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WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
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DATED: 07/10/2014
Work Order Number:OPP-66519
Purchase Order Number:
Project Title: Police Wireless Redesign —4313
Commencement Date: 07/10/2014
Completion Date: 0813112014
Maximum Fee: (time and reimbursable direct costs): $16075.39
Project Description: Site evaluation and wireless redesign at Police Services.
Scope of Services: Minimum discount of 48% on purchase order = $100 K or 45% < $100K list price.
Each site specific project requires a work order authorized by the project manager and Purchasing
agent for release of funds. Invoices to reflect specific work order number and PO number.
Service Provider agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Work Order Services
Agreement between the parties. In the event of a
conflict between or ambiguity In the terms of the
Work Order Services Agreement and this work
order (including the attached forms) the Work
Order Services Agreement shall control.
The attached forms consisting of OPP-66519 are
hereby accepted and incorporated herein, by this
reference, and Notice to Proceed is hereby given.
CZ�,�����
Service Provider At
By: -
Date:
Submitted By: Bob Singleton
Network Administration Manager
(Project Manager)
Date: 07/1012014
Approved by: Dan Coldiron
CIO
Date: 07/10/2014
Approved by:
Director of Purchasing & Risk Management
(if over $60,000.)
Date:
;�GTRI.
RELENTLESS COMMITMENT
Wireless Site Survey
5. Project Pricing
This pricing is for GTRI to complete the work previously defined in this document. This is a Firm Fixed
Priced (FFP) engagement based on the information that has been collected from the Client and the
assumptions defined above. If any changes are required, the Client will follow GTRI's Change Order
Process to make any necessary adjustments.
Below is a breakdown of project billing milestones, which upon completion, authorizes GTRI to issue an
invoice for the amount shown.
All project pricing is quoted to occur during normal business hours, Monday through Friday, 8am - 5pm,
excluding holidays, unless otherwise defined in this statement of work. Engineering time used outside
of normal business hours may require a change order detailing the work to be completed and any
associated costs for work to be completed outside of normal business hours.
All prices are quoted in U.S dollars. Prices do not include tax, freight, or customs charges. The services
pricing for this agreement is good for 90 days from the date it is issued. If the proposed start date for
the project is greater than 90 days from the creation of this document then this document will
potentially need to be revised.
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■�GTRI.
RELENTLESS COMMITMENT
Wireless Site Survey
6. Signature Page
GTRI and Client agree that we have read this Statement of Work, its associated Master Sales Agreement,
understand them, and agree to be bound by their terms and conditions. BY SIGNING BELOW, YOU ARE
AGREEING TO THE MSA WHICH IS INCORPORATED HEREIN BY REFERENCE. Additionally, GTRI and Client
mutually agree that a photocopy of this document shall be treated as if it were an original. Client also
agrees that the contents of the document are proprietary, privileged and confidential and should not be
shared with any other entity outside of GTRI and Client.
Requested Project Start Date:
Agreed to:
Printed Name
City of Fort Collins
Signature
Date
Title
Printed Name Date
Purchase Order q:
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Prepared for:
City of Fort Collins
215 N. Masan St
Fort Collins, CO 80524
Scott Wilson
dswilson@fcgov.com
(970) 221-6632
Prepared by:
Global Technology Resources, Inc.
990 S. Broadway, Suite 300
Denver, CO 80209-4274
1-877-603-1984
Fax 1-888-803-6520
www.GTRI.com
SOW Templam, Revision 4/22/2014
GTR1.
W&V RELENTLESS COMMITMENT wireless site survey
Table of Contents
1. Project Overview............................................................................................................................1
1.1. Understanding Your Needs.......................................................................................................1
2.2. Project Planning........................................................................................................................2
2.2.1. Schedule...............................................................................................................................2
2.3. Project Execution......................................................................................................................2
2.3.1. Resource Management.........................................................................................................2
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;GTRI.
V RELENTLESS COMMITMENT Wireless site Survey
1. Project Overview
1.1. Understanding Your Needs
WHO: The City of Fort Collins
WHAT: The City of Fort Collins would like GTRI to assess and provide a design for the WLAN at the Police
Services Building.
WHY: Legacy Hardware is being used at this site and the City would like to receive an assessment and
design to replace this hardware.
1.2. Project Requirements
Based on discussions and documentation provided by City of Fort Collins, the following requirements
were outlined to GTRI.
The City of Fort Collins has asked GTRI to perform a site survey on an existing WLAN at their Police
Services Building and provide recommendations for integrating this WLAN system into their Enterprise
WLAN.
1.3. Proposal Terms
This Statement of Work serves as confidential written documentation and the basis of understanding for
technical integration services to be performed by Global Technology Resources, Inc. (hereinafter GTRI)
for City of Fort Collins (hereinafter Client). Client understands and acknowledges that the contents of
this Statement of Work are confidential as between GTRI and Client and shall not be shared with third
parties without the written approval of GTRI. Unless otherwise negotiated, the terms and conditions
outlined in the Master Sales Agreement (MSA) govern the work contained herein excluding Federal and
some State and Local agencies. The MSA, located online at www.gtri.com/MSA, is the most current
version and may be updated from time to time.
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�GTR1.
% RELENTLESS COMMITMENT Wireless site survey
2. Project Management
2.1. Project Initiation
2.1.1. Project Kick-off
GTRI will conduct a project kick-off meeting prior to work commencing to review the project scope,
project requirements and objectives, technical approach, communication plan and project schedule.
This meeting will be led by the GTRI Project Manager or BU Practice Leader, and include the Client,
Project Team, and other stakeholders.
2.2. Project Planning
2.2.1. Schedule
GTRI Project Management will provide a project schedule to outline the tasks and timelines required to
accomplish the scope. This can be included on the format of MS Project, MS Word, MS Excel or
simplified email format.
2.3. Project Execution
2.3.1. Resource Management
GTRI Project Management will be responsible for coordinating and directing the project team and
resources.
2.4. Project Control
2.4.1. Project Status
GTRI Project Manager will provide a project status to the project team and stakeholders during the
duration of the project. Depending on the type and duration of the project, this can be conducted at
milestone points or regular intervals during the duration of the project (per the project communications
plan). This will be in the format of an audio call or physical site meeting and/or a status report.
2.4.2. Change Management
GTRI Project Management will control any required changes to the project scope in the format of a
Change Agreement. If such requirement is identified, a Change Agreement form will be created to
outline the changes in scope and cost prior to commencement of work and approved by client.
2.5. Project Close-out
GTRI will conduct a project closure to review all completed tasks and components of the project scope.
This will include reviewing any project checklists and or punch lists, testing results and deliverance and
review of any included project deliverable documentation as per this SOW.
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GTRI.
RELENTLESS COMMITMENT
Wireless Site Survey
Upon completion of the close-out, GTRI will present the project close and acceptance form to the client
for acceptance and hand off the project to GTRI Managed Services if purchased.
This meeting will be led by the GTRI Project Manager or BU Practice Leader, and include the Client POC,
Project Team, and other stakeholders.
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N RELENTLESS COMMITMENT Wireless site survey
3. WLAN Design Services
This section identifies the work that will be performed as part of this project. The project will follow the
order of the activities as they are shown below.
3.1. WLAN Design Tasks
Below are the tasks GTRI will provide as part of this phase.
#
Item
DescriptionItem
1
Client Interview
Discussion with Client to verify the requirements:
and
• Network security details
Requirements
. Network management
Definition
, WLAN operating needs based on users quantity and location, workflow,
applications, and other factors
Wi-Fi technology
• WLAN RF coverage
• Network speed
Wi-Fi client type, make and model, quantity, and density
• Any WAP placement aesthetic limitations and WAP enclosures
2
On -site RF
• Determine WLAN design rules based on application and user density needs
survey and
• At the facility, perform spectrum analysis to determine potential interference
WLAN Design
sources that may impact WLAN performance
• Evaluate potential WAP and antenna mount types
Evaluate any physical or network limitations
At the facility, perform RF propagation analysis to determine wall and other
building material losses that will affect WLAN coverage. This data will be used as
input to the computer model
• Using a computer model, determined WAP location, antenna selection and
orientation, channel plan, and radio power output plan based on WLAN design
rules (Wi-Fi data only cell boundary at -67dBm & 10% RF cell overlap with multiple
RF cell coverage for high user density areas)
• Cooperating with client IT personnel, determine WLAN security policy details for
the WLAN
• Cooperating with client IT personnel, determine WLAN network element IP
addressing and VLAN scheme
• Cooperating with client IT personnel, determine WLAN network element
management scheme
• Once the initial design is complete, GTRI will provide the City of Fort Collins with
their recommended design (bill of materials and WAP installation map)
3
Coverage
• Once the assessment is complete, the City will have their contractor install the new
Review
access points per the GTRI design. .
• Once the new access points are installed, GTRI will perform a coverage review to
ensure proper RF coverage in the building
• GTRI will AirlVagnet or Veriwave to generate a heatmap for the coverage review
• GTRI will test and validate the design and make any necessary adjustments
4
Documentation
• Capture and document the final WLAN recommended design configurations
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GTRI.
N&V RELENTLESS COMMITMENT
Wireless Site Survey
On -going Project • Development and tracking of project timeline
Management • Coordination of GTRI personnel, equipment, and services with Client project
manager
• Coordination and attendance at periodic project status calls/meetings
3.2. WLAN Design Deliverables
This section of the Statement of Work covers the work that will be performed during the planning and
design.
WLAN Design Deliverables
• GTRI will provide a document detailing the results of the design to include results of the
spectrum analysis, a recommended parts list with WAP name, WAP location, WAP RF
channel, WAP RF output power, WAP IP addressing; WLAN security, management, and
other WLC configurations
• GTRI will provide a floor plan of the facility showing existing RF coverage based on the
current WLAN implementation
• GTRI will provide a floor plan of the facility showing expected RF coverage based on the
WLAN re -design
• GTRI will provide documentation as defined in the planning and design tasks
• GTRI will detail any modifications to the project design, assumptions and costs identified
during the planning & design and provide any required project change orders
• GTRI will submit a firm -fixed price statement of work for the project deployment
• GTRI will submit a hardware quote based on the site survey findings
• GTRI will create a project schedule and any associated change management approvals for
project deployment
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IC GTRI.
RELENTLESS COMMITMENT Wireless Site Survey
4. Assumptions
This section of the statement of work covers the assumptions that are made as part of this project.
These assumptions include tasks that the Client will agree to perform as part of this project. These
assumptions will also include what items are in scope and out of scope for this project.
General Assumptions
• Client will provide GTRI with a single point of contact or key staff necessary for completion of the
project.
• All communications for project details including scheduling, planning and work changes must be
communicated from the client point of contact to the GTRI primary point of contact.
• Client will provide GTRI with information about their currently deployed IT infrastructure as
applicable to this project. The Client will provide information to GTRI about sites of operation,
WAN circuits, Network topology, IP Telephony system information, and all IT computing systems.
• Client will work with GTRI to gather all data necessary for the work to begin on the first day of the
project.
• Client will ensure all appropriate power/environmental requirements are provided to the specific
project needs and environmental standards are being met prior to start date. This includes rack
space, power and cooling.
• Client will verify all cabling requirements are completed prior to the beginning of the project.
Project Assumptions
Client will provide accurate floor plan drawings of the facility which GTRI will use to design the
WLAN
• The City will be responsible for the installation of the new WAPs and joining them to our existing
enterprise controllers.
• GTRI is planning 1 on -site trip to the location for the Site Survey with Spectrum Analysis.
• GTRI will make a 2nd trip to be on -site for the coverage review that will be performed after the
new access points are placed by the City of Fort Collins.
• Pricing contained in this quote is based on the square footage (approx. 98k) provided by the City
of Fort Collins
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