HomeMy WebLinkAboutCORRESPONDENCE - RFP - 7304 COLLECTION SERVICES (2)May 16, 2014
Professional Finance Company, Inc
Attn: Scott Raberge
5754 W 11th Street, Suite 100
Greeley, CO 80634
RE: Renewal, 7304 Collection Services
Dear Mr. Raberge:
The City of Fort Collins wishes to extend the agreement term for the above captioned proposal
per the existing terms and conditions and the following:
1. The term will be extended for one (1) additional year, June 1, 2014 through May 31, 2015.
2. The scope of work is hereby amended to incorporate the attached Municipal Courts Scope of
Services.
If the renewal is acceptable to your firm, please sign this letter in the space provided and return
all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO
80522, within the next fifteen days.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating
that you do not wish to renew the contract and state the reason for non-renewal.
Please contact Pat Johnson at (970) 221-6816 if you have any questions regarding this matter.
Sincerely,
Gerry S. Paul
Director of Purchasing and Risk Management
__________________________________________ ________________
Signature Date
(Please indicate your desire to renew 7304 by signing this letter and returning it to Purchasing
Division within the next fifteen days.)
GSP: jw
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707- fax
fcgov.com/purchasing
DocuSign Envelope ID: 56CC1B33-8D2A-409F-9DF5-E73B704A1177
5/18/2014
MUNICIPAL COURTS
SCOPE OF SERVICES
Background Information:
The Fort Collins Municipal Court (Court) is responsible for administering the operations of the judicial branch of
City government according to the City Charter and ordinances adopted by City Council. Cases adjudicated in
Municipal Court include traffic violations, misdemeanors, and civil infractions. Generally, cases are brought to
Municipal Court by the Fort Collins Police Services, Colorado State University Police Department, Animal
Control, and other City departments. In 2013, the Municipal Court processed approximately 33,000 cases to
completion: 17,000 general cases and 16,000 Camera Radar/Red Light (CRRL) cases. When a defendant fails to
appear or pay certain types of infractions, the case may be referred to a Professional Finance Company (Agency)
for further civil action.
Scope of Work:
The duties and responsibilities of the Agency will be to provide normal collection activities, including the
transmission of appropriate correspondence and telephone communications between the Agency and the debtor in
an effort to collect funds due to the Municipal Court on qualifying cases. The Agency agrees to follow all
procedures as outlined in the City’s Collection Services Agreement (the “Agreement”) except as set forth herein.
Any compensation for these services will be as indicated in the Agreement. Any fines/costs received by the Court
from the debtor on collection cases will be immediately reported to the Agency.
The Municipal Court will assign both CRRL and general case load cases to the Agency for collection on a routine
basis following the guidelines set forth in the Agreement. The Court will email the Agency all available case
information including; the defendant’s name, address, contact information, date of birth, violation date,
violation(s), citation number, amount due, and failure to appear/pay date. The Agency will email and mail to the
Court confirmation acknowledging receipt of the case information within 15 days as indicated in the Agreement.
General cases assigned to the Agency for collections will expire 4 years from the date such account was initially
due for payment to the City by the debtor and should be returned to the Court immediately after expiration. Any
monies collected by the Agency on the account prior to the expiration date will be remitted to the City less any
amount due the Agency for collection activities. As indicated in the Agreement, no compensation will be due to
the Agency for uncollected accounts.
CRRL cases assigned to the Agency for collections will expire 1 year from the date such account was initially due
for payment to the City by the debtor and should be returned to the Court immediately after expiration. Any
monies collected by the Agency on the account prior to the expiration date will be remitted to the City less any
amount due the Agency for collection activities. As indicated in the Agreement, no compensation will be due to
the Agency for uncollected accounts.
In the event the Court determines there are circumstances warranting the withdrawal of an account, the Court will
notify the Agency in writing or by email. The Agency will acknowledge receipt of this information, cease all
collection activity, and return the account to the Court. Any monies collected by the Agency on the account prior
to the withdrawal will be remitted to the Court less any amount due the Agency for collection activities.
The City’s contact person for this Scope of Services is the Municipal Court Administrator, 970-221-6801.
All other terms are as stated in the Agreement.
DocuSign Envelope ID: 56CC1B33-8D2A-409F-9DF5-E73B704A1177
DocuSign Envelope ID: 56CC1B33-8D2A-409F-9DF5-E73B704A1177
DocuSign Envelope ID: 56CC1B33-8D2A-409F-9DF5-E73B704A1177
DocuSign Envelope ID: 56CC1B33-8D2A-409F-9DF5-E73B704A1177