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HomeMy WebLinkAbout172842 XEROX CORPORATION - PURCHASE ORDER - 3214302 (2)Fort Collins Date: 07124/2014 Vendor: 172842 XEROX CORPORATION PO BOX 7405 PASADENA CA 91109-7405 PURCHASE ORDER PO Number Page 3214302 1 of 3 This number must appear on all invoices, packing slips and labels. Ship To: PUBLIC LIBRARY (MAIN) 201 PETERSON ST FORT COLLINS CO 80524-2990 Delivery Date: 01/10/2014 Buyer: DAVID CAREY Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED, DURING THE CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. Line Description Quantity uOM Unit Price Extended Ordered Price 3 2014 ANNUAL PURCHASE ORDER 1 LOT LS 36,516.68 XEROX COPIER ESTIMATED COSTS ANNUAL PO TO COVER 2014 LEASE PAYMENTS AND ESTIMATED PRINT CHARGES AS INVOICED. FOR XEROX COPIERS LOCATED AT POUDRE RIVER PUBLIC LIBRARY DISTRICT FACILITIES. Monthly Model Serial# Base B/W Copy Color Location Lease/Term Install End Date W7545P XKP553702 $313.33 $0.0051 $0.0496 Webster House 48mos. 11/28/12 11/28/16 W7120P XDC113841 $117.67 $0,0051 $0.0496 Webster House 48mos. 11/28/12 11/28/16 W7535P XKK417864 $229.16 $0.0051 $0.0496 Old Town -1st 48mos. 11/28/12 11/28/16 W7535P XKK417856 $230.46 $0.0051 $0.0496 Old Town -1st 48mos. 11/28/12 11/28/16 W7535P XKK417795 $388.91 $0.0051 $0.0496 Old Town-2nd 48mos. 11/28/12 11/28/16 W7535P XKK417842 $255.22 $0.0051 $0.0496 Old Town-2nd 48mos. 11/28/12 11/28/16 W7545P XKP553453 $312.53 $0.0051 $0.0496 Old Town-2nd 48mos. 11/28/12 11/28/16 W7535P XKK417926 $313.75 $0.0051 $0.0496 Harmony -Ken 48mos. 11/28/12 11/28/16 W7545P XKP552215 $197.03 $0.0051 $0.0496 Harmony -West 48mos. 11/28/12 11/28/16 W7535P XKK417863 $323.64 $0.0051 $0.0496 Harmony -East 48mos. 11/28/12 11/28/16 W7535P XKK417846 $243.86 $0.0051 $0.0496 CouncilTree-N 48mos. 11/28/12 11/28/16 W7535P XKK417814 $226.76 $0.0051 $0.0496 CouncilTree-S 48mos. 11/28/12 11/28/16 W7545P XKP552711 $347.68 $0.0051 $0.0496 Co.Tree-Staff 48mos. 11/28/12 11/28/16 City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by Gerry S. Paul City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com Pay terms net 30 days Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Fort Collins PURCHASE ORDER PO Number Page 3214302 2013 This l number must appear on alinvoices, packing all sand labels. Line Description ` U 99LILy UOM Unit Price "�` Ordered Price MOBLPRNT SW YAL-003127 $69.80 N/A N/A N/A 48mos. 11/28/12 11/28/16 MOBLPRNT SW YAL-003151 $83.54 N/A N/A N/A 48mos. 11/28/12 11/28/16 MOBLPRNT YAL-003153 $55A9 N/A N/A N/A 48mos. 11/28/12 11/28/16 MOBLPRNT YAL-003131 $55.16 N/A N/A N/A 48mos. 11 /28112 11/28/16 MAINT PLAN YAL-003127 $20.00 N/A N/A Harmony 48mos. 11/28/12 11/28/16 MAINT PLAN YAL-003131 $20.00 N/A N/A Council Tree 48mos. 11/28/12 11/28/16 City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by Gerry S. Paul City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com W. Pay terms net 30 days Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 F=;it3i�i7f2�f� IIC�IRFTfIKL[l[;ELEi Page 3 of 3 1. C0MMERCIALDEfA1LS. Tax exemptions. By suture the City of Fon Collins is exempt from state and local taxes. Our Exemption Number is 98-04502. Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector of Internal Revenue, Denver, Colorado (Ref. Colorado Revised Statutes 1973, Chapter 39-26, 114 (a). Goods Rejected. GOODS REJECTED due m failure m meet spetlfica o as, either when shipped or due to defear of damage in transit, may be rttumed to you for credit and are not to be replaced except upon receipt of written imtmonams fmm me City of Fan Collins. Inspection. GOODS art subject to the City effort Collier inspection on arrival. Final Acceptance. Receipt of the merchandise, se or equipment in response to this order can result in authorized payment on the pan of the City of Tom Collins. However, it is to W understood that FINAL ACCEPTANCE is dependent upon completion of fill applicable required inspection procedure, Preigh, Tema. Shipments must be F'.O.B., City of Fart Collins, 700 Wood St, Pon Collins, CO 80522. unless otherwise specified on this order. If pemtissom is given to prepay freight and charge separately, the original freight Fill most accompany intact. Additional charges for packing will not be accepted. Shipment Distance. Where manu(atmrers have distributing points in .He. as of the country, shipment is expected from the nearest distribution point to destination, and excess freight will W drill from better, when shipments are made fmm greater distance. Paramus. Seller shall procure at sellers .In unit fill nee scary permils, cenifcaes and licenses required by all npplle dle laws, regard onvs, ardinances and rules of the state, municipality, tonisry, or political subdivision where the work is performed, or required by any other duly constituted public authority having jurisdiction over the work of vendor. Seller hour agrees to hold the City of Fan Collins harmless front and against all liability and loss incurred by them by reason of an asserted or established violation of my such laws, regulations, ordinances, roles mad cargificannots. Authmmunfion. All parries to this contract agree that the representatives are, in fart, berm fide and possess fun ape complete authority to bind said parties. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance In the terms and conditions stated herein set fah and any supplementary of additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different tests and conditions proposed by seller are objected to and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediamly ifyou carrot make complete shipment in arrive on your promised delivery doe as noted. Time a of lie essence. Delivery and performance must be e1R red within the time stated on the purchau order and the documents attached hours. No acs of the Purchasers including, without limitation, acceptance of partial Ise deliveries, shall operate as a waiver of this provision. In the an, of any delay, the Purchases shall have, in addition to other legal and equitable remedies, the option of placing this order elcewhere and holding the Seller liable fir damages. However, the Seller shall not be liable fur damages as a result of delays due to causes not reasonably furesaable which are beyond its reasonable control and without its fault of negligence, such acts of Gad, acts of civil or military authorities, governmental priorities, fires, strikes, Hood, epidemic, wars or riots provided that notice of the conditions musing such delay is given to the Purchaser within five (5) days of the time when the Seller first received knowledge Neral In the event of my such delay, the date of delivery shall be extended for the petifol equal to the time actually lost by sawn of the delay. 3. WARRANTY. The Seller warrants that all goods, critics, materials and work covered by this order will conform with applicable drawings, specifications, aamplu and/or other descriptions given, will W fit for the proposes intended, and ,fumed with the highest degree of care and compemnm in accordance with accepted standards for work of a similar nature. The Seller agrees to hold the purchaser hamtless from any loss, damage or expense which the Purchaser may suffer or incur on amount of the Sellers breach of warranty. the Seller shall replace, repair or make good, without cast to the purchase, any defers or faults arising within one (1) you or within such longer period of time as may be prescribed by law or by the mutts of my applicable warranty provided by the Seller after the date of acceptance of the good famished hereunder (ecceptance not to be unreawnably delayed), reporting fmm imperfect or defective work done or matma8 fmahed by the Seller. Acceptance or use of goods by the Purchaser shall nut constitute a waiver of any claim uMcr this warm, Except as whenvion provided in this purchave order, the Sellers liability hereunder shall extend to all damages pmximmal, caused by the breach of any of the Iregoing..—it- or guarantees, but such liability shall in no event include loss afprofirs or lass of use. NO IMPLIED WARRANTY OR MERCHANTAIII LITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Parchaser may make changes to legal terms by without change order. .. 5. CHANGES IN COMMERCIAL TERMS. The Purchaser may make any changes m the toms, other than legal terms, including addinmms in or deletions from the quantities origitully ordered in the speci0otions or drawings, by cabal or written change order. If any such change unions the amount due or the date ofperrmance hereunder, an equitable adjustment shall W made. 6. TERMINATIONS. The Purchaser may a, tiny time by written change order, terminate this agreement as to any or all portions of the goads then not shipped, subject to any equitable adjustment between the parries as to any work or materials then in progress provided that the Pandho c, shall not be liable for any clairm for anlicieved pcofis on the uncompleted portion of the good output work, for incidental or consequential damages, and that no such rdjustment he made in favor of the Seller with respect to any goods which am the Sellers standard stock. No such termination shall relieve the Pwchasa or the Seller ofany of the. obligations as to any gaols delivered hereunds, q. CLAIMS FOR ADJUSTMENT. Any claim for adjustment most be assnned within thirty (30) days from the dam the change or termination u ordered 8. COMPLIANCE WITH LAW. The Seller warrants that all goods Bald hereunder shall have been produced, said, delivered and furnished in strict compliance with all applicable laws and regulations to which the goods am subject. The Seller shall execute and deliver such documents as may W required to effect or evidence compliance. All laws and regulations required to be ncoryomti in agreements of this character ate hereby incorporated herein by this reference. The Seller agrees to indemnify and hold the Purchaser hamtless From all cosy and damages suffered by the Purchaser as a result of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither parry shall assign, transfer, or convey this order, or any modes due or to become due hereunder without the prior written consent of the other part'. 10. TITLE. The Seller warrants full, clear and unreque ed title to the Pmchsser for all equipment, materials, and items burnished in performance of this agreement, bee and clear of any and all lice, restrictions, rtserommus, seeunty interest encumbrances ape claims ofoHno, I L NONWAIVER. Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to any rights or remedies provided herein or by law, failure to promptly notify the Set let in the event of a breach exercise the accept; on of or payment for goods hereunder or approval of the design, shall not release the Seller of any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the purchaser to insist upon strict performance hermfor any of its fights or remedies as to any such goods, regardless of when shipped, received or accepted, ax to any prior or subsequent default Inmost nor shall nay purport i foal modification or rescission of this puehase order by the Purchaser operate as a waiver of tiny of the terms hereof. 12. ASSIGNMENT OF ANTITRUST CLAIMS. Seller and the Purchaser recognix that in actual economic practice, overcharges resulting from antitrust violations are in fiat home by the Purchaser. Theretofore, forgoodcause and as consideration for executing this purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter acquired under federal or .to antitrust laws for such overcharges calming to the particular goods or services purchased or acquired by the Purchaser pursuant to this porchnce order. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. If me Purchaser directs the Seller to comet nonconforming or defective good by a daze to W agreed upon by the Purchaser and the Seller, and the Seller thearafer indicates its inability or unwillingness to comply, the Purchaser guy cause Be work to be performed by the most expeditious means available to it, and the Seller shall pay all casts associated with such work. The Seller shall release the Purchaser and its contractors of any tier from all liability and claims of tiny nature resulting from the performance ofsuch work. This release shall apply even in the event of fault of negligence of the pony released and shall extend to the directors, oRirars and employees of such poly. The Sellefs contractual obligations, including warranty, shall not be deemed to be reduced, in any way, because such work is performed or caused to be performed by the Purchaser. 14, PAL'F.NTS. Whenever the Seller is required to use any design, device, material or process covered by letter, patent, trademark r copyright the Seller shall indenmify and save hamtless the Purchaser from any and all claims for infringement by reason of the use of such patented design, device, material or process in connection with the c usamm, and shall indemnify the Purchaser for any cost, expense or damage which it may W obliged to pay by reason of such infringement at any time during the prosecution or after the completion of the work. In vice said equipment, or any pan dery f or the intended use of the goods, is in such suit held to constitue infringement and the use of said equipment or Ran is joined, the Seller shall, at its own expense and at its opdon. either praure for the Purchaser the right to continue using said equipment or pans, replace the same with substantially equal but noninfringing equipment, or modify it so it becomes noninfringing. 15. INSOLVENCY. If the Seller shall become insolvent or bunkmpts make an ossignrrm for the Ismefil of creditors, appoint a or trustee for any of the Sellers property or business, this other may forthwith be canceled by the receiver without liability. 16. GOVERNING LAW. The definitions of tams used or the interpretation order agreement and the rights troll parties hereunder shall be cormmed under and govemed by Be laws of tte Sure of Colorado. USA. The fallowing Additional Conditions apply only in cases where the Seller is to Perform work hereunder, including the services of Sellers Represen mica(,) on the premises of others. 17. SELLERS RESPONSIBILITY. The Seller shall carry on said work al Seller's own nsk until the same u fully completed end accepted, and shall, in case of my accident, destmcfion or injury to the work maker materials before Sellels that completion and acceptance, complete the work at Sellefs awn expense and to le satisfaction of the Purchaser. What materials and equipment art boarded by others for installation or creation by the Seller, the Seller shall receive, unload same and handle same at the site and become msponsible therefor as though such materials anal equipment were being famished by the Seller ander the order. 18. INSURANCE. The Seller shall, at his own experse, provide for the payment of wotkets compensation, including occupational disease beneti., sits employees employed on or in connection with the work covered by this purchase order, under to their dependents in accordance with the laws of the sure in which the work as to W done. The Seller shall also tarty comprehensive general liability including, bar not limited to, commercial and mromobile public liability insurance with bodily injury and death limits of an least 5300,000 for any one person, 5500,00o for any car ucidem and propeny damage limit Per accident of 5400,000. The Seller stall likewise require his tomractors, if any, to provide for such compensation and insurance. Before any of the Sellers or his communist employees shall do any work upon the premises of others, the Seller shall famish Be Purchaser with a mini elite that such compensation and insurance have been provided. Such certificates shall specify ,he dam when such om micalion and insurance have been pmvided. Such certibeaes shall specify the date ban such compensation and insurance expires. The Seller agrees that such compensation and insurance shall be mametined until after the entire work is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seller hereby examines the attire respoembility and liability for any and all damage, loss orinjury ofany kind or nature whatsoever or persons or pmpeny caused by or resulting from the execution of the work pmvided for in this purchase order or in connection herewith. The Seller will indemnify and hold hamless the Purchaser and any r all of the Purchasers oRcers, agents and employees fmm and transit any and all claims, loam, damages, charges or expenses, whetter direct or indirect, and whether to persons or property to which the Purchaser may be put or subject by reason of any act, action, negla,, omission or def trill an the an of the Seller, any of his cormacmrs, or any of the Sellers or contractors officers, agents or employees. In case any suit or other proacedings shall be brought agents, the Purchase, or its oRcers, agents or employees at my time on account or by reason of any net, action, neglect, omission or default of the Seller of any of his contractors or any of its or then oRcen, agents or employees as of rmand, the Seller hereby agates in wasume the defense themof and to defend the some at the Sellers own expense, to pay any and all costs, charges, anatomy, fees and other exposes, any and all judgmens that may W incurred by or obtained againt the Purchaser or any of its or the, i hens, agents or employees in such suits or other proccadings, and in case judgment or other lien be placed upon or obtained against ,he property of the Purchase, or said parties in or M a result ofsuch suits or other proceedings, the Seller will at once cause the same in be dissolved and discharged by giving bond or otherwise. The Seller and his contmcmrs shall take all safety precautions, fumish and install all guards necessary for the prevention of accidents, comply with all laws and regulations with regard to safety including, but without limitation, the Occupational Safety and Health Act of 1970 and all rules and regulations issued pursuant therem. Revised Wall14