HomeMy WebLinkAboutRESPONSE - BID - 7476 UTILITY BILL PRINTING ENVELOPES PERSONALIZATION & MAILING SERVICESBID FORM
(See "Scope of Services" for details and approximate quantities.) PRICE
UTILITY BILLS
FOLD BILL, INSERT BILL, RETURN ENVELOPE, NEWSLETTER, AND $ 64.00 /M
(1) ADDITIONAL INSERT IN ENVELOPE, SEAL, BUNDLE, AND MAIL.
ELECTRONIC FUNDS TRANSFER CONFIRMATIONS
SAME AS ABOVE WITHOUT RETURN ENVELOPE, SEAL BUNDLE, PRESORT, $ 60.00 /M
AND MAIL.
DELINQUENCY NOTICES (PINK)
FOLD NOTICE, INSERT IN MAILING ENVELOPE, SEAL, BUNDLE, PRESORT, $ 60.00
AND MAIL.
FINAL UTILITY BILLS
FOLD BILL, INSERT WITH RETURN ENVELOPE IN MAILING ENVELOPE, $ 60.00
SEAL, BUNDLE, PRESORT, AND MAIL.
NEW CUSTOMER LETTERS
FOLD PERSONALIZED LETTER, INSERT LETTER AND UTILITY RATE, INSERT $ 60. 00 /M
INTO MAILING ENVELOPE, SEAL, BUNDLE, PRESORT, AND MAIL.
OWNER NOTIFICATION LETTERS
FOLD LETTER, INSERT INTO MAILING ENVELOPE, SEAL, BUNDLE, AND
MAIL.
COURIER SERVICES FOR UTILITY MAILINGS
FROM Utilities Customer Service facility located at 117 N. Mason Street, Fort
Collins TO CONTRACTOR FACILITY
WAREHOUSING
➢ UTILITY MAILINGS COMPONENTS
ADDITIONAL UTILITY MAILINGS INSERTS
➢ REQUIRING FOLDING
➢ NOT REQUIRING FOLDING
$ 60.00 /M
$ 13.00 /Trip
$ 25.00 /
Pallet/Month
10.00
$ 10.00 /M
BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 7 of 24
Attach brief explanation of how your firm will ensure that deadline is met when same-dav
mailing service is required.
Meet or exceed the above specifications without exception. YES NO X
Will City representative(s) be allowed to inspect your facility, if requested?
YES X
ENTERED BY: United Marketing, Inc.
FIRM NAME: dba. - United Mailing (Corporation)
(Are you a Corporation, Partnership, DBA, LLC, or PC?)
SIGNATURE:
PRINT NAME: Bryan Ray
TITLE:
F-1 0111'1
President
3201 E Mulberry, St. Unit D
Fort Collins, Co 80524
PHONE: (970) 267-3535
FAX: N/A
E-MAIL: umailing@gwestoffice.net
NO
BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 8 of 24
No Text
Mailing Services Bid 7476
Attachment:
1. Our minimum pickup for anyone order of the utility mailings is 500 pieces, if the Utility
Department wants to receive discounted First Class rates for the mailings.
2. Our maximum for same day service to allow time for folding, inserting, sorting, sealing,
processing postal paperwork and delivering to the post office, is 4,000 pieces. The utility
bills will need to be ready for pick up by 9:00a.m., so there will be sufficient time to
perform all the above services.
3. In order for us to insert the utility bills and other inserts into a Standard #10 Envelope 60
lb. Text weight paper or equivalent weight will need to be used. This enables us to
produce top quality mailers and prevents inserts from being destroyed in the inserting
process.
4. We will be able to warehouse a maximum of 6 pallets at any one time. However, we
would coordinate needed supplies and pick up with the appropriate City employee.
5. Please be advised that once the mailings are delivered to the local post office we no
longer have control of the mail. The mail is under the care of the United States Postal
Service and will be processed and delivered to their specifications and on their schedule.
6. We are bonded and insured, so all information that enters our facility will maintain its
privacy.
7. United Mailing provides NCOA and CASS Certification, Zip+4 Delivery Point Code Suite and
eLot verification, Five Digit DPV verification and Carrier Route LACS verification in order to
provide maximum postal discounts.
Our priority is to provide excellent mailing and variable data services and work hard to provide this
in any way we can. We welcome questions and are more than willing to work with our customers to
bring them the best customized service possible.
Bryan Ray, President
United Mailing
3201 E Mulberry St., Unit D Fort Collins, CO 80524 - P: (970) 267-3535
BID FORM
(See "Scope of Services" for details and approximate quantities.)
1agw=
ADD VARIABLE DATA TO PRE-PRINTED UTILITY BILL FORM $ 195.30 /M
(CUSTOMER ADDRESS AND ACCOUNT INFORMATION).
Attach brief explanation of how your firm will ensure that deadline is met when same -day
mailing service is required.
Meet or exceed the above specifications without exception. YES ,NO X
Will City representative(s) be allowed to inspect your facility, if requested?
YES X NO
ENTERED BY: United Marketing, Inc.
FIRM NAME: dba. - United Mailing (Corporation)
(Are you a Corporation, Partnership, DBA, LLC, or PC?)
SIGNATURE:
PRINT NAME: Bryan Ray
TITLE: President
ADDRESS 3201 E Mulberry, St. Unit D
Fort Collins, CO 80524
PHONE: (970) 267-3535 FAX: N/A
E-MAIL: umailing@gwestoffice.net
BID 7476 Utility Bill Printing, Envelope Personalization & Mailing Services Page 13 of 24
No Text
Variable Data Bid 7476
Attachment:
1. We would be able to produce a maximum of 2,500 completed variable data forms and then fold,
insert, seal, prepare postal paperwork and deliver to the local post office before 4:00p.m.
deadline. This is when the Bulk Mail Center closes in Fort Collins.
2. By using our services you would receive maximum postal discounts.
3. We need to receive the variable data files by 9:00a.m. in -order for the mailing to be completed
and delivered to the post office before the 4:00p.m. deadline.
4. We would be able to store the Pre-printed forms and provide storage for six additional pallets of
material.
5. We are bonded and insured, so all information that enters our facility will maintain its privacy.
6. United Mailing provides NCOA and CASS Certification, Zip +4 Delivery Point Code Suite and
eLot verification, Five Digit DPV verification and Carrier Route LACS verification in order to
provide maximum postal discounts.
7. Please be advised that once the mailings are delivered to the local post office we no
longer have control of the mail. The mail is under the care of the United States Postal
Service and will be processed and delivered to their specifications and on their schedule.
8. The bid cost we have quoted includes the printing of the variable information on the
letters, processing the mailing list and preparing postal paperwork, folding, inserting,
sealing, sorting and delivering the mailing to the local post office.
Our priority is to provide excellent mailing and variable data services and work hard to provide this
in any way we can. We welcome questions and are more than willing to work with our customers to
bring them the best service possible.
Bryan Ray, President
United Mailing
3201 E Mulberry St., Unit D Fort Collins, CO 80524 - P: (970) 267-3535