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HomeMy WebLinkAboutWORK ORDER - RFP - 7318 INTERPRETIVE FEATURES ON NATURAL AREAS (4)WORK ORDER PURSUAW TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ECOS Communications, Inc. DATED: January23,2014 Work Omer Number.2014-NAD-2 Purchase Order Number. ProjectTitle: interpretive Features on Natural Areas Original BkVRFP Project Number 3 Name: 7315 Interpretive Features on Natural Areas Commencement Date: January 1, 2014 Completion Date: December31,2014 Maximum Fee: (time and reimbursable direct costs):$8,000 Project Description: See attached scope of work entitled: SCOPE OF WORK WITH EGOS COMMUNICATIONS, INC.FOR INTERPRE W FEATURES ON NATURALAREAS Gateway Scope of Services: Pro Area)ral and other sftes and ad hoc projects may be 1dude natural areas along the Cache in paudre a� depending on the needs of the Natural Areas DepadmenL Profeasional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions Agra ment between the partiesined herein and In the f aIn the event oonal fa conflict between or ambiguity In the terms of the Professional Services Agreement a d this work order Qncluding the rm) the Professional Services Agreement shall control. The attached forms consisting of 1111111 QI Page are hereby accepted and Incorporated herein. by this reference, and Notice to Proceed is hereby given. Professional By: City O Fort C016rr� L./ ProjedMe rn�eyJ Dote: [ if ZL`Cn./hG By: Gent' Paul Director of Purchasing and Risk Management (over $80.000.00) Date: Fort Collins Natural \ Areas SCOPE OF WORK WITH ECOS COMMUNICATIONS, INC. FOR INTERPRETIVE FEATURES ON NATURAL AREAS This scope of work is for the planning, design, writing, layout, and fabrication of interpretive panels at two kiosks along the Cache la Poudre River features to be installed at Lee Martinez Park and the Spring Creck and P6_udr6trails confluence,—. These interpretive features will be planned and coordinated with City of Fort Collins Parks Department. —It is the desire of the Natural Areas Department to have creative and. unique Interpretive features at its natural areas, that are appropriate for the subject matter and audience, and that are presented in a dynamic and engaging manner, including incorporating appropriate modern communication technology (i.e. Quick Response codes, messages that change with changing conditions, and others that reflect changing trends in outdoor interpretation). Interpretive features must provide entertaining, accurate, and meaningful interpretive experiences for the visitors. The interpretive features usually should accommodate a wide range of visitor ages and abilities, and enable visitors to use multiple senses and leaming styles. The features should be inviting, drawing in visitors with dynamic illustrations, easy -to -read active voice text, and three dimensions as appropriate, that allow visitors to learn through exploration. In some cases, the interpretive features will have messages that inform and direct visitors' behavior in order to protect the resource and avoid conflicts with other users. A sense of ownership and stewardship are key components of the visitor experience. ECOS will provide recommendations on sign design and fabrication processes to minimize this sun damage. The fabrication process should protect against fading, cracking, browning, and other damage caused by exposure to the sun or to temperature extremes. PROCESS This project is part of the larger Poudre River Interpretive Project begun in 2013. The project has a review committee consisting of individuals selected by the project manager. Each project may have different reviewers, but a review team has been selected at the onset this project the committee will serve until project completion. The committee and ECOS Communications, Inc. will attend site visits and conceptual review meetings as mutually agreed upon. Once the site visit is complete, project expectations will be mutually agreed upon between ECOS, Inc and the City of Fort Collins to help assure an efficient project process. This will include overall approach to project if different that what is outlined here, number of submittals, role of review committee at each submittal, and what constitutes potential changes in scope, etc. 2 ECOS will provide notes from the site visits and, working with the project manager, will establish a design and implementation schedule. They will develop a brief design narrative for purposes of overall unity and planning in which objectives, concepts, and themes are included. ECOS may he responsible for considerable background and content research pertaining to ecology and cultural history. They will make recommendations for appropriate technology, quantity, size, placement and medium(s) most suitable for each site. ECOS will provide conceptual designs and a content outline of all features for review by the project manager and review committee; provide one-two rounds of revisions in illustration and draft text; provide final art and text for sign -off before fabrication; contract with an outside professional proofreader; generate materials for fabrication; arrange for fabrication with a reputable company subject to the City's approval; and arrange for delivery of all features and mounting hardware to the City of Fort Collins. Installation, including backing and stanchions will be provided by the Natural Areas Department. ECOS will indefinitely archive (no time limit) all materials and provide support to the City for future replacement of signs and features as necessary. They must provide pdf files of all final features (including sizes) to the City. ECOS maintains copyright to the text and any original artwork, but the City has unlimited use as it pertains to replacement of panels. If other uses are requested by the City, ECOS must be contacted and additional use fees may apply. ECOS will incorporate the City of Fort Collins Natural Areas Department branding and messaging and work to make a unified product. City of Fort Collins Parks Department branding and messaging will also be included. ECOS will be provided with necessary logos. PROJECTS This scope of work is a portion of the larger project on natural areas along the Cache la Poudre River (excluding Gateway Natural Area). ECOS should become familiar with the Cache la Poudre Natural Areas Management Plan Update, (see httl!:I/www.fcgov.com/naturalareas/XdVpoudre-managcment-plan2Ol Lpdf ). ECOS previously completed several interpretive projects here in 2000-2001. These may need to be updated. TIMEFRAME This scope of work covers the period of January 1, 2014 — December 31, 2014. Some river natural areas have complex management and impacts and may be planned and implemented in 2015 and beyond. These specific timeframes and budgets will be determined and agreed upon by ECOS and the project manager. BUDGET $ 8,000 2975 Valmont Road, Suite 110 Boulder, CO 80301 T (303)444-3267 1 F (303) 444-3730 .c 1 ECOS COMMUNICATIONS INVOICE To: Sue Kenney City Of Fort Collins Natural Resources PO Box 590 Ft Collins, CO 80522-0580 Project Name: 14CF01-Poudre Phase 11 Invoice Date 7/25/2014 Invoice # 96401 2nd 1/3 initial payment for site visit, planning, design, layout, writing and fabrication of kiosk panels and interpretive slopers for the Poudre River Natural Areas Phase II. 1/3 of PO #2014-NAD-1 7 0 i/ 03, SIB 9 e?9 9 1?/ c f�2 c� (0 24,000.00 1/3 of PO #2014NAD-2 PA -k-S 2,666.66 Total S26,666.66 Payments DOI received within 30 days will be subject to an interest rate of 1.5% per month or a fraction thereof from the date of invoice. Client subject to reasonable atlomey's fees if collection is necessary.