provided 3-4 times per week by 10:00 a.m.; may fluctuate due to City holidays. Approximately fifteen (15) billing cycles per month. Sort data as needed, print variable data onto utility bill form, fold utility statements; insert utility statements into #10 window envelopes along with a #9 return envelope, and 1-2 inserts. Print, fold, stuff and mail on the same day electronic file received. Analyze and recommend the most effective and cost efficient method for mailing all forms, including postage. Apply postage and provide Utilities monthly itemized statements for actual postage used. Provide electronic confirmation of files received, processed and mailed. Pre-printed bill forms delivered three (3) times per year. Quantity of 220,000 each. Average number of pre-printed bill forms to be processed per week is 15,000. Pre -Printed Form and Envelopes to be delivered to and stored at vendor's facility. Pre-printed bill forms delivered three (3) times per year. Quantity of 222,000 each. Service Provider must implement reasonable policies and procedures to detect, prevent and mitigate the risk of identity theft in compliance with the Identity Theft Red Flags Rules found at 16 Code of Federal Regulations part 681. Further, Service Provider must take appropriate steps to mitigate identity theft if it occurs with one or more of the City's covered accounts. BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 12 of 24 Jim Brouillard From: DAVID CAREY Sent: Friday, March 15, 2013 11:09 AM Subject: Bid Amendment Notification - Bid # 7476, UTILITY BILL FORM PRINTING, ENVELOPES, IMAGING, AND MAILING SERVICES S A formal bid/proposal addendum notification has been sent to you by CITY OF FORT COLLINS. To see the addendum online, you need your company's user name and login ID. Go to the CITY OF FORT COLLINS site. Enter your login and password information to sign into the system. Once logged in, open formal bids/proposals are listed in the Open Bids section of the home page. All formal bids/proposals can be accessed by clicking on Bids, then Open Bids. The information from the request is below: Buyer Name: DAVID CAREY Buyer Phone: (970)416-2191 Buyer Email: DCAREY @FCGOV.COM Bid Number: 7476 Description: UTILITY BILL FORM PRINTING, ENVELOPES, IMAGING, AND MAILING SERVICES S Opening Date/Time: 03121/2013 Bid Addendum NumberA Addendum Description: Addendum No. 1 to Bid# 7476-Questions Submitted and Answers. Thank you for your participation. Jim Brouillard From: DAVID CAREY Sent: Friday, March 15, 2013 3:47 PM Subject: Bid Amendment Notification - Bid # 7476, UTILITY BILL FORM PRINTING, ENVELOPES, IMAGING, AND MAILING SERVICES S A formal bid/proposal addendum notification has been sent to you by CITY OF FORT COLLINS. To see the addendum online, you need your company's user name and login ID. Go to the CITY OF FORT COLLINS site. Enter your login and password information to sign into the system. Once logged in, open formal bids/proposals are listed in the Open Bids section of the home page. All formal bids/proposals can be accessed by clicking on Bids, then Open Bids. The information from the request is below: Buyer Name: DAVID CAREY Buyer Phone: (970)416-2191 Buyer Email: DCAREY cr.FCGOV.COM Bid Number: 7476 Description: UTILITY BILL FORM PRINTING, ENVELOPES, IMAGING, AND MAILING SERVICES S Opening_Date/Time: 03/21 /2013 Bid Rddendum:BTmnber2- Addendum Description: Addendum No. 2 for Bid# 7476-Envelope Specification Corrections Thank you for your participation. r vision G RA PHI CS INC nsiongraphlcs-Inc.com 5610 BOEING DRIVE LOVELAND,COLORADO 80538 T 800.833.4263 P 970.679.9000 F 970.461.8073 5-aa- l,-3 "Y r 4 Jam- din^-tY CL CREATIVE. PRINT. COMMUNICATIONS. BID FORM (See "Scope of Services' for details and approximate quantities.) PRICE UTILITY BILLS FOLD BILL, INSERT BILL, RETURN ENVELOPE, NEWSLETTER, AND $ �� M (1) ADDITIONAL INSERT IN ENVELOPE, SEAL, BUNDLE, AND MAIL. ELECTRONIC FUNDS TRANSFER CONFIRMATIONS SAME AS ABOVE WITHOUT RETURN ENVELOPE, SEAL BUNDLE, PRESORT, $ �.� /M AND MAIL. DELINQUENCY NOTICES (PINK) 00 FOLD NOTICE, INSERT IN MAILING ENVELOPE, SEAL, BUNDLE, PRESORT, $ ,S /M AND MAIL. FINAL UTILITY BILLS FOLD BILL, INSERT WITH RETURN ENVELOPE IN MAILING ENVELOPE, $ S�� /M SEAL, BUNDLE, PRESORT, AND MAIL. NEW CUSTOMER LETTERS FOLD PERSONALIZED LETTER, INSERT LETTER AND UTILITY RATE, INSERT $ !6 4' /M INTO MAILING ENVELOPE, SEAL, BUNDLE, PRESORT, AND MAIL. OWNER NOTIFICATION LETTERS FOLD LETTER, INSERT INTO MAILING ENVELOPE, SEAL, BUNDLE, AND MAIL. COURIER SERVICES FOR UTILITY MAILINGS FROM Utilities Customer Service facility located at 117 N. Mason Street, Fort Collins TO CONTRACTOR FACILITY WAREHOUSING ➢ UTILITY MAILINGS COMPONENTS ADDITIONAL UTILITY MAILINGS INSERTS ➢ REQUIRING FOLDING ➢ NOT REQUIRING FOLDING $ SDI /M $ l m /Trip c _ Pallet/Month BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 7 of 24 Attach brief explanation of how your firm will ensure that deadline is met when same -day mailing service is required. Meet or exceed the above specifications without exception. YES ✓ NO Will City representative(s) be allowed to inspect your facility, if requested? YES NO ENTERED BY: FIRM NAME: �S�oJ (C1nOQrl.c� ,1�c ( e ou a orporatio Partnership, DBA, LLC, or PC?) SIGNATURE: 2.1 ) 2C� u> PRINjP}Af4&a r3.•l6'r'Le-xI ) TITLE: ADDRESSS (o \,o e-�y C %- \ )n 0-.0 $o558 PHONE: (d) A `1000 FAX: E-MAIL: BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 8 of 24 BID FORM (See "Scope of Services" for details and approximate quantities.) PRICE i7 Utilities #9 Return Envelope w/ Custom Window (0% recycled content): $ /M 1,6-- Utilities #10 Bill Envelope w/ Indecia and Custom Window (0% recycled content): $ o2g � /M kAq Utilities #10 Bill Envelope w/o Indecia and w/ Custom Window (0% recycled $ 31 /M content): Utilities #9 Return Envelope w/ Custom Window (Minimum of 30% post- $ q /M consumer recycled content): Utilities #10 Bill Envelope w/ Indecia and Custom Window (Minimum of 30% $ aq IS /M post -consumer recycled content): Utilities #10 Bill Envelope w/o Indecia and w/ Custom Window (Minimum of 30% $ 3 /M post -consumer recycled content): Meet or exceed the above specifications without exception. YES _," NO Will City representative(s) be allowed to inspect your facility, if requested? YES' NO ENTERED BY: FIRM NAME: �—) v5, (Are you a Corporatii SIGNATURE: r2. PR E: TITLE: c% I.-S, rJ ADDRESS dS to t C, C-oJIZ++ r� l g0S3Y3 PHONE:4=nQ b1g g/100O FAX: E-MAIL:\ �o^ BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 11 of 24 BID FORM (See "Scope of Services" for details and approximate quantities.) PRICE ADD VARIABLE DATA TO PRE-PRINTED UTILITY BILL FORM $ 3 �00 /M (CUSTOMER ADDRESS AND ACCOUNT INFORMATION). Attach brief explanation of how your firm will ensure that deadline is met when same -day mailing service is required. Meet or exceed the above specifications without exception. YES —ZNO Will City representative(s) be allowed to inspect your facility, if requested? YES NO ENTERED BY: FIRM NAME: (Are you a orporattiPartnership, DBA, LLC, or PC?) SIGNATURE: PRI TITLE. C) ADDRESS '7lo t'O r? . Co 81501") b PHONE:e-%lo kd\-% c= ooa FAX: �( /�� E-MAIL: i \M� ' (D 6S%oZ Gn�aP"+W.% _yl,-. C-Q, BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 13 of 24 HANDLE THE ENTIRE UTILITY BILL PROCESS General Requirements: Vendor will handle the entire Utility Bill process. Providing the pre-printed Utility Bill Form, Envelopes, imaging (adding variable data), and mailing services. Submit separate bid on the Bid Form provided if able to quote WITHOUT using a pre-printed Utility Bill Form. See "Scope of Services" for details and approximate quantities for each component listed previously in the Bid request document. BID FORM PRICE Handle the entire Utility Bill Process 'rs (Using a pre-printed Utility Bill Form): $ /M Handle the entire Utility Bill Process (WITHOUT using a pre-printed Utility Bill Form): $ /M Meet or exceed the above specifications without exception. YES Z NO Will City representative(s) be allowed to inspect your facility, if reques ed? YES Z NO Attach brief explanation of how your firm will ensure that deadline is met when same -day mailing service is required. ENTERED BY: FIRM NAME:�tS.oJ�(7pQ�� (Are you Corpor ion, Partnership, DBA, LLC, or PC?) SIGNATURE: �-�� LQ,_Ns PRLN1_NAW,E: l.• �.• ` .r i P �1ti TITLE: ADDRESS47 io l0 e—� 02iz:,�ck PHONE: L-0ZZL0.-A-1 Ca e04;V6 FAX: E-MAIL�rs.t�(� 0�y,oJ�noQJiuS BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 14 of 24 City of Financial Services Purchasing Division F6rt Collins 2,6N.Mason St 2nOFloor PO Box 580 Fort Collins, 5 80522 970.221.6776 Purchasing 970,221.6707 rcgov, com/purchasing INVITATION TO BID 7476 UTILITY BILL PRINTING, ENVELOPES, IMAGING, AND MAILING SERVICES BID OPENING: 3:00 P.M. (our clock), March 21, 2013 The City of Fort Collins is requesting bids from qualified firms for Utility Bill form printing, envelopes, imaging (adding variable data), envelopes, and mailing services. Please supply price and delivery information per the below referenced specifications. Also, requesting bids from qualified firms to handle the entire Utility Bill process. Sealed bids will be received and publicly opened at the office of the City of Fort Collins Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado, 80522 at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the City Purchasing Office prior to 3:00 p.m. (our clock), March 21, 2013. The city encourages all disadvantaged business enterprises to submit bid in response to all invitations and will not be discriminated against on grounds of race, color, national origin. Questions concerning the scope of the bid should be directed to Project Manager, Joanne Agens, at (970) 221-6781, or e-mail at IagensAfcgoy.com Questions regarding bid submittal or process should be directed to David Carey, CPPB, Buyer at (970) 416-2191.or email at dcarev(a)fcgov.com The deadline.for submitting qulestions is Tuesday, March 12, 2013. Email preferred. Proposals must be submitted on the Bid Forms bound herein. All items within any single group must be bid in their entirety (no partial group bids will be accepted). The City of Fort Collins reserves the right to use this bid for like or similarjobs. A copy of the Bid may be obtained as follows: Download the Bid from the City Purchasing Webpage, Current Bids page, at: hftp://fcqov.com/eprocurement Special Instructions I All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Pagel of 24 firm for a period of forty-five (45) days after bid openings Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office for 7 days after the bid opening. James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management City of Fort Collins BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 2 of 24 EXHIBIT "A" SCOPE OF SERVICES GENERAL INFORMATION: Vendors may bid on all or specific bid groups of products or services. The City may elect to split bid award on an individual item/group basis or award to a single vendor on a total bid basis, whichever is most beneficial to the City. In addition, at the option of the City, the Services Agreement with selected vendor(s) may be extended for additional one-year periods not to exceed four (4) additional one-year periods. If selected, Vendor must enter into Services Agreement (see attached sample) and provide and maintain insurance coverage naming the City as an additional insured. SPECIFICATIONS: Pre -Printed Utility Bill Form • Total annual quantity: 660,000 • Form Size: 8-Y2 x 11 (long grain) • Stock: 60# Finch opaque smooth laser finish bright white, FSC certified, 0% recycled content • Printing: 2/2, PMS 301 and black, no bleeds • Inks: Use soy or vegetable -based with low Volatile Organic Compounds (VOC) of less than 3% • Finishing: Horizontal micro perforation at 8" on dashed line • Packing: Box with the printed front side up Must indicate if items bid meet or exceed the above specifications without exception Vendor shall assist in design of the final form for layout, perforation, and folding. Submit separate bid on the Bid Form provided if able to quote job using a similar or equivalent FSC certified stock with a minimum of 30% post -consumer recycled content, elemental chlorine - free (ECF) Printing & Delivery Schedule: • Three (3) times per year. • Quantity of 220,000 each. Blank forms to be delivered to current City facility where variable data is added for all bills, notices, and letters: City of Fort Collins -Utilities Customer Service 117 N Mason Street Fort Collins, CO 80524 INSIDE delivery required, NO dock, regular size doors. Sample of existing Pre -Printed Bid Form available upon request. BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 3 of 24