HomeMy WebLinkAbout132379 ENCORE UNIFORM & APPAREL - CONTRACT - RFP - 7590 TRANSFORT UNIFORM DIRECT PURCHASE PROGRAMServices Agreement
7590 Transfort Uniform Direct Purchase Program Page 1 of 26
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and Encore Uniforms, hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance with
the scope of services attached hereto as Exhibit "A", consisting of four (4) pages and
incorporated herein by this reference. Irrespective of references in Exhibit A to certain
named third parties, Professional shall be solely responsible for performance of all
duties hereunder.
2. Contract Period. This Agreement shall commence April 1, 2014, and shall continue in full
force and effect until March 31, 2015, unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed four (4) additional one year periods. Renewals and pricing changes
shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU
published by the Colorado State Planning and Budget Office will be used as a guide.
Written notice of renewal shall be provided to the Service Provider and mailed no later
than ninety (90) days prior to contract end.
3. Delay. If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without its fault or negligence,
then the party so prevented shall be excused from whatever performance is prevented by
such cause. To the extent that the performance is actually prevented, the Service
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Provider must provide written notice to the City of such condition within fifteen (15) days
from the onset of such condition.
4. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in
writing by the parties. All notices provided under this Agreement shall be effective when
mailed, postage prepaid and sent to the following addresses:
Service Provider: City: Copy to:
Encore Uniforms
Attn: Terri Jo White
1420 Riverside Ave., Ste. 102
Fort Collins, CO 80524
tjholthouser@yahoo.com
City of Fort Collins
Attn: Kaley Zeisel,
Contract Manager
PO Box 580
Fort Collins, CO 80522
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the
Service Provider's obligations under this Agreement. Such payment shall be the Service
Provider's sole right and remedy for such termination.
5. Contract Sum. The City shall pay the Service Provider for the performance of this
Contract, subject to additions and deletions provided herein, as per the attached Exhibit
"B", consisting of one (1) page, and as per attached Exhibit “C”, consisting of one (1)
page, and as per attached Exhibit “D”, consisting of one (1) page, and all incorporated
herein by this reference.
6. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the services provided under this agreement. All
requests concerning this agreement shall be directed to the City Representative.
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7. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort
Collins. The City shall not be responsible for withholding any portion of Service Provider's
compensation hereunder for the payment of FICA, Workmen's Compensation or other
taxes or benefits or for any other purpose.
8. Subcontractors. Service Provider may not subcontract any of the Work set forth in the
Exhibit A, Statement of Work without the prior written consent of the city, which shall not
be unreasonably withheld. If any of the Work is subcontracted hereunder (with the
consent of the City), then the following provisions shall apply: (a) the subcontractor must
be a reputable, qualified firm with an established record of successful performance in its
respective trade performing identical or substantially similar work, (b) the subcontractor will
be required to comply with all applicable terms of this Agreement, (c) the subcontract will
not create any contractual relationship between any such subcontractor and the City, nor
will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work
of the subcontractor will be subject to inspection by the City to the same extent as the
work of the Service Provider.
9. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign
any responsibilities nor delegate any duties arising under the Agreement without the prior
written consent of the City.
10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the
services shall not be construed to operate as a waiver of any rights or benefits provided to
the City under this Agreement or cause of action arising out of performance of this
Agreement.
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11. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with
the highest degree of competence and care in accordance with accepted standards for
work of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to
City.
c. Service Provider warrants all equipment, materials, labor and other work, provided
under this Agreement, except City-furnished materials, equipment and labor, against
defects and nonconformances in design, materials and workmanship/workwomanship
for a period beginning with the start of the work and ending twelve (12) months from
and after final acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors of any tier.
Upon receipt of written notice from City of any such defect or nonconformances, the
affected item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
12. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
13. Remedies. In the event a party has been declared in default, such defaulting party shall
be allowed a period of ten (10) days within which to cure said default. In the event the
default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
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performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting
party commences legal or equitable actions against the defaulting party, the defaulting
party shall be liable to the non-defaulting party for the non-defaulting party's reasonable
attorney fees and costs incurred because of the default.
14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representatives, successors and assigns of said parties.
15. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or
liability of any character whatsoever brought or asserted for injuries to or death of any
person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an
additional insured under this Agreement of the type and with the limits specified within
Exhibit “E”, consisting of one (1) page, attached hereto and incorporated herein by this
reference. The Service Provider before commencing services hereunder, shall deliver
to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins,
Colorado 80522 one copy of a certificate evidencing the insurance coverage required
from an insurance company acceptable to the City.
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16. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
17. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of
this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision
of this Agreement.
18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et.
seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal alien who
will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in Public
Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the “e-Verify Program”) or the Department Program (the
“Department Program”), an employment verification program established pursuant
to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of
all newly hired employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
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c. Service Provider is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
1. Notify such subcontractor and the City within three days that Service Provider has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving
the notice required pursuant to this section the subcontractor does not cease
employing or contracting with the illegal alien; except that Service Provider shall
not terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the “Department”) made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Service Provider shall be liable for actual and
consequential damages to the City arising out of Service Provider’s violation of
Subsection 8-17.5-102, C.R.S.
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g. The City will notify the Office of the Secretary of State if Service Provider violates this
provision of this Agreement and the City terminates the Agreement for such breach.
19. Special Provisions. Special provisions or conditions relating to the services to be
performed pursuant to this Agreement are set forth in Exhibit "F" - Confidentiality,
consisting of one (1) page, and Exhibit “G” – FTA Terms and Conditions, consisting of
eight (8) pages, attached hereto and incorporated herein by this reference.
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CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:_______________________________
Gerry Paul
Director of Purchasing and Risk Management
Date:_____________________________
ENCORE UNIFORMS
By:_______________________________
__________________________________
PRINT NAME
__________________________________
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:_____________________________
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EXHIBIT A - SCOPE OF WORK
7590 TRANSFORT UNIFORM DIRECT PURCHASE PROGRAM
The City of Fort Collins is requesting proposals from qualified firms for a Uniform Direct
Purchase Program to include ancillary services, for the City’s Transfort Bus Division. This is a
one year agreement with the option to renew for up to four more one-year periods. This is
subject to appropriation of funds year-to-year.
I. SCOPE OF WORK/DELIVERABLES:
A. The City of Fort Collins requests proposals for purchase of uniform garments.
Additionally, the City requests that proposals include embroidery on uniform garments as
necessary, as well as mending and alternations of uniform garments as requested by
Transfort personnel. The intent is that an Initial Stocking Order for approximately 82
employees of Transfort will be placed upon award of the Services Agreement for Year 1;
with smaller Replenishment Orders to be made annually and/or as needed over the
course of the Agreement. In addition to Transfort, other City departments may also
contact Service Provider for purchase of garments and services per the guidelines
outlined in this Services Agreement.
B. SALES/SERVICE CENTER: The City requires that the Service Provider provide a sales
location for Transfort employees to purchase and receive ancillary services within a ten
(10) mile radius of 2600 S. College Ave, Fort Collins, CO 80525. Sales/Service Center
should provide adequate amenities to include the following: provide for private fitting
rooms, storage and/or display of approved garments, catalogs displaying approved
garments. Service Provider’s staff is to be trained and aware of the policies and
procedures of the awarded contract; in order that Transfort employees may easily select,
fit, purchase and have any necessary services performed on their chosen garments.
Walk-In and/or By Appointment service is to be available during normal business hours.
The City desires traditional business hours between the hours of 8:00 am and 5:00 pm
Monday thru Friday. However, alternate proposals for service hours will be considered.
Saturday hours are desirable.
i) Encore Uniforms is located at 1420 Riverside Avenue in Fort Collins. Standard
operating hours are from 9-6 M-F and 10-2 on Saturday. Samples are carried in
our showroom for those products that our larger group clients have approved for
their uniform allowance. Encore has changing rooms which allows our
customers to size product for ordering. All embellishment artwork and production
are done on site at the Riverside location.
C. ALLOWANCE MANAGEMENT: The City will provide annual allowances to Transfort
employees for the purchase of approved uniform items. Upon execution of the contract,
the City will issue a Blanket Purchase Order to the selected Service Provider. It is highly
desirable to the City that the Service Provider draw down on the purchase order using a
voucher or similar system. The City will be responsible for providing approved vouchers
to Transfort employees and identification criteria to the Service Provider. The City
requests the Service Provider to propose a system that can be managed by the Service
Provider allowing the employee to draw down on his/her voucher until all funds have
been expended within the voucher’s expiration date (one year from time of issuance).
The Service Provider will be required to invoice the City’s Contract Manager on a
monthly basis related to the draw-downs each employee has made against his/her
allowance.
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i) Service Provider has several models that are being used with existing larger
groups to manage group budgets and allowances. The following is a
representative sample of the model most likely to apply for Transfort and other
City of Fort Collins departments:
a. List of approved employees with budgeted allowance is held by Service
Provider and purchases are tracked at the individual employee level.
Employees come into the store to try on product and place individual
orders. Invoices are submitted semi-monthly to the customer. Service
Provider has a customer purchasing credit card or annual Blanket
Purchase Order Number on file to run against the invoices for payment,
for each City Department.
D. UNIFORM COMPLEMENT AND QUANTITIES: Transfort Initial Order Items selected by
the Transfort Contract Manager are shown in Exhibit B. Quantity Breaks, pricing level of
the items ordered, and overall Order Quantity all affect the level of discount applied and
the cost of embroidery (if applicable). Pricing methodology shown on the Encore Pricing
Matrix will be applied for subsequent orders for Transfort and orders for other City
departments. The Contract Manager will determine the quantities of each type of
approved garment that can be purchased by the employees. The Contract Manager
may add or delete uniform pieces from the Contract at any time during the Contract
Period.
i.) In addition to providing apparel the following services are provided by Service
Provider:
(1) Artwork Design
(2) Embroidery
(3) Screen Printing
(4) Laser Cutting / Engraving
(5) 100s of promotional products such as mugs, tally books, portfolios, pens,
bags, etc.
ii.) Lead-Time is impacted by the stitch count of the artwork but for a standard City
of Fort Collins logo most orders can be delivered in 2 weeks or less.
E. ORDERING: In addition to managing the implementation schedule, the Service Provider
will be required to fulfill orders placed by new employees and employees who are
refreshing their uniform garments with their annual allowances on a rolling period.
Orders should be at the Service Provider’s sales and service center and ready for pick-
up by the Transfort employee, or delivered to Transfort, within ten (10) business days of
the placement of the order. An order is considered complete when all embroidery and
alterations have been completed.
i) Terri Jo (TJ) White will be the Service Provider’s primary contact for this contract:
Phone: 970-482-6922
Email: tjholthouser@yahoo.com
ii) Each major customer (in this case, City department) has a uniform coordinator
who interfaces with the Service Provider’s primary contact. These two
individuals are in discussions on a regular basis and address any product,
embellishment, or service issue or required changes real-time.
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F. OVERSIZE/UNDERSIZE UNIFORMS: Service Provider is aware that an average of 5%
of City employees require oversized or undersized uniforms. Also, the Service Provider
is required to provide female-size apparel at no additional cost. Service Provider is to
make every effort to see that oversize, undersize and female employees receive their
uniform pieces in the same time frame as regular-size male employees.
i) Oversize upcharges vary depending on the manufacturer. See Exhibit B
Transfort Initial Order Items matrix for an example of this.
G. SIZE CHANGES: Service Provider is to provide a return period for the exchange of
items not embroidered or altered for normal size changes at no additional charge to the
City. Garments returned to the Service Provider must be in like-new condition.
H. ALTERATIONS: Alterations are to be a service provided by the Service Provider. If a
garment requires alteration, Service Provider has seven (7) calendar days to return or
replace garment from the date of being informed of the request by authorized City
personnel.
i) See Alterations Matrix.
I. PROFESSIONAL APPEARANCE: The City requires a professional appearance for City
employees. All uniform garments must be new.
J. MEASUREMENT, FITTING AND INVENTORY: Transfort requests that the Service
Provider provides the capability to measure employees upon their request, and provide
employees the opportunity to try on garments for proper fit on-site at the Service
Provider’s established sales and service center. Service Provider shall negotiate
schedule for these events with the City Contract Manager. Transfort requests that the
Service Provider maintain adequate inventory on-hand or guarantee reasonable
inventory replacement schedules to measure, fit and provide employees with their
uniform garments in a timely manner, regardless of size.
K. DIRECT EMBROIDERY LOGOS: Service Provider is to provide a service to directly
embroider logos to shirts, jackets, vests and other selected uniform garments as directed
by the City Contract Manager. The City will design the artwork for the logo; and will
provide the logo artwork to the Service Provider for embroidery. Embroidery is to be
included in the Purchase Price of the garment where indicated on the Pricing Schedule.
i) Cost for Direct Embroidery varies depending on quantity and price level of items
ordered, as is Screen Printing. See Encore Pricing Matrix.
L. INVOICES: The City desires to receive itemized invoices by employee name and/or ID
number, so that management can track articles of clothing and services that have been
provided to its employees. Invoices should include the following attributes:
a. Employee Identifier
b. Item Number
i. Item Number should be derived from the catalog of approved garments
c. Purchase, Service and/or Exchange Date
d. Itemized Charges
The City reserves the right to request that the awarded Service Provider create custom
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invoices that will meet the City’s needs, if deemed necessary.
M. COOPERATIVE PURCHASING: The City of Fort Collins allows other Public Agencies
the opportunity to purchase off the Award for this RFP at the option of the Awarded
Vendor. Other public agencies that are members of the Colorado Multiple Assembly of
Procurement Officials (MAPO) cooperative purchasing group in particular may contact
the awarded Service Provider with a desire to participate in any resulting awards as a
potential cooperative user.
N. SITE AUDITS: The City will reserve the right to do periodic Site Audits of the awarded
Service Provider, if deemed necessary.
O. All awards and extensions are subject to annual appropriations of funds.
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EXHIBIT B
TRANSFORT INITIAL ORDER ITEMS AS OF 3/17/14*
*Actual size breakdown may vary as individual fittings are completed.
Item
# Description Qty Price Extended
Formula NOTE:
1 free embroidery placement
1 Pique Fleece Jacket, Port Authority # F/L222, Colors: Graphite. Sizes: up to XL.
Includes Women's sizes. 61 $39.98 $2,438.78 80% MSRP + free embroidery
1A Pique Fleece Jacket, Sizes: 2XL and up. 2 $43.20 $86.40 80% MSRP + 2XL & up charge + free embroidery
2 1/4 Zip Job Shirt, 5.11 # 72314, Colors: BLACK. Sizes up to Men's XL. Unisex 38 $53.99 $2,051.62 90% MIN + free embroidery
2A 1/4 Zip Job Shirt, Sizes: Men's 2XL and up and Talls BLACK 2 $62.99 $125.98 90% Min + 2XL & up charge + free embroidery
3 Mid-Weight Hooded Jacket, Port Authority # J/L308, Colors: Black. Sizes: up to
XL. Includes Women's sizes. 97 $71.98 $6,982.06 80% MSRP + free embroidery
3A Mid-Weight Hooded Jacket, Sizes: 2XL and up. 4 $76.70 $306.80 80% MSRP + 2XL & up charge + free embroidery
4 Fleece Vest, full-zip front, Port Authority #F/L228, Colors: Charcoal Heather
Black. Sizes: up to XL. Includes Women's sizes. 78 $31.98 $2,494.44 80% MSRP + free embroidery
4A Fleece Vest, full-zip front, Sizes: 2XL and up. 4 $35.20 $140.80 80% MSRP + 2XL & up charge + free embroidery
5 Crew Neck Sweatshirt, Port & Company # PC90, Colors: Charcoal. Sizes: up to
Men's XL. Unisex. 65 $14.00 $910.00 90% MSRP + free embroidery
5a Crew Neck Sweatshirt, Sizes: Men's 2XL and up and Talls. Charcoal. 4 $18.50 $74.00 90% MSRP + 2XL & up charge + free embroidery
6 Polo Shirt, Tactical, Cornerstone #CS410/CS411, Colors: Charcoal (operators)
and Tan (supervisors). Sizes: up to XL. Includes Women's sizes. 227 $25.60 $5,811.20 80% MSRP + free embroidery
6A Polo Shirt, Tactical, Sizes: 2XL and up and Talls. Tan (supervisors) Charcoal
(operators) 6 $29.60 $177.60 80% MSRP + 2XL & up charge + free embroidery
7 Short Sleeve Button Up Oxford Shirt, Port Authority # S/L508, Colors: Steel
Grey. Sizes: up to XL. Includes Women's sizes. 130 $19.78 $2,571.40 90% MSRP + free embroidery
7A Short Sleeve Button Up Oxford Shirt, Sizes: 2XL and up and Talls. 8 $24.30 $194.40 90% MSRP + 2XL & up charge + free embroidery
8 Long Sleeve Button Up Oxford Shirt, Port Authority # S/L608, Colors: Steel
Grey. Sizes: up to XL. Includes Women's sizes. 65 $19.78 $1,285.70 90% MSRP + free embroidery
8A Long Sleeve Button Up Oxford Shirt, Sizes: 2XL and up and Talls. 4 $24.30 $97.20 90% MSRP + 2XL & up charge + free embroidery
9 Short Sleeve Button Up Tactical Shirt, Propper #F5311, Colors: Khaki. Sizes:
up to XL. Unisex. 12 $36.70 $440.40 80% MSRP + free embroidery
9A Short Sleeve Button Up Tactical Shirt, Sizes: 2XL and up. 2 $39.20 $78.40 80% MSRP + 2XL & up charge + free embroidery
10 Long Sleeve Button Up Tactical Shirt, Propper # F5312, Colors Khaki. Sizes:
up to XL. Unisex. 6 $38.25 $229.50 80% MSRP + free embroidery
10A Long Sleeve Button Up Tactical Shirt, Sizes: 2XL and up and Talls. 1 $41.75 $41.75 80% MSRP + 2XL & up charge + free embroidery
11 District Pant, Propper #F5256, Colors: Black. Sizes up to 44 even. Men's. 20 $39.84 $796.80 80% MSRP + free hemming if required
12 STL I Pant, Propper #F5282, Colors: Black. Sizes up to 44 even. Men's 20 $47.84 $956.80 80% MSRP + free hemming if required
12A STL I Pant, Sizes: 46 and up. 4 $50.34 $201.36 80% MSRP + free hemming if required
13 Tactical Pant, Propper #F5252/F5254, Colors: Black. Sizes up to 44 even,
Men's and up to 18 Women's. 20 $38.25 $765.00 80% MSRP + free hemming if required
13A Tactical Pant, Sizes: 46 and up Men's and 20-24 Women's. 4 $40.75 $163.00 80% MSRP + free hemming if required
14 Flat Front Pant, Dickies # 874, Colors: Black. Sizes up to 48. Men's 20 $22.20 $444.00 80% MSRP + free hemming if required
14A Flat Front Pant, Sizes: 50 and up. 4 $26.80 $107.20 80% MSRP + free hemming if required
15 Curvy Straight Stretch Twill Pant, Dickies #FP 342, Colors: Black. Sizes up to
18 Women's. 20 $23.95 $479.00 80% MSRP + free hemming if required
16 Slim Straight Stretch Twill Pant, Dickies # FP212, Colors: Black. Sizes up to 18
Women's. 20 $23.95 $479.00 80% MSRP + free hemming if required
17
Industrial Cargo Pant, Dickies # FP537, Colors: Black. Sizes up to 16 Women's. 20 $22.50 $450.00 80% MSRP + free hemming if required
18 Tactical Short, Propper # 5253, Colors: Black. Sizes up to 44 even. Men's. 36 $31.85 $1,146.60 80% MSRP
18A Tactical Short, Sizes: 46 and up. 4 $33.60 $134.40 80% MSRP
19 BDU Short, Propper # 5261, Colors: Black. Sizes up to 2XL. Men's 36 $23.85 $858.60 80% MSRP
20 11" Mechanical Stretch Work Short, Dickies # WR852, Colors: Black. Sizes up
to 44. Men's. 36 $19.20 $691.20 80% MSRP
21
9" Flat Front Short, Dickies # FR221, Colors: Black. Sizes up to 18. Women's. 40 $15.75 $630.00 80% MSRP
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EXHIBIT C
PRICING
Volume < $10 MSRP $11-$24 MSRP $25+ MSRP
Qty 1-12 MSRP + $6.50 Emb MSRP + $2.50 Emb MSRP + Free Emb
Qty 13-50 MSRP + $4.50 Emb MSRP + Free Emb 90% MSRP + Free Emb
Qty 51-100 MSRP +$3.50 Emb 95% MSRP + Free Emb 85% MSRP + Free Emb
Qty 100+ MSRP + Free Emb 90% MSRP + Free Emb 80% MSRP + Free Emb
2nd+ embroidery placement is $6.50 each for up to 10,000 stitch count
Embroidered Name and Titles is $4.50 each placement
Embroidered patches are $9.00-$12.50 up to 20,000 stitch count
Embroidered full backs are $15.00-$35.00 up to 100,000 stitch count
Pricing exceptions for 5.11, Carhartt, Chefwear, and Bags
Volume Pricing
Qty 1-12 Minimum Pricing + $6.50 Emb
Qty 13-50 Minimum Pricing + 1 Free Emb
Qty 50+ 90% Minimum Pricing + 1 Free Emb
NOTE: Items with a MSRP of > $200 receive a 20% discount + 1 Free Emb regardless of volume
Embroidery Pricing
The pricing in the table below is valid for 1 logo up to 10,000 stitch count
Screen Printing Prices
1 color 2 color 3 color 4 color 5 color 6 color
1 $ 25.00
2 $ 12.00
4 $ 7.00
5 $ 6.50 $ 9.10
10 $ 4.00 $ 5.60 $ 7.84
15 $ 3.60 $ 5.04 $ 7.06 $ 9.17
20 $ 3.10 $ 4.34 $ 6.08 $ 7.90 $ 10.27
24 $ 2.70 $ 3.78 $ 5.29 $ 6.88 $ 8.94 $ 11.63
30 $ 2.40 $ 3.36 $ 4.70 $ 6.12 $ 7.95 $ 10.33
36 $ 2.10 $ 2.94 $ 4.12 $ 5.35 $ 6.96 $ 9.04
48 $ 1.90 $ 2.66 $ 3.72 $ 4.84 $ 6.29 $ 8.18
60 $ 1.70 $ 2.38 $ 3.33 $ 4.33 $ 5.63 $ 7.32
72 $ 1.60 $ 2.24 $ 3.14 $ 4.08 $ 5.30 $ 6.89
100 $ 1.50 $ 2.10 $ 2.94 $ 3.82 $ 4.97 $ 6.46
144 $ 1.40 $ 1.96 $ 2.74 $ 3.57 $ 4.64 $ 6.03
180 $ 1.30 $ 1.82 $ 2.55 $ 3.31 $ 4.31 $ 5.60
228 $ 1.20 $ 1.68 $ 2.35 $ 3.06 $ 3.97 $ 5.17
288 $ 1.10 $ 1.54 $ 2.16 $ 2.80 $ 3.64 $ 4.74
384 $ 1.00 $ 1.40 $ 1.96 $ 2.55 $ 3.31 $ 4.31
576 $ 0.90 $ 1.26 $ 1.76 $ 2.29 $ 2.98 $ 3.88
1 color 2 color 3 color 4 color 5 color 6 color
the cost of the item (i.e. 75% MSRP for items < $25)
Include a $19 Setup per Screen; 1 screen per color per placement
Total price of screen printed items is the price in the chart above +
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EXHIBIT D
ALTERATIONS
ALTERATIONS: Price for alteration services, as follows:
Description
Price, each
1 – Taking up and tapering of pants
$20.00
2 – Taking up waist
$15.00
3 – Shortening or lengthening trousers
$15.00
4 – Taking up and tapering of shirt body and sleeves
$18.00
5 – Taking up sleeve length
$12.00 short
sleeve; $18.00
long sleeve
6 – Sewing patches (i.e., emblems) onto Uniforms (is in addition to items
purchased with Direct Embroidery included) $3.50
7– Direct Embroidery (subject to quantity breaks, stitch counts, etc.
shown on Encore Pricing Matrix)
$6.50
Tailoring:
Service Provider’s employees are available full time to assist with tailoring
measurements. Tailoring is done by a contracted seamstress who is available on
an on-call basis as needed.
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EXHIBIT E
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially
altered, except after ten (10) days written notice has been received by the City of Fort
Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as additional
insureds on the Service Provider's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
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EXHIBIT F
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to
this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or
relate to the City or its employees, customers or suppliers, which access is related to the
performance of services that the Service Provider has agreed to perform, the Service Provider
hereby acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Service
Provider agrees to treat as confidential (a) all information that is owned by the City, or that
relates to the business of the City, or that is used by the City in carrying on business, and (b) all
information that is proprietary to a third party (including but not limited to customers and
suppliers of the City). The Service Provider shall not disclose any such information to any
person not having a legitimate need-to-know for purposes authorized by the City. Further, the
Service Provider shall not use such information to obtain any economic or other benefit for itself,
or any third party, except as specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Service Provider understands that it shall
have no obligation under this Agreement with respect to information and material that (a)
becomes generally known to the public by publication or some means other than a breach of
duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed,
provided that the request for such disclosure is proper and the disclosure does not exceed that
which is required. In the event of any disclosure under (b) above, the Service Provider shall
furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and
shall promptly advise the City in writing of each such disclosure.
In the event that the Service Provider ceases to perform services for the City, or the City so
requests for any reason, the Service Provider shall promptly return to the City any and all
information described hereinabove, including all copies, notes and/or summaries (handwritten or
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Service Provider understands and agrees that the City’s remedies at law for a breach of the
Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that
the City shall, in the event of any such breach, be entitled to seek equitable relief (including
without limitation preliminary and permanent injunctive relief and specific performance) in
addition to all other remedies provided hereunder or available at law.
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EXHIBIT G
FEDERAL TRANSIT ADMINISTRATION
FEDERALLY REQUIRED AND OTHER MODEL CONTRACT CLAUSES
1. NO GOVERNMENT OBLIGATION TO THIRD PARTIES
No Obligation by the Federal Government.
(1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any
concurrence by the Federal Government in or approval of the solicitation or award of the
underlying contract, absent the express written consent by the Federal Government, the
Federal Government is not a party to this contract and shall not be subject to any
obligations or liabilities to the Purchaser, Contractor, or any other party (whether or not a
party to that contract) pertaining to any matter resulting from the underlying contract.
(2) The Contractor agrees to include the above clause in each subcontract financed in
whole or in part with Federal assistance provided by FTA. It is further agreed that the
clause shall not be modified, except to identify the subcontractor who will be subject to
its provisions.
2. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND
RELATED ACTS
Program Fraud and False or Fraudulent Statements or Related Acts.
(1) The Contractor acknowledges that the provisions of the Program Fraud Civil
Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT
regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions
pertaining to this Project. Upon execution of the underlying contract, the Contractor
certifies or affirms the truthfulness and accuracy of any statement it has made, it makes,
it may make, or causes to be made, pertaining to the underlying contract or the FTA
assisted project for which this contract work is being performed. In addition to other
penalties that may be applicable, the Contractor further acknowledges that if it makes, or
causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or
certification, the Federal Government reserves the right to impose the penalties of the
Program Fraud Civil
Remedies Act of 1986 on the Contractor to the extent the Federal Government deems
appropriate.
(2) The Contractor also acknowledges that if it makes, or causes to be made, a false,
fictitious, or fraudulent claim, statement, submission, or certification to the Federal
Government under a contract connected with a project that is financed in whole or in part
with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. §
5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001
and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government
deems appropriate.
(3) The Contractor agrees to include the above two clauses in each subcontract financed
in whole or in part with Federal assistance provided by FTA. It is further agreed that the
clauses shall not be modified, except to identify the subcontractor who will be subject to
the provisions.
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3. ACCESS TO RECORDS AND REPORTS
Access to Records - The following access to records requirements apply to this
Contract:
A. Where the Purchaser is not a State but a local government and is the FTA
Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R.
18.36(i), the Contractor agrees to provide the Purchaser, the FTA Administrator,
the Comptroller General of the United States or any of their authorized
representatives access to any books, documents, papers and records of the
Contractor which are directly pertinent to this contract for the purposes of making
audits, examinations, excerpts and transcriptions. Contractor also agrees,
pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator or his authorized
representatives including any PMO Contractor access to Contractor's records
and construction sites pertaining to a major capital project, defined at 49 U.S.C.
5302(a)1, which is receiving federal financial assistance through the programs
described at 49 U.S.C. 5307, 5309 or 5311.
B. The Contractor agrees to permit any of the foregoing parties to reproduce by any
means whatsoever or to copy excerpts and transcriptions as reasonably needed.
C. The Contractor agrees to maintain all books, records, accounts and reports
required under this contract for a period of not less than three years after the
date of termination or expiration of this contract, except in the event of litigation
or settlement of claims arising from the performance of this contract, in which
case Contractor agrees to maintain same until the Purchaser, the FTA
Administrator, the Comptroller General, or any of their duly authorized
representatives, have disposed of all such litigation, appeals, claims or
exceptions related thereto. Reference 49 CFR 18.39(i)(11).
D. FTA does not require the inclusion of these requirements in subcontracts.
Requirements for Access to Records and Reports by Types of Contract
Contract
Characteristics
Operation
al Service
Contract
Turnkey Construction Architectural
Engineering
Acquisition of
Rolling Stock
Professional
Services
I State Grantees
a. Contracts below
SAT ($100,000)
b. Contracts above
$100,000/Capital
Projects
None
None
unless1
non-
competitiv
e award
Those
imposed on
state pass
thru to
Contractor
None
Yes, if non-
competitive
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II Non State Grantees
a. Contracts below
SAT ($100,000)
b. Contracts above
$100,000/Capital
Projects
Yes3
Yes3
Those
imposed on
non-state
Grantee
pass thru to
Contractor
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Sources of Authority: 1 49 USC 5325 (a) 2 49 CFR 633.17 3 18 CFR 18.36 (i)
4. FEDERAL CHANGES
Federal Changes - Contractor shall at all times comply with all applicable FTA
regulations, policies, procedures and directives, including without limitation those listed
directly or by reference in the Master Agreement between Purchaser and FTA, as they
may be amended or promulgated from time to time during the term of this contract.
Contractor's failure to so comply shall constitute a material breach of this contract.
5. TERMINATION
a. Termination for Convenience (General Provision) The City may terminate
this contract, in whole or in part, at any time by written notice to the Contractor when it is
in the Government's best interest. The Contractor shall be paid its costs, including
contract close-out costs, and profit on work performed up to the time of termination. The
Contractor shall promptly submit its termination claim to the City to be paid the
Contractor. If the Contractor has any property in its possession belonging to the City,
the Contractor will account for the same, and dispose of it in the manner the City directs.
b. Termination for Default [Breach or Cause] (General Provision) If the
Contractor does not deliver supplies in accordance with the contract delivery schedule,
or, if the contract is for services, the Contractor fails to perform in the manner called for
in the contract, or if the Contractor fails to comply with any other provisions of the
contract, the City may terminate this contract for default. Termination shall be effected
by serving a notice of termination on the contractor setting forth the manner in which the
Contractor is in default. The contractor will only be paid the contract price for supplies
delivered and accepted, or services performed in accordance with the manner of
performance set forth in the contract.
If it is later determined by the City that the Contractor had an excusable reason for not
performing, such as a strike, fire, or flood, events which are not the fault of or are beyond
the control of the Contractor, the City, after setting up a new delivery of performance
schedule, may allow the Contractor to continue work, or treat the termination as a
termination for convenience.
c. Opportunity to Cure (General Provision) The City in its sole discretion may,
in the case of a termination for breach or default, allow the Contractor [an appropriately
short period of time] in which to cure the defect. In such case, the notice of termination
will state the time period in which cure is permitted and other appropriate conditions
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If Contractor fails to remedy to the City’s satisfaction the breach or default of any of the
terms, covenants, or conditions of this Contract within [ten (10) days] after receipt by
Contractor of written notice from the City setting forth the nature of said breach or
default, the City shall have the right to terminate the Contract without any further
obligation to Contractor. Any such termination for default shall not in any way operate to
preclude the City from also pursuing all available remedies against Contractor and its
sureties for said breach or default.
d. Waiver of Remedies for any Breach In the event that the City elects to
waive its remedies for any breach by Contractor of any covenant, term or condition of
this Contract, such waiver by the City shall not limit the City’s remedies for any
succeeding breach of that or of any other term, covenant, or condition of this Contract.
6. CIVIL RIGHTS REQUIREMENTS
Civil Rights - The following requirements apply to the underlying contract:
(1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended,
42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42
U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. §
12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not
discriminate against any employee or applicant for employment because of race, color,
creed, national origin, sex, age, or disability. In addition, the Contractor agrees to
comply with applicable Federal implementing regulations and other implementing
requirements FTA may issue.
(2) Equal Employment Opportunity - The following equal employment opportunity
requirements apply to the underlying contract:
(a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the
Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49
U.S.C. § 5332, the Contractor agrees to comply with all applicable equal
employment opportunity requirements of U.S. Department of Labor (U.S. DOL)
regulations, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq.,
(which implement Executive Order No. 11246, "Equal Employment Opportunity,"
as amended by Executive Order No. 11375, "Amending Executive Order 11246
Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with
any applicable Federal statutes, executive orders, regulations, and Federal
policies that may in the future affect construction activities undertaken in the
course of the Project. The Contractor agrees to take affirmative action to ensure
that applicants are employed, and that employees are treated during
employment, without regard to their race, color, creed, national origin, sex, or
age. Such action shall include, but not be limited to, the following: employment,
upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or
termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. In addition, the Contractor agrees to comply
with any implementing requirements FTA may issue.
(b) Age - In accordance with section 4 of the Age Discrimination in Employment
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Act of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C.
§ 5332, the Contractor agrees to refrain from discrimination against present and
prospective employees for reason of age. In addition, the Contractor agrees to
comply with any implementing requirements FTA may issue.
(c) Disabilities - In accordance with section 102 of the Americans with Disabilities
Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply
with the requirements of U.S. Equal Employment Opportunity Commission,
"Regulations to Implement the Equal Employment Provisions of the Americans
with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons
with disabilities. In addition, the Contractor agrees to comply with any
implementing requirements FTA may issue.
(3) The Contractor also agrees to include these requirements in each subcontract
financed in whole or in part with Federal assistance provided by FTA, modified only if
necessary to identify the affected parties.
7. DISADVANTAGED BUSINESS ENTERPRISE (DBE)
a. This contract is subject to the requirements of Title 49, Code of Federal
Regulations, Part 26, Participation by Disadvantaged Business Enterprises in
Department of Transportation Financial Assistance Programs. The national goal
for participation of Disadvantaged Business Enterprises (DBE) is 10%. The City
has an overall DBE goal of 9.9%.
There is no specific contract goal for this project but the City encourages bids
from DBE firms in this project.
b. The contractor shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this contract. The contractor shall carry out
applicable requirements of 49 CFR Part 26 in the award and administration of
this DOT-assisted contract. Failure by the contractor to carry out these
requirements is a material breach of this contract, which may result in the
termination of this contract or such other remedy as City of Fort Collins deems
appropriate. Each subcontract the contractor signs with a subcontractor must
include the assurance in this paragraph (see 49 CFR 26.13(b)).
The successful bidder/offeror will be required to report its DBE participation
obtained through race-neutral means throughout the period of performance.
d. The contractor is required to pay its subcontractors performing work related to
this contract for satisfactory performance of that work no later than 30 days after
the contractor’s receipt of payment for that work from the City of Fort Collins. In
addition, it is required to return any retainage payments to those
subcontractors within 30 days after incremental acceptance of the
subcontractor’s work by the City of Fort Collins and contractor’s receipt of
the partial retainage payment related to the subcontractor’s work.
e. The contractor must promptly notify City of Fort Collins whenever a DBE
subcontractor performing work related to this contract is terminated or fails to
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complete its work, and must make good faith efforts to engage another DBE
subcontractor to perform at least the same amount of work. The contractor may
not terminate any DBE subcontractor and perform that work through its own
forces or those of an affiliate without prior written consent of City of Fort Collins.
8. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS
Incorporation of Federal Transit Administration (FTA) Terms - The preceding provisions
include, in part, certain Standard Terms and Conditions required by DOT, whether or not
expressly set forth in the preceding contract provisions. All contractual provisions
required by DOT, as set forth in FTA Circular 4220.1E, are hereby incorporated by
reference. Anything to the contrary herein notwithstanding, all FTA mandated terms
shall be deemed to control in the event of a conflict with other provisions contained in
this Agreement. The Contractor shall not perform any act, fail to perform any act, or
refuse to comply with any (name of grantee) requests which would cause (name of
grantee) to be in violation of the FTA terms and conditions.
9. GOVERNMENT-WIDE DEBARMENT AND SUSPENSION
(NONPROCUREMENT)
Background and Applicability
In conjunction with the Office of Management and Budget and other affected Federal
agencies, DOT published an update to 49 CFR Part 29 on November 26, 2003. This
government-wide regulation implements Executive Order 12549, Debarment and
Suspension, Executive Order 12689, Debarment and Suspension, and 31 U.S.C. 6101
note (Section 2455, Public Law 103-355, 108 Stat. 3327).
The provisions of Part 29 apply to all grantee contracts and subcontracts at any level
expected to equal or exceed $25,000 as well as any contract or subcontract (at any
level) for Federally required auditing services. 49 CFR 29.220(b). This represents a
change from prior practice in that the dollar threshold for application of these rules has
been lowered from $100,000 to $25,000. These are contracts and subcontracts referred
to in the regulation as “covered transactions.”
Grantees, contractors, and subcontractors (at any level) that enter into covered
transactions are required to verify that the entity (as well as its principals and affiliates)
they propose to contract or subcontract with is not excluded or disqualified. They do this
by (a) Checking the Excluded Parties List System, (b) Collecting a certification from that
person, or (c) Adding a clause or condition to the contract or subcontract. This
represents a change from prior practice in that certification is still acceptable but is no
longer required. 49 CFR 29.300.
Grantees, contractors, and subcontractors who enter into covered transactions also must
require the entities they contract with to comply with 49 CFR 29, subpart C and include
this requirement in their own subsequent covered transactions (i.e., the requirement
flows down to subcontracts at all levels).
Clause Language
The following clause language is suggested, not mandatory. It incorporates the optional
method of verifying that contractors are not excluded or disqualified by certification.
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Suspension and Debarment
This contract is a covered transaction for purposes of 49 CFR Part 29. As such,
the contractor is required to verify that none of the contractor, its principals, as
defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are
excluded or disqualified as defined at 49 CFR 29.940 and 29.945.
The contractor is required to comply with 49 CFR 29, Subpart C and must
include the requirement to comply with 49 CFR 29, Subpart C in any lower tier
covered transaction it enters into.
By signing and submitting its bid or proposal, the bidder or proposer certifies as follows:
The certification in this clause is a material representation of fact relied upon by City of
Fort Collins. If it is later determined that the bidder or proposer knowingly rendered an
erroneous certification, in addition to remedies available to City of Fort Collins, the
Federal Government may pursue available remedies, including but not limited to
suspension and/or debarment. The bidder or proposer agrees to comply with the
requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period
of any contract that may arise from this offer. The bidder or proposer further agrees to
include a provision requiring such compliance in its lower tier covered transactions.
10. CARGO PREFERENCE REQUIREMENTS
Cargo Preference - Use of United States-Flag Vessels - The contractor agrees: a. to
use privately owned United States-Flag commercial vessels to ship at least 50 percent of
the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and
tankers) involved, whenever shipping any equipment, material, or commodities pursuant
to the underlying contract to the extent such vessels are available at fair and reasonable
rates for United States-Flag commercial vessels; b. to furnish within 20 working days
following the date of loading for shipments originating within the United States or within
30 working days following the date of leading for shipments originating outside the
United States, a legible copy of a rated, "on-board" commercial ocean bill-of -lading in
English for each shipment of cargo described in the preceding paragraph to the Division
of National Cargo, Office of Market Development, Maritime Administration, Washington,
DC 20590 and to the FTA recipient (through the contractor in the case of a
subcontractor's bill-of-lading.) c. to include these requirements in all subcontracts issued
pursuant to this contract when the subcontract may involve the transport of equipment,
material, or commodities by ocean vessel.
11. ENERGY CONSERVATION REQUIREMENTS
Energy Conservation - The contractor agrees to comply with mandatory standards and
policies relating to energy efficiency which are contained in the state energy
conservation plan issued in compliance with the Energy Policy and Conservation Act.
12. RECYCLED PRODUCTS
Recovered Materials - The contractor agrees to comply with all the requirements of
Section 6002 of the Resource Conservation and Recovery Act (RCRA), as amended (42
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U.S.C. 6962), including but not limited to the regulatory provisions of 40 CFR Part 247,
and Executive Order 12873, as they apply to the procurement of the items designated in
Subpart B of 40 CFR Part 247.
13. ADA ACCESS
Accessibility. Facilities to be used in public transportation service must comply with 42
U.S.C. Sections 12101 et seq. and DOT regulations, “Transportation Services for
Individuals with Disabilities (ADA),” 49 CFR Part 37; and Joint ATBCB/DOT regulations,
“Americans with Disabilities (ADA) Accessibility Specifications for Transportation
Vehicles,” 36 CFR Part 1192 and 49 CFR Part 38. Notably, DOT incorporated by
reference the ATBCB’s “Americans with Disabilities Act Accessibility Guidelines”
(ADAAG), revised July 2004, which include accessibility guidelines for buildings and
facilities, and are incorporated into Appendix A to 49 CFR Part 37. DOT also added
specific provisions to Appendix A modifying the ADAAG, with the result that buildings
and facilities must comply with both the ADAAG and amendments thereto in Appendix A
to 49 CFR Part 37.
, the Federal Government may pursue available remedies, including but not limited to
suspension and/or debarment. The bidder or proposer agrees to comply with the
requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period
of any contract that may arise from this offer. The bidder or proposer further agrees to
include a provision requiring such compliance in its lower tier covered transactions.
DocuSign Envelope ID: 0EBA9CCC-8788-4537-9D54-48E90DAF77FB
DocuSign Envelope ID: 0EBA9CCC-8788-4537-9D54-48E90DAF77FB
award or if
funded thru2
5307/5309/53
11
None
None unless
non-
competitive
award
None
None unless
non-
competitive
award
None
None unless
non-competitive
award
DocuSign Envelope ID: 0EBA9CCC-8788-4537-9D54-48E90DAF77FB
22 Heathered Knit Beanie, Port Authority # C917, Colors: Black Heather
Charcoal. OSFA. 42 $6.98 $293.16 MRSP + free embroidery
23 Fold Over Knit Beanie, Port and Company # CP90, Colors: Black. OSFA. 42 $5.98 $251.16 MRSP + free embroidery
24 Stretch Fit Solid Cap, New Era # 1000, Colors: Black. S/M, M/L, L/XL 28 $10.98 $307.44 MRSP + free embroidery
25 Stretch Fit Mesh Back Cap, New Era #1020, Colors: Black. S/M, M/L, L/XL 28 $11.58 $324.24 MRSP + free embroidery
26 Adjustible Velcro Cap, New Era #200, Colors: Black. OSFA. 28 $10.98 $307.44 MRSP + free embroidery
Initial Order Total: $36,324.83
DocuSign Envelope ID: 0EBA9CCC-8788-4537-9D54-48E90DAF77FB