HomeMy WebLinkAboutWORK ORDER - RFP - 7394 N COLLEGE IMPROVEMENTS PROJECT - CONIFER TO WILLOX�„
ot tqY� 37
WORK ORDER
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
Interwest Consulting Group
DATED: August 15, 2104
t " g0090rfr/00.j t<
Work Order Number: 2-4699848e4-14—
Purchase Order Number:
Project Title: Willow Street Conceptual Design
Original Bid/RFP Project Number & Name: Downtown River District Improvements Project
Commencement Date: August 15, 2014
Completion Date: March 31, 2015
Maximum Fee: (time and reimbursable direct costs): $85,375.00
Project Description: Develop Conceptual level plans along Willow Street between Linden Street and
North College Avenue as per the attached proposal. Associated with the Downtown
River District Improvements Project.
Scope of Services: See attached scope of services.
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional Services
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control.
The attached forms consisting of one (1) page
are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby
given.
Professional I�
Date:
City of F ollin
By. rG
Proje t anag/eer
Date: ��l Ar IIi7
By: / I . t ,,
Gerry Paul
Director of Purchasing and Risk Management
(over $60,000.00,) i
Date: 8/2�
Willow Street —Conceptual Design and Public Outreach
Description:
Interwest and BHA Design will coordinate with Engineering to complete Conceptual Plans for
Willow Street from the intersection of Linden Street and College Avenue. This portion of Willow
Street was a part of the 2008 Downtown River District Streetscape Conceptual Design Plans.
Since that time, the Linden Street Improvements have been implemented and a number of
potential development proposals have been proposed in this area. This project will confirm and
update the Conceptual Design for this portion of Willow based on public input, specific design
influences in this block, and to respond to and better accommodate recent development
proposals.
Tasks:
1. Base Map Preparation — Interwest will assemble existing baseline information and
studies into a single project base map. This will include existing topographic survey,
property information, utility existing information and master plans, and the design
linework for Linden Street and the Willow Street sections of the Downtown River District
Streetscape Plan. If additional survey is required for this task, it will be provided by the
City Survey Department. This exercise will result in a strip map of the project corridor
for use in project displays and deliverables.
2. Initial Public Input— Interwest and BHA will meet with city staff and stakeholders to
obtain input on the existing plans. We will provide appropriate displays to facilitate plan
input, will collect comments and will prepare meeting minutes of discussions. We
anticipate the following input meetings:
a. City departments including engineering, FCMoves, planning, utilities, Art in
Public Places staff, historic preservation staff, Matt Zoccali (5 meetings),
b. Property owners — One-on-one meetings with key property owners on the block.
We will work with city staff to identify key owners, but anticipate meeting with
owners and/or developers associated with Northern Colorado Feeder Supply,
Education and Life Training Center, Bas Bleu Theatre, Schrader Oil Company,
Interstate Battery, and Lagunitas Companies (8 meetings).
c. Open House —to share input findings and obtain additional design input
3. Plan Alternatives — Based on input received, Interwest and BHA will develop 2-3
alternative plans for this section of Willow Street. Plans will address planned utility
corridor locations, street lane configurations, bicycle facilities, on -street parking,
parkway and sidewalk areas, and adjacent building setbacks. We will coordinate with
city staff to refine the alternative plans and develop ROM budgets for the corridor
improvements.
4. Public Input on Alternative Plans — Interwest and BHA will meet with city staff and
stakeholders to obtain input on the alternative plans. We will provide appropriate
displays to facilitate plan input, will collect comments and will prepare meeting minutes
of discussions. We anticipate the following input meetings:
a. City departments including engineering, FCMoves, planning, utilities, Art in
Public Places staff, historic preservation staff, Matt Zoccali (2 meetings),
b. Boards and Commissions— Presentation of alternative plans to key boards and
commissions including Transportation Board, Landmark Preservation
Commission, and City Council (worksession)
c. Property owners — One-on-one meetings with key property owners on the block.
We will work with city staff to identify key owners, but anticipate meeting with
owners and/or developers associated with Northern Colorado Feeder Supply,
Education and Life Training Center, Bas Bleu Theatre, Schrader Oil Company,
Interstate Battery, and Lagunitas Companies (4 meetings).
d. Open House —to share input findings and obtain additional design input
5. Preferred Plan Preparation - Based on input received, Interwest and BHA will develop
Conceptual Plans (30%) for the corridor identifying key design feature locations, planned
utility corridor locations, street lane configurations, bicycle facilities, on -street parking,
parkway and sidewalk areas, ROW needs, and adjacent building setbacks.
6. Feeder Supply Preliminary Design — The team will work with the Feeder Supply Design
Team and Owner regarding the Willow frontage on that project. This coordination and
design work will be one of the first steps as the project will begin construction soon and
the location of the street in this area is critical to the River District and the
Development. Decision made on this part of the project will likely carry through to
other aspects of the overall design.
Anticipated Fees
Task 1 Base Map Preparation - Interwest 30 hours, BHA 20 hours - $5,300
Task 2 Initial Public Input - Interwest 90 hours, BHA 75 hours-$17,625
Task 3 Plan Alternatives - Interwest 80 hours, BHA 50 hours - $13,750
Task 4 Public Input on Alternative Plans- Interwest 60 hours, BHA 60 hours - $12,900
Task 5 Preferred Plan Preparation - Interwest 120 hours, BHA 80 hours - $21,200
Task 6 Feeder Supply Preliminary Design — Interwest 40 hours, BHA 40 hours - $8,600
Reimbursable Estimate for Printing, Mileage, etc. - $6,000
Total Estimated Fee —$85,375
Schedule
Because of the large number of meetings needed in the early phases of the project, it is not
possible to accurately estimate the schedule for the project. It will be based on the availability
of the parties that we are meeting with. It is our hope that numerous meetings can be planned
for a single day to speed this process. Our initial estimate of task durations follow:
Task 1 Base Map Preparation — 3 Weeks
Task 2 Initial Public Input — 8 Weeks
Task 3 Plan Alternatives —4 Weeks
Task 4 Public Input on Alternative Plans-8 Weeks
Task 5 Preferred Plan Preparation —4 Weeks