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HomeMy WebLinkAboutRESPONSE - RFP - 7620 DRAKE & SHIELDS INTERSECTION IMPROVEMENTS PROJECTRFP#7620 PROPOSAL Submitted by: Interwest Consulting Group 1218 W. Ash St, Suite C Windsor, CO 80550 Tel 970.674.3300 Fax 970.674.3303 Design Services for Drake and Shields Intersection Improvements Project 1218 W. ASH, STE. C, WINDSOR, COLORADO 80550 TEL. 970.674.3300 – FAX 970.674.3303 The Interwest Team Advantage April 8, 2014 Mr. Gerry S. Paul Director of Purchasing and Risk Management City of Fort Collins 215 North Mason Street, 2nd Floor Fort Collins, CO 80522 RE: Request for Proposal #7620 Drake and Shields Intersection Improvements Project Dear Mr. Paul: We appreciate the opportunity to present this proposal to provide engineering design services for the Drake and Shields Intersection Improvements Project. Interwest is excited to lead a proven consulting team, with extensive knowledge and experience working together on projects of this type. Over the past ten years, Interwest has successfully lead similar teams through intersection improvement projects of comparable size and scope in Fort Collins and neighboring communities. These similar projects include Timberline and Prospect, Harmony and College, Harmony and Shields, College and Willox, Madison and Eisenhower in Loveland, and we have completed the design of Main Street (US 287) and Ken Pratt (SH 119) in Longmont. All of these projects have met the stated objectives of increasing capacity and safety, been respectful of adjacent property owners, and been completed on time and within budget.  Local, Experienced Project Manager  Extensive intersection design with similar project experience  Strong commitment from our Partner Firms  Proven commitment to the City of Fort Collins We approach every job with the same enthusiasm and professionalism, but most importantly, we aim to give the client their desired result. In the following proposal, we have outlined what we consider to be the ‘critical path’ to achieve your desired results within the prescribed timeframe. We have responded to the various elements of the RFP and we look forward to an opportunity to discuss this proposal in detail. If you should have any questions, please call us at 970-674-3300. Sincerely, Mike Oberlander, P.E., LEED-AP Project Manager THE INTERWEST TEAM SIMILAR PROJECTS/REFERENCES THE INTERWEST TEAM Interwest Consulting Group, Inc. (Interwest) founded in 2002, specializes in providing public and private civil engineering consulting services. Our experienced professional staff provides services on a wide range of transportation, educational, municipal, institutional, multi-family residential, commercial, and industrial site development projects. Interwest has the background and skill set to work exceptionally well with design teams, municipalities and stakeholders to find innovative strategies and successful solutions. Our project managers have the professional experience and integrity to lead a well-informed design and development process which fosters cost effectiveness and creativity, and ultimately results in successful projects.  Harmony and Shields; Harmony and College Intersection Improvement Projects  City of Fort Collins Engineering On-Call Contract  North Shields Street Corridor Improvements  College Avenue and Willox Lane Intersection  North College Corridor Improvements – Conifer to Willox  Timberline Road Corridor Improvements – Drake to Prospect Mike Oberlander, P.E., LEED-AP has 19 years of engineering design, management, planning and construction experience. He has built a strong and highly regarded reputation working with local municipalities through his involvement in many progressive, high-profile roadway projects which have demanded creative, forward-thinking solutions. Mike has been instrumental on several projects in securing the trust and approval of affected property owners, and his ability to develop innovative solutions for unique situations will serve this project, and the City of Fort Collins, as well. Sara T. Weier, P.E. has 15 years of experience in civil and environmental engineering design. Her experience includes roadway design including horizontal and vertical controls and site layout with grading, drainage, and utilities; completion of Bicycle and Pedestrian Needs Assessments for roadway projects; and field assessment activities. Sara is skilled in developing cost estimates for proposed designs and compiling final bid documents. Erika Schneider, P.E. has 14 years’ experience in civil engineering, land development, and drainage design. Erika’s drainage experience includes numerous storm water detention and conveyance system designs and reports relating to roadway improvements and land development projects. Her resume includes roadway widening and intersection improvements, residential and commercial site developments, grading and drainage plans, stormwater management plans, and erosion and sedimentation control plans. Erika has extensive experience with the City’s new Low Impact Development requirements and sustainability practices related to stormwater. Jon Lofton, LEED-AP has 17 years of experience in civil engineering drafting and design. He has been responsible for the drafting and design of a variety of land development and public works projects. His drafting and engineering duties included structuring all portions of the plans, detailing, roadway plan and profile, signing and striping plans, intersection detailing and grading plans. Jon excels at creating drawings that are graphically strong, accurate and easily read for construction. THE INTERWEST TEAM Geocal, Inc. is a professional services engineering firm providing expertise in geotechnical engineering, geologic hazard assessment, construction materials testing and inspection, and the environmental sciences. Geocal has been in business for over 24 years, and completed over 1,500 projects in Colorado and the western United States, primarily associated with infrastructure and transportation. Geocal’s expertise includes foundation design, pavement design and analysis, remediation of problematic soils, tunnel and GBR level investigations, slope stability analysis, seismic design, and retaining wall design and analysis. Typical projects include new roadway and bridge construction, asphalt and concrete overlays, pavement surveys and distress evaluations, roadway safety improvements and widening projects, pedestrian overpasses, and support laboratory materials testing services. Steven M. Bruer, PE, RG, has 21 years of experience in the geotechnical engineering profession that includes high-level engineering, client service, team leadership, and business development/management. His technical experience includes the design of earth retention systems of various types, helical tie back systems, foundations, ground improvement, and slope stability/stabilization. Steve has done pavement designs using current AASHTO, CDOT, and MGPEC procedures and has undergone training for the planned CDOT use of the mechanistic approach to pavement design and performance.  LCR 50 (Willox Lane) Bridge over Larimer and Weld Canal  SH 119 at Airport Road Underpass, Boulder County United States Infrastructure Corporation, dba Safe Site, is the nation's leading provider of underground location and subsurface engineering services. During the past ten years, Safe Site has helped countless companies locate and plan for underground utilities, resulting in the savings of millions of dollars, reduced property and facility damages and increased job safety. Using GPS and GPR technology, and located in Loveland, Safe Site provides timely and accurate service. They will provide both utility locates for surveying and utility potholing on the project as needed. THE INTERWEST TEAM Smith Environmental & Engineering (Smith), incorporated in May 2000, provides environmental services to public agencies throughout Colorado and the western United States. Smith specializes in services (studies, permitting, design, and construction) to CDOT and for transportation projects. Smith has completed numerous environmental analyses, authored NEPA documents, and obtained clearances/permits on over 700 environmental projects in the last 14 years, of which 300 were transportation projects in Colorado. The Smith staff of 25 is comprised of scientists, engineers, cultural resource specialists, and construction personnel, most of whom are certified professionals in their respective field(s) of expertise. Mikael Catanese, Certified Arborist, has more than 12 years of experience as a natural resource scientist. As a Certified Arborist he has conducted tree/forest investigations, removed trees, provided pruning and tree removal recommendations, and wildfire hazard assessments and management plans. Mr. Catanese is a long time resident of Fort Collins and has contributed to several technical reports. He will act as Smith’s Project Manager for the Drake and Shields intersection project.  I-225 Rail Line Design Build Tree Assessment  Fort Collins Natural Areas Program  SH7 – Arapahoe Road Tree Assessment, Boulder Andrew S. Ricker, Senior Environmental Scientist, has over 24 years of experience. His experience includes the management and supervision of all aspects of noise monitoring and modeling reports. He is proficient with the use of Type I sound level meters and data recorders. His qualifications include the design, managing and implementing of noise, odor, air quality (hot spot) analyses, lead-based paint, and asbestos surveys. Mr. Ricker's project experience includes the interpretation of field investigation data and generation of comprehensive reports for submission to clients and Federal and State environmental agencies, including Noise modeling, noise wall benefit cost analyses, Site Characterization Reports, Site Restoration Reports, Hot Spot Analysis reports, Corrective Action Plans, Work Plans, Sampling Plans, Health and Safety Plans.  Harmony Road and Shield Street Intersection Hot Spot analysis and Noise Analysis  Sheridan Blvd - 69 th to 72 nd Avenue Hot Spot Analysis, Westminster  Sheridan Blvd and 104 th Avenue Improvements Hot Spot analysis, Westminster Dr. Bob Mutaw, Principal Investigator, has more than 35 years of experience in all phases of cultural resources management. He has managed numerous investigations including files searches and literature reviews, surveys, testing, excavations, architectural evaluations, and HABS documentation. He has assisted federal agencies with SHPO and Native American consultation and preparation of Memoranda of Agreement and Programmatic Agreements. His experience includes projects throughout the western U.S., and in Japan and South Korea. He has been involved in over 500 small to large-scale cultural resources management projects.  Dry Creek Drainage Improvement Project, Larimer County  W 60th Avenue Realignment, Adams County  CDOT, US 287 Berthoud Bypass, Larimer County  FEMA, Spring Creek Pre-disaster Mitigation EA, Larimer County  US Bureau of Reclamation, Horsetooth Reservoir, Larimer County THE INTERWEST TEAM BHA Design Inc. (BHA) is a Fort Collins based landscape architecture firm established in January of 1993. BHA provides urban design, landscape architecture, master planning, image development, sign/way finding design, and public outreach to both public and private clients in a variety of settings. BHA creates community-based designs that are sustainable, restorative, and believes these are each essential ingredients to creating a better world. BHA has extensive experience with streetscape design and redevelopment including design, planning and assisting the design team through the public process. They have a great deal of experience working with public agencies and adjacent property owners to help provide a seamless transition from the new intersection improvements to the adjacent businesses and residential areas. Below are a few of the relevant projects BHA has been involved with:  Harmony and Shields Intersection Improvements  Harmony and College Intersection Improvements  North College Corridor Improvements  Timberline Road Streetscapes  North Shields Corridor Improvements  US 287 and SH 119 Intersection Improvements, Longmont Roger Sherman, PLA, Roger joins the team for this effort because of the depth of his design implementation experience in downtown and urban settings. His work in downtown Fort Collins includes the Linden Street Improvements, Poudre River Downtown Project, College Avenue Streetscape, Mawson Block, the City Office Building, Tenney Court Alley Renovation, and Mitchell Block. Roger has been responsible for managing and coordinating many of these projects for BHA from conceptual design through construction. Jason Messaros, PLA is an associate landscape architect with BHA Design with over 11 years of experience as a landscape architect. He draws creative inspiration from his local and overseas travel and life experiences. He has organized, managed and designed a variety of projects involving site design, master planning, public presentations, and obtaining project approvals and entitlement. Mr. Messaros also specializes in graphic design and digital methods including extensive use of Adobe CS6 and SketchUp for 3-D modeling and photo simulation. THE INTERWEST TEAM Hines Irrigation Consultants, Inc. (Hines) provides professional irrigation and water feature consulting and design services to Municipalities, State and Federal agencies, Contractors, Land Developers, Landscape Architects, and Civil Engineering firms throughout the region. Their reputation quickly grew by providing creative solutions to difficult design and construction challenges for a growing clientele located in the challenging Western United States, including Texas, and California. Their reputation is based upon the delivery of quality, and cost-effective design services - on time. Applying engineering principles to the design of efficient water delivery, mechanical systems, and sprinkler irrigation systems, they have successfully addressed the water management needs of a wide variety of clients. James Nathan (Nate) Hines C.I.D., CLIA graduated from the University of Oxford receiving a first class designation for his senior thesis. While living in the UK, Nate managed a number of international projects in London, the Mediterranean, and the Middle East. Nate is highly recognized for his work integrating sustainable solutions into the design process of large scale and unique projects by working closely with the planning team during the Design Development phase of a project. As Principal for the Company, Nate’s responsibilities include working closely with project owner and design team to develop cost effective, conservation-minded approaches to the wise stewardship of water resources.  Linden Street Improvements Project  Fort Collins Alleyways Project  7 th Street Streetscape – Glenwood Springs  Loveland Downtown Streetscape Master Plan ESC Engineering (ESC) offers powerful results and a personal approach. Founded in 1978 and employee-owned, ESC is an electrical engineering consulting firm providing services such as engineering and design, planning, control systems and automation integration, and geographic technology development. Yancy Schneider, P.E. is an engineer within ESC’s Electrical Infrastructure Group and specializes in primarily industrial and commercial power and lighting design. He has experience in field data collection, reviewing the data, assisting with creating the initial system model and power systems designs for electrical infrastructure upgrades. He has been and is currently working on a number of Arc Flash Studies. Mr. Schneider has over fifteen years of broad technical experience as an Electrical Engineering Consultant. He also has over five years of experience on design modifications, evaluations, calculations, and design reviews including equipment and drawing database updates, project scoping reports, engineering reports, and condition reports.  Fort Collins Country Club Remodel and Addition  City of Westminster Reuse Master Plan  North College Corridor Improvements, Conifer to Willox THE INTERWEST TEAM LARSEN Structural Design (Larsen) is a service-oriented structural engineering firm that brings professional knowledge, practical experience and superior documentation to each end every project. Larsen is based in Old Town Square in Fort Collins and the majority of their work is centered in Fort Collins and Northern Colorado. Larsen’s goal is to help create outstanding projects. They do this by taking a team centered approach, give an exceptional level of service to our clients and other consultants, and always provide uncompromising quality and safety to the public. Blake R. Larsen, P.E., LEED AP brings 16 years’ experience in the industry, tremendous knowledge in steel, wood and concrete structures, and nearly a lifetime of person experience living in Fort Collins. Blake is one of the few structural engineers that is a LEED Accredited Professional. Blake’s engineering skills shine in his ability to take on the challenging projects where many different variables need to be considered far beyond the structure. He has frequently teamed with both Interwest and BHA on local projects, and is adept at providing services on an on-call basis. Blake has participated in numerous municipal projects in Northern Colorado with City of Fort Collins, Larimer County, CDOT, along with local university governments at CSU, FRCC, and Poudre School District. Blake brings knowledge of the project area, it’s architectural history and character, and it’s importance to the City of Fort Collins.  Linden Street Improvements  Willow Street Apartments  Block One in the River District SIMILAR PROJECTS / REFERENCES Team Firms Project Interwest BHA ESC Hines Harmony and College Intersection Improvements 2010 Interwest led the team which completed the CDOT FIR and FOR plans required for improvements to the intersection of two major arterials, College Avenue (SH287) and Harmony Road. This extremely complicated project included coordination with the City and CDOT regarding CDOT right-of-way plans, drainage design requiring new stormwater separators, extensive pothole coordination and documentation, structural engineering services to support Urban Design features, aggressive schedule demands and a complex construction phasing schedule due to the high volumes of traffic on both roads. A great deal of coordination and communication was also required with the adjacent property owners affected by the intersection design and construction. Reference: Mr. Dean Klingner City of Fort Collins, Engineering 970.221.6511 dklingner@fcgov.com Interwest BHA North Shields Corridor Improvements 2015 (anticipated) Interwest is leading the team providing civil engineering and design for this ¾-mile long project which addressed multiple access and safety issues along this busy corridor. Challenges include widening the roadway, utility relocations, adding bicycle and pedestrian facilities (bike lanes and sidewalks), providing improved access to and parking for the Poudre River Trail, and replacing the existing structurally deficient bridge over the Poudre River. Reference: Mr. Ron Winne Larimer County, Engineering Department 970.498.5713 rwinne@larimer.org SIMILAR PROJECTS / REFERENCES Interwest BHA ESC Hines North College Corridor – Conifer to Willox 2014 (anticipated) Interwest is leading the design team on this very high profile and difficult project addresses improvements to the ‘northern gateway’ to the City of Fort Collins. Multiple challenges include significant access control definition and consolidation, improving safety for motorists, pedestrians, cyclists and transits users, utility coordination, and incorporating urban design and landscape features. Comprehensive and detailed phasing and traffic control plans are essential, as is extensive communication with affected business and property owners. Reference: Mr. Kyle Lambrecht City of Fort Collins, Engineering Department 970.221.6566 klambrecht@fcgov.com Interwest BHA ESC Hines 65th Avenue South of US34 Bypass, Greeley 2013 Interwest led the design team on this project which entailed roadway and intersection improvements serving both commercial and residential areas. Interwest provided preliminary design for the approximately one mile corridor, and final design for a quarter-mile segment including roadway widening, the addition of sidewalks and medians, and design of stormwater improvements. Interwest also provided plans, specifications and estimates required for bidding and construction. Reference: Mr. Rafael Samaniego City of Greeley, Engineering Department 970.336.4122 rafael.samaniego@greeleygov.com PROPOSED DESIGN SCOPE PROPOSED DESIGN SCHEDULE INTERSECTION IMPROVEMENT CONCEPT INTERWEST TEAM PROPOSED DESIGN SCOPE Scope and Schedule Considerations The Interwest Team is committed to meeting the City’s requirements for the Drake and Shields Intersection Improvements Project. All of the RFP goals are achievable, including improving air quality and safety at the intersection, with the addition of right turn lanes northbound and southbound. The most challenging of the goals set forth in the RFP is meeting the City’s schedule with respect to the CDOT Right of Way process. The project will require additional road right of way and temporary construction easements on the northwest and southeast quadrants of the intersection to meet its stated purpose and need. There are potentially three parcels impacted on the northwest quadrant of the intersection in the Raintree Commercial PUD. Tract B (in the corner) has two owners and is a blanket utility, drainage, and access easement. Qdoba owns Tract A (on the north side of Tract B). There is only one parcel impacted on the southeast side of the project; it is the common space for the Cimarron Square Homeowner’s Association. This parcel is a blanket utility easement. The blanket easements on both corners will give the team more flexibility related to possible utility relocations. The key to optimizing the project schedule and budget is to limit the number of parcels requiring the acquisition process. We have assumed that the necessary improvements on the northeast and southwest corners of the intersection will be achievable within existing right of way and easements. There are existing buildings very close to the right of way in the southwest quadrant and a large electric transmission tower in the northeast corner. Significant modifications that affect either of these features will be difficult within the project’s budget. We have also made an educated assumption that the NEPA CatEx clearance process will go smoothly and that an FHWA 4(f) process for cultural resources will not be required. If any of the clearance processes result in a delay in the start of right of way acquisition, the design schedule will be delayed. Our proposed schedule includes a six-month right of way acquisition process and a two- month allowance for drafting and approval of the CDOT Right of Way Plans. Working back from an April 2015 bid, the drafting of the Right of Way Plans must start in August of 2014. The schedule includes intense conceptual and preliminary design work as well as clearance efforts in June and July of 2014 so that City approval of the final horizontal layout can occur in mid-August. City review and decision-making will be critical throughout the first few months of the project to keep the schedule on track. The organization of the proposed design schedule differs slightly from the specific order laid out in the RFP. These changes allow the project to meet the deadlines stated in the RFP. The following tasks describe the work proposed by Interwest to achieve the project goals: INTERWEST TEAM PROPOSED DESIGN SCOPE Project Kickoff Phase The City will provide Interwest with a Notice of Award by May 1, 2014. Interwest, Smith Environmental (Smith), and Safe Site will proceed to work for the following two weeks first to validate the conceptual design prepared with the Intersection Prioritization Study, and then to research all available data and studies to narrow the scope of the project as it relates to roadway, utility, and clearance requirements. This time will include reviewing existing survey data and utility information to determine what, if anything, is missing from the mapping, and meeting with CDOT Environmental in the field to determine which items on the CDOT 128 Form (CatEx) can be cleared by CDOT and which will be the team’s responsibility. The project’s landscape and urban design effort will be led by BHA Design (BHA) with the support of Hines Irrigation Consultants (Hines), ESC Engineering (ESC), and Larsen Structural Design (Larsen). This intersection is not identified as a gateway project, but it is a priority of the City to add aesthetic appeal and interest to these locations when capital projects are built. BHA will work with the City to determine the budget for the landscape and urban design enhancements and then work with the design team to finalize and scope and design fee that will meet the project goal. With the background research and project design validation completed, Interwest will quickly prepare a scope and fee estimate for the City contract. This entire scoping process should take no longer than four weeks from Notice of Award. At the end of the project kickoff phase, Safe Site will locate or re-locate any utilities in the intersection that were suspect or missing during the research phase, and the City will survey the utilities and any other items not in the original survey. Immediately after the contract is signed, Smith’s historian, Dr. Bob Mutaw, will assess the project site for cultural resources based on the conceptual intersection design and anticipated limits of impact. He will coordinate his findings with CDOT Region 4. The areas immediately adjacent to the intersection were all developed in the 1980’s, and assuming the project limits do not change significantly, we do not anticipate that there are any eligible properties that will require further investigation or processes. In the event that an eligible resource is impacted, the team is prepared to complete all required studies and requirements. INTERWEST TEAM PROPOSED DESIGN SCOPE Preliminary Engineering Phase Smith will be responsible for all clearance activities with the project. The historic clearance discussed above is highlighted because of its potential impact to the project schedule if an eligible property is impacted. Several other clearances of note will be required because of the project’s location. A hot spot analysis for air quality will be required because of the existing level of service at the intersection. The purpose of the project is to improve air quality and we do not anticipate any issue with the hot spot analysis clearance. A noise study will also be required because of the residential building adjacent to the proposed northbound right turn lane. The noise study is of some concern because of the very close proximity of the building to Shields. This study is triggered whenever traffic is moved closer to a residential structure, and if this proximity of the traffic triggers unacceptable noise levels, mitigation may be required. It is impossible to know at this time if the thresholds for mitigation will be exceeded. If the study shows that the levels are too high, a cost benefit analysis of the mitigation is required. More often than not, mitigation is ultimately not required on local projects because of the cost benefit analysis. It again is our assumption that sound mitigation (a noise wall) will not be needed based on our experience with this clearance on projects of this type. None of the other clearance items are of concern to the team. Smith will prepare an ISA for the project area. We do not expect issues with this environmental study because of the project location. There do not appear to be any wetlands or other biological resources in the area. GeoCal is the geotechnical engineer for this project. They will be responsible for a pavement design report for the intersection per LCUASS Standards. They will assess the existing pavement structure and make recommendations for both an asphalt roadway and also a concrete intersection. A concrete intersection would be preferred by the City and the Team, and it will be studied with all cost estimates as the project budget will ultimately dictate if this improvement is appropriate. Throughout the preliminary design phase, Interwest and BHA will work with City to solidify the geometry of the roadway, walk, and bicycle improvements and provide a cost effective means of adding urban design to the intersection. The urban design component will build on existing architecture in the area and create a character for the intersection. Part of this design may include enhancements in the pedestrian and bike zones to better segregate modes of transportation and improve the safety of the intersection along with the aesthetics. Two concepts of the roadway, urban design, and landscape design will be provided with this effort. Conceptual level costs will be determined for each design. INTERWEST TEAM PROPOSED DESIGN SCOPE There are multiple design options for the project. The first approach is to follow the conceptual design from the Intersection Prioritization Study. This simply widened the roadway 12’ for the new right turn lanes, and added a detached sidewalk. This is likely the most cost effective alternative, but may not adequately enhance safety in the intersection for bicycles and pedestrians. We would like to investigate the concept of adding corner islands at the new right turn lanes to further improve the bike and pedestrian condition at the intersection. Small corner islands were added to the Harmony and College intersection in 2010 with great success. The islands reduce the length of the crosswalk, eliminate the need for a median refuge, and remove some of the inevitable conflict points between crossing pedestrians and vehicles. Ideally, corner islands would be added to all corners of the intersection, but this may not be feasible because of physical constraints and the project budget. The attached exhibit illustrates this concept for the new right turn lanes with the addition of corner islands. In the Prioritization Study, the Davidson Drive ¾ movement intersection improvement adds a very small ribbon median to limit turns. We would like to explore options with “porkchop” islands on Davidson Drive to similarly limit movements, but keep the majority of the construction out of the middle of Shields Street. This conceptual intersection design is also shown on the attached exhibit. There are many mature trees within the project area, and Smith’s Arborist, Mikael Catanese, will be responsible for tree mitigation and protection plans for the project. Interwest and Smith will collaborate to find a design that minimizes impacts to the existing trees so that protection, rather than removal and mitigation, can be the focus. Interwest and BHA will be the City’s partner for all of the public outreach and open houses discussed in the RFP. We have a long combined history of working as a team to communicate projects and their impacts to all stakeholders. The project schedule lists the first open house at the completion of the two intersection/urban design concepts. This milestone is also the point when the concepts and cost estimates will be presented to the City for final conceptual review. Based on the input from the team, and the feedback from the City and public, the footprint for the project will be solidified in August of 2014. With a firm project footprint, Interwest will immediately prepare a right of way and easement map for the City Survey Department. We will work with the City to determine the parcel numbering and prepare the Right of Way Plans for submittal to CDOT. A successful strategy that we have implemented in the past includes getting slightly larger right of way and easement parcels so that in the event of a minor design change, the right of way plans are still adequate. INTERWEST TEAM PROPOSED DESIGN SCOPE Along with the Right of Way Plan drafting task, Interwest and the BHA team will proceed with the required documents for the CDOT FIR submittal. This will include all plan items listed in the RFP, as well as an outline of anticipated specifications and a CDOT format summary of quantities and cost estimate. The initial drainage report will be prepared at this time. Drainage infrastructure exists in the intersection, so there is the ability to create water quality areas with a positive drainage outfall. New drainage infrastructure is the most likely component of the project to interfere with existing utilities. We have moved the utility potholing effort from the Kickoff phase to the FIR phase of the project so that we can pothole the area with knowledge of the proposed street and storm drainage design. We currently plan to submit FIR plans for review on October 1, 2014 and have allowed four weeks for review and the FIR meeting. Right of Way Plans will be approved in October as well, and to meet the construction schedule the City will need to initiate the acquisition process immediately upon receiving approved Right of Way Plans from CDOT. Final Engineering Phase FOR plan and specification preparation will take place immediately after the FIR meeting with the City and CDOT. This iteration of plan preparation will advance the plans to a construction level. Additions to the plans at this stage will include profiles of storm pipes and water quality features, detailing of new medians and islands, grading plans with spot elevations (particularly in handicap access paths, at ramps, and around urban design features), and fully developed cross sections for earthwork quantities. Tabulation sheets will also be prepared as a part of the FOR plans, which quantify all pay items and their location in the intersection. The creation of tabulation sheets is a critical quality control step at Interwest. During conceptual design the FIR phase, quantity takeoffs and cost estimates are completed on an overall project basis. When the tabulation sheets are created, and the project is broken into pieces, we get a critical check of the overall project quantities versus the sum of the smaller quantities developed with the tabulation sheets. Another critical check between FIR and FOR is the development of a 3D model based on the profiles created for the curbs. The model allows the designers to create 0.1 foot contours and find areas in the design that may have a vertical error. The model is also used to back check any spot elevations by verifying that the spot is in the right location compared to the 0.1 foot contours. Horizontal alignments are simply checked on a full size print by hand with a scale. This combination of low tech and high tech methods of cross checking and back checking the design and the quantities has proven very successful on Interwest projects. We invite you to contact our references with regard to the quality of the construction documents we prepare. INTERWEST TEAM PROPOSED DESIGN SCOPE Along with various clearances and the urgency of the Right of Way Plan approval, utilities often prove to be a challenge on intersection widening projects. Safe Site and Interwest have the knowledge and experience to solve utility issues that arise during the FIR and FOR plan preparation. This project enjoys the benefit of blanket utility easements adjacent to both new turn lanes, offering a great deal in design flexibility and serving to accelerate the relocation design as the Right of Way Plans will be able to proceed prior to determining every relocation. During the FOR phase of design, Interwest will prepare an exhibit for a utility coordination meeting where exact locations for utility relocations are called out along with the responsible party. At this meeting, it will be the goal of the team to set firm dates for relocations. In the past, the City’s inspectors have played a valuable role in spearheading utility locates prior to bidding the project; we hope that this same method can be used for Drake and Shields. The FOR submittal is scheduled for February 1, 2015, with four weeks allotted for CDOT and City review. Immediately after the FOR meeting, the second open house is planned to reconnect with the public and especially impacted property owners. March of 2015 is dedicated to final property acquisition and preparation of the “For Bid” documents. These plans will be ready and waiting to bid immediately upon the completion of the right of way acquisition in April of 2015. The following pages include the detailed schedule which corresponds to the above scope, as well as a conceptual exhibit highlighting design modifications Interwest will explore during the conceptual design phase of the project. The Interwest team is eager and prepared to take on this project and its aggressive schedule. With the roadmap laid out here, and the commitment of the City, we feel that a 2015 construction is achievable. PROJECT KICK-OFF PHASE Notice of Award - May 1, 2014 Review Existing Survey and Utility Information Review Existing Conceptual Design & Validate w/ City Meet CDOT Environmental - Scope CatEx Needs Scope, Sign Contract and Commence Project Intersection Utility Locates (paint - Safe Site) Additional Topographic Survey (City) Historic Assessment of Project Area (Assumed Clear) PRELIMINARY ENGINEERING PHASE Noise Study and Hot Spot Analysis (Assumed Clear) Misc. CatEx Clearances (ISA (Lead Paint), Biological, etc.) Geotechnical Engineering Report and Pavement Design Urban Design and Intersection Layout Concepts (2) Conceptual Design Cost Estimates (2) Tree Mitigation Plan for Each Design Concept Open House City Review - Final Horizontal Layout and ROW Needs Approved Right of Way Plans Drafted and Approved (Legals by City) Impacted Utility Potholes / Relocation Coordination FIR Roadway and Urban Design Plans / Preliminary Phasing Drainage Report / Water Quality and Outfall Design FIR Summary of Quantities and Cost Estimate FIR Specification Outline FIR Submittal, Review and Meeting Right of Way Notices, Negotiation, and Acquisition (by City) FINAL ENGINEERING PHASE FOR Roadway Plans and Specifications Final Drainage Report and SWMP Preparation Final Tabulation Sheets, Summary of Quantities and Estimate Final Utility Coordination Plans w/ Responsible Party Final Landscape, Irrigation and Urban Design Plans FOR Submittal, Review and Meeting Open House Prepare All Documents "For Bidding" Bid and Award to Contractor Begin Construction Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 Jun-15 Drake and Shields Intersection Improvements Project Interwest Team - Proposed Design Schedule May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 May-15 INTERSECTION IMPROVEMENT SAMPLE PLANS KEN PRATT (SH 119) AND MAIN STREET (US 287) LONGMONT, COLORADO