HomeMy WebLinkAboutWORK ORDER - RFP - 7618 DOWNTOWN RIVER DISTRICT ROADWAY & STREETSCAPE PROJECTof 1 c( 3S 7 �
WORK ORDER
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
Interwest Consulting Group
DATED: June 17, 2104
Work Order Number: 1-400901804-14
Purchase Order Number.
Project Title: Jefferson Street Implementation Plan
Original Bid/RFP Project Number & Name: Downtown River District Improvements Project
Commencement Date: June 23, 2014
Completion Date: December 31, 2014
Maximum Fee: (time and reimbursable direct costs): $57,775.00
Project Description: Provide an improvements implementation plan along Jefferson Street between
North College Avenue and the Lincoln/Mountain Intersection as per the attached
proposal. Associated with the Downtown River District Improvements ProjecL
Scope of Services: See attached scope of services.
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional Services
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control.
The attached forms consisting of one (1) page
are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby
given.
City of
By.
Proje t Hager /
Date:�Z�
By:
Gerry Paul
Director of Purchasing and Risk Management
(over $60,000.00)
Date:
Description:
Interwest and BHA Design will coordinate with Engineering and other stakeholders to
prepare an implementation plan for Jefferson Street between College and Mountain
Avenues. This corridor has been studied and a preferred roadway geometry has been
documented and accepted by the City Council and CDOT with an Intergovernmental
Agreement and formal adoption in the US 287/SH 14 Access Management Report. The
proposed implementation plan wilt not change the baseline design as it would likely
breach the agreements already in place.
Tasks:
Base Map Preparation - Interwest will assemble existing baseline information
and studies into a single project base map. This will include existing
topographic survey, property information, utility information (existing and
master plans), and the design Unework for the Jefferson Street Plan. If
additional survey is required for this task, it will be provided by the City Survey
Department. This exercise wilt result in a strip map of the project corridor for
use in coordination meetings and ultimately for the Final Implementation Plan.
2. Implementation Plan Conceptual Options - Interwest and BHA will participate in
a project kick-off meeting/initial stakeholders work session to discuss the
various stakeholder's priorities. From this, Interwest and BHA will prepare 8-10
initial options for a "First Phase" street projects that would have an
approximately $500,000 construction budget. Each option will have an
associated exhibit with notes and impacts. An alternatives analysis matrix will
be developed for the options. Baseline construction costs for median,
intersection improvements, "behind the curb" improvements, and right -of way
acquisition will be used to determine how far monies could be stretched for a
first phase project. This initial list will be reviewed with the Engineering
Department and the DDA and shortlisted down to 3-4 options. The impacts and
needs for water, sewer and storm drainage upgrades will be a key part of this
shortlisting process.
3. Implementation Plan Final Study - Using the top 3-4 options for a first phase of
construction, Interwest, BHA, and the Engineering Department will coordinate
with City Utilities, FC Moves, the Downtown Development Authority, and CDOT
to finalize a project phasing plan and identify the limits and nature of a Phase
1 construction project. A public open house will be held during this phase of
the project to show the public the work done to date and the direction that the
project is going - various exhibits of the options the team researched as well as
the recommended Phase 1 will be presented. There is a chance that the team
wilt determine that a Phase 1 project is not feasible and that the best course
would be to wait for additional construction monies for a larger first project.
4. Meetings/Coordination/Deliverables - This project will require significant
coordination and meetings with the City and DDA. We anticipate standing bi-
weekly meetings for the project duration. We also anticipate an initial
stakeholder work session to discuss the various stakeholders' priorities.
Deliverables throughout the project will include meeting minutes,
documentation, exhibits, and a decision matrix, drawings showing the limits of
the preferred Phase 1 option, and open house exhibits.
Schedule:
Interwest and BHA are prepared to begin the project immediately. As soon as the
base strip map is assembled, the stakeholder work session can be held. The project
duration is not known because of the project complexity and the availability of
stakeholders for meetings over the summer may be limited. Our goal for the project
is to complete Task 1 in 4 weeks, Task 2 in 6 weeks and task 3 in 10 weeks. Based on
a June 16, 2014 start date, this would result in implementation plan completion in
December, 2014.
Anticipated Fees
Task 1 - Interwest 60 hours, BHA 0 hours - $6,000
Task 2 - Interwest 60 hours, BHA 60 hours - $12,900
Task 3 - Interwest 145 hours, BHA 65 hours - $21,975
Task 4 - Interwest 80 hours, BHA 60 hours - $14,900
Reimbursable Expenses - $2,000
Total not to exceed fee - $57,775