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HomeMy WebLinkAboutCHANGE ORDER - RFP - 7155 PROJECT MANAGEMENT SERVICES - MASON CORRIDOR (2)'••` City /� {v Tr Planning, Development & Transportation ` i `J of Engineering + dt Collins � olli n ^ For North College Avenue ` \`/. J - P.O. Box 580 Fort Collins, CO 805220580 970.221.6605 970.221.6378 - fax fcgov.cornlengineerMg CHANGE ORDER FORM PROJECT TITLE: Mason MAX BRT Project PROJECT NUMBER: 400903280 CONTRACTOR: AECOM Technical Services, Inc. (PO #9104026) CHANGE ORDER NUMBER: 3 In preparing change orders show in order as separate numbered paragraphs the following 1..Reason for change. 2. Description of change. 3. Change in contract cost. 4. Change in contract time. 1&2. See attached for reason and description of change. 3. The contract cost will decrease by $290,396.74. 4. The contract time is completed as of July 31,2014. ORIGINAL CONTRACT COST $699,498.00 TOTAL APPROVED CHANGE ORDERS TOTAL PENDING CHANGE ORDERS TOTAL THIS CHANGE ORDER' ADJUSTED CONTRACT COST $529,778.00 $0.00 ($290,396.74) $938,879.26 (Assuming all change orders approved) ACCEPTED BY: Z L+� Z &n- ._....0lMW li) e0 t 6 V-{� � • DATE: Z� Z8I'7 SUBMITTED REVIEWED APPROVED APPROVED BY: DATE: (Purchasing Agent) Contractor Purchasing Project File F�ort Collins lw" Il.it f: l 1 11 Planning, Development & Transportation Engineering Department 281 North College Avenue P.O. Box 580 Fort Collins, CO 80522.0580 970.221.6605 970.221.6378 - fax tcgov.corrVengineering To: Gerry Paul, Director of Purchasing and Risk Management From: Erika Keeton. Special Projects Date: 7/25(2014 Re: Change Order #3 - AECOM Purchase Order Closeout (PO 9104026) The contract period for AECOM technical services will expire on July 31, 2014. At this time, the contract will not be extended as the necessary activities have been completed and the project has come to an end. Through this Change Order #3 the project staff is formally requesting to close this account (PO 9104026) and to de -obligate the remaining funds. Change Order #3 requests a budget reduction of $290,396.74, which is the full remaining balance of the purchase order. The bulk of these funds were designated for safety and security functions during both design and construction, and project coordination. Throughout the course of the project a more streamlined approach was developed, with the construction management team of CH2M Hill handling many of the same activities originally seeped to AECOM. The need for project coordination from AECOM was dramatically reduced, and safety and security efforts were consolidated and performed by CH2M Hill. A change order was issued to CH2M Hill for this purpose ($53,659), and an overall project savings of $236,737.74 was realized. Attached is a copy of the final invoice from AECOM, which includes a sununary of the budget status related to this PO and a statement that the scope of work is complete. I believe the requested reduction change order amount of $290,396.74 is reasonable and recommend approval. G=140•T5■ June 6, 2014 Erika Keeton, PE City of Fort Collins Engineering Department 281 North College Avenue Fort Collins, Colorado 80522 AECOM 303.375.2900 tel 71717" St., Suite 2600 303.376.2099 Fax Denver. CO 80202 w .aewm.com Reference: Mason Corridor BRT Project Management Services Purchase Order Number 9104026 Invoice No. 40 -AECOM Invoice No. 37446423 FINAL INVOICE Dear Ms Keeton. AECOM has completed all requested duties and activities associated with our scope of work associated with this purchase order. During this final invoice period (April 5, 2014 to May 30, 2014), project activities included: Proiect Development Activities • Prepare finial invoice and project close out. Meetings/Milestones Current Period: • None Requested Anticipated Progress Next Period: During the next period, we will continue to focus our efforts on the following priorities: • None — Final Invoice encompasses activities through May 30, 2014 Problems/Resolutions: We are continuing to work towards resolution of the following areas of concern: • Issues associated with our scope of work are resolved and require no further action. Budget Status: As of May 30, 2014, we have utilized $938,879.26 or 76-percent of the total contract budget. We have utilized 97 weeks or 92-percent of the construction phase contract duration extension associated with Change Order #2 and we conclude that our scope service is complete (100%) based on the City's request for no further need of services from AECOM regarding this contract and that all other associated scope is complete or finial relative this purchase order. In December of 2011, Change Order #1 to the AECOM Purchase Order 9104026 was executed. This contract supplement increased the AECOM budget to $828,243.00, extended the contract performance period to July of 2012 and adjusted employee rates prescribed in the change order. Change Order #1 increase the Project Management Budget to March of 2012 which was originally to coincide with the Project's FTA Construction Grant Agreement award. AECOM was able to extend the services described in CO#1 through the design phase of the project which extended well beyond the prescribed schedule. A=COM Ms. Erika Keeton 6/6/14 Page 2 of 2 As the Project progressed into the Construction Phase in July of 2012, the AECOM contract supplement (Change Order #2) for these services was executed in July of 2012 to continue Consultant Project Management Services and Safety/Security Certification Oversight. Change Order #2 is in the amount of $401,033 (revised total project budget $1,229,276.00) which includes a dramatically reduced project management budget and safety/security certification oversight scope/fee. Additionally, this change order extended the AECOM Contract expiration date to July of 2014. This change order anticipated the City expectations that the AECOM Consultant Project Management services to drawdown considerably in the 2012 as newly added Project Consultant Staff for the Construction Phase of the Project, in conjunction with City Staff, to take over the majority of the Project Management duties as the Project continues through the Construction Phase. In late 2012 AECOM's engagement on this project was dramatically reduced due to the oversight being provided by the City and construction management team for overall project management and safety/security certification at the request of the City. AECOM believes that our scope services associated with this purchase order (City of Fort Collins PO#9104026) were completed effective with this final invoice. Should the City require or request additional services from AECOM, we would be pleased to provide our services under a new purchase order. As such, we formally request closing this purchase order (contract) with the totals associated with the attached invoice. We sincerely appreciate the opportunity to be associated with this project and hope to continue our professional relationship into the future. Thank you, Terry Tyrrell, PE Project Manager AECOM Technical Services, Inc. Enclosures cc: File 60181730 ems_ « c a .oij2� n a vmiil m n m y� v v vi b ry m m o V .0 N O O b_N iO Ot NN O O q Q N F N F-. C .mi m .aym m N N N Ni'yi11 N yi m N � 3d �s a: U t � 'o m ,m n N N4..6 O � V m'm h U N N o p 1Stt b m C j, O W ��t(ti1m ll M N m N N?NhNt V1. U N rl N P;WN ti F`�S1 F-�,! .trt €==5?wJ m 5?�, -V c �-ul O � � n V 2 �`vpvi��• vii c C O v uu. Z .� rvm 0 o 0 r o 0 o.oso a o O Check Payment to: AECOM USA Inc. An AECOM Company 1178 Paysp here Circle Chicago, IL 60674 Federal Tax ID No. 13-5511947 ACH Payment to: AECOM USA Inc. An AECOM Company Bank of America Account Number 5800937020 ABA Number 071000039 ATTN : RICK RICHTER CITY OF FORT COLLINS 261 NORTH COLLEGE AVENUE FORT COLLINS, CO 80521 Wire Transfer Payment to: AECOM USA Inc. An AECOM Company Bank of America New York, NY 10001 Account Number 5800937020 ABA Number 026009593 SWIFT CODE BOFAUS3N ASCOM 71717th Street, Suite 500, Denver, CO 80202-0202 Tel: 303-376-2900 Fax: 303-376-2999 Invoice Data: 04JUM-14 Invoice Number: 37446423 Payment Term: 45 DAYS Please reference Invoice Number and Project Number with Remittance Project Number : 60181730 Protect Name : 60162501 MASON BRT PROGRAM MNGMT BIII Through Date : 05-APR-14 - 30-MAY-14 Task Number :0101 Task Name: PROJECT COORDINATION Labor Bill Rate Employee Name/rtle Title/Expenditure Date Hours Bill Rate Billed Arm Haugh, Megan M 91-Management Support 30-MAY-14 1.00 62.59 62.59 Romig, Richard P 90-Management 11-APR-14 1.00 196.63 196.63 Tyrrell, Terry W _ 06-Civil - Prof 11-APR-14 1.00 141.00 141.00 Tyrrell, Terry W 06-Civil - Prof 30-MAY-14 2.00 141.00 282.00 Total Labor Bill Rate 5.00 682.22 Task Total : PROJECT COORDINATION 682.22 Task Number : 0106 _ Task Name : ODC'S Reimbursable Expenditure Type EmuloyeelVendor Name Date Inv Number Billed Amt Repro, Photo 8 Blueprint ARC 09-MAY-14 10924ARGO50914 0.68 Total Reimbursable 0.68 Task Total : ODC'S 0.68 Project Total : 60162501 MASON BRT PROGRAM MNGMT 682.90 Invoice Summaries Total Current Amount : 682.90 Retention Amount : 0.00 Pre -Tax Amount : 682.90 Tax Amount: 0.00 Total Invoice Amount: 682.90 Billing Summaries Billing Summary Current Prior Total Limit Remain Billings 682.90 938,196.36 938,879.26 1,229,276.00 290,396.74 Billing Total: 682.90 938,196.36 938,879.26