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HomeMy WebLinkAboutRFP - 7618 DOWNTOWN RIVER DISTRICT ROADWAY & STREETSCAPE PROJECT (2)RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 1 of 29 REQUEST FOR PROPOSAL 7618 DOWTOWN RIVER DISTRICT ROADWAY & STREETSCAPE DESIGN PROJECT The City of Fort Collins is requesting proposals from a consulting firm or team to provide the City with roadway and streetscape design for the Downtown River District, initially focusing specifically on Jefferson Street and Willow Street. The successful firm/team will address all of the tasks, issues, and deliverables identified in their proposal, possess the expertise and experience necessary to complete the project on time and within the established budget, and be motivated to work with City staff, the Colorado Department of Transportation, and other affected interests to accomplish the goals and objectives associated with this project. Proposals submission via email is preferred. Proposals shall be submitted n Microsoft Word or PDF format and e-mailed to: purchasing@fcgov.com. If electing to submit hard copy proposals instead, eight (8) copies, will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), April 4, 2014 and referenced as Proposal No. 7618. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. A pre-proposal meeting will be held at 2:00 PM on March 20, 2014 in the Community Room located at 215 N Mason Street, Fort Collins. The City encourages all disadvantaged business enterprises to submit proposals in response to all requests for proposals and will not be discriminated against on the grounds of race, color, national origin for all proposals for negotiated agreements. Questions concerning the scope of the project should be directed to Project Manager, Kyle Lambrecht, P.E. at (970) 221-6566 or klambrecht@fcgov.com. Questions regarding bid submittal or process should be directed to John Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777 or jstephen@fcgov.com. A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the BuySpeed Webpage, www.fcgov.com/eprocurement Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 2 of 29 The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, Gerry S. Paul Director of Purchasing & Risk Management RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 3 of 29 REQUEST FOR PROPOSAL 7618 DOWTOWN RIVER DISTRICT ROADWAY & STREETSCAPE DESIGN PROJECT Section 1.0: Proposal Requirements 1.1 Purpose The City of Fort Collins Engineering Department is requesting proposals from a consulting firm or team to serve as the miscellaneous on-call design consultant for the City’s Downtown River District. The initial projects will be as follows:  Develop a Conceptual Level Design for Willow Street between College Avenue and Linden Street  Develop an Implementation Plan for construction projects on Jefferson Street between College Avenue and the Jefferson/Mountain/Lincoln intersection based on available funding. The project must be developed in accordance with the appropriate reports and plans previously develop for the Downtown River District. The City anticipates two additional work orders will be created, one for Willow Street Improvements and one for Jefferson Street Improvements, to develop preliminary and final engineering design plans based on the initial project mentioned above. The successful firm/team will address all of the tasks, issues, and deliverables identified in their proposal, possess the expertise and experience necessary to complete the project on time and within the established budget, and be motivated to work with City staff, the Downtown Development Authority, (DDA), the Colorado Department of Transportation, and other affected interests to accomplish the goals and objectives associated with this project. All work associated with this project must be in accordance with all Colorado Department of Transportation (CDOT) specifications and Larimer County Urban Area Street Standards (LCUASS). The work along Jefferson Street will impact a State of Colorado facility and contains federal funding. A Disadvantaged Business Enterprise (DBE) goal of 5% has been established for the work order associated with planned improvements along Jefferson Street. All projects will be contracted through a work order referencing a master agreement between the City and the Consultant. The maximum value for all work orders will be $200,000.00. Once services have been determined, the payment for services shall be based upon cost plus fixed fee. The master agreement will be for one year and is subject for an annual renewal for up to four additional years. Tasks to complete the project include, but are not limited to, those outlined in the Scope of Work section. RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 4 of 29 1.2 Proposal Submittal The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. Qualified consultants interested in performing the work described in this request for proposals should include the following information in the Proposal. 1. Qualifications of the firm and staff proposed to perform the work on this project. This needs to include resumes of staff members and sub consultants to be used specifically on this project. 2. A list of similar projects completed in the last five years. 3. A schedule that shows the anticipated time frame for each item identified in this RFP. 4. References from at least three other projects with similar requirements that have been completed within the past five years and that have involved the staff proposed to work on this project. The projects listed as references for the firm and staff are not required to be the same. As part of the reference check process, the City may choose to visit one or more of the listed projects and/or request a copy of the completed plans. 5. Sample plan and profile sheets of a similar project should be included in each submittal. Sample sheets shall be half size (11”x17”) copies. 6. Limit the total length of your proposal to a maximum of 25 pages (excluding covers and dividers). The Director of Purchasing reserves the right to reject proposals received that are longer than 25 pages in length. 1.3 Contacts Questions related to procedures should be directed to: John Stephen – CPPO, Senior Buyer City of Fort Collins Purchasing 215 N. Mason Street P.O. Box 580 Fort Collins, CO 80522 Phone 970-221-6777 E-mail jstephen@fcgov.com Questions related to the scope of work should be directed to: Kyle Lambrecht, P.E. – Project Manager City of Fort Collins Engineering 281 N. College Avenue P.O. Box 580 Fort Collins, CO 80522 Phone: 970-221-6566 E-mail: klambrecht@fcgov.com RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 5 of 29 The Project Management Team may also include staff from the City’s FC Moves Department, Stormwater Utility Department, the Downtown Development Authority (DDA), and the Colorado Department of Transportation. 1.3 RFP Schedule • Final Day for Questions: March 27, 2014 (5:00 pm) • Proposals Due: April 4, 2014 (3:00 pm) • Shortlist by: April 18, 2014 • Interviews: April 26, 2014 The project schedule dates listed in italics above are approximate and may change. Section 2.0: Scope of Work 2.1 Background Jefferson Street serves as the southeastern boundary while Willow Street serves as the furthest northwest roadway within the area known locally as the “Downtown River District”, an area which includes existing and future residential areas, cultural & art venues, commercial/retail centers, and industrial businesses. In 2008, the City and the Downtown Development Authority (DDA) adopted the Downtown River District Streetscape Improvements Project. Shortly thereafter, City and DDA staff set out to find resources to begin implementation of the proposed improvements identified for the Downtown River District. City staff secured Congestion Mitigation and Air Quality (CMAQ) grant funding from CDOT and the North Front Range Metropolitan Planning Organization (NFRMPO) to conduct the planning phase for Jefferson Street. The CMAQ funding, in partnership with the City’s local matching funds and the DDA funds, provided for the analysis of corridor and intersection improvements along Jefferson Street between College Avenue, the intersection of Jefferson/Mountain Avenue, and the Mountain/Lincoln and Linden intersections. This analysis yielded the Jefferson Street Alternatives Analysis Project report, the basis for the future improvements intended along Jefferson Street between College Avenue and the Lincoln/Mountain intersection. Jefferson Street is a unique roadway within the Downtown River District. It is considered the current boundary of the Fort Collin’s historic Downtown, a destination area highly utilized by pedestrians and bicyclists. In addition, the roadway serves as a truck route for interstate commerce, providing a connection from State Highway 14 to United States Highway 287. Willow Street offers a second opportunity to create a sense of place within the River District through the use of generous multimodal amenities, significant urban design and cultural features, and on-street parking. RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 6 of 29 2.2 Project History and Available Funding In 2008 the “Downtown River District Streetscape Improvements Project” was adopted by the City and the DDA. This project established future needs for the area bordered by North College Avenue, Jefferson Street, Lincoln Avenue, and the Poudre River. Further planning efforts established a cross-section for both Jefferson and Willow Streets along with other critical utility infrastructure needs. Currently available funds include:  Colorado Department of Transportation, Congestion Mitigation and Air Quality Funds: $794,000.00 (to be used for Jefferson Street Improvements)  Downtown Development Authority: $438,000 (to be used for Jefferson Street Improvements)  Willow Street Design Improvements Fund: $245,000  Total Project Budget: $1,477,000 million (includes project management, design, and right of way acquisition)  The Design Team will pursue additional sources of funding, should they become available. 2.3 Project Goals The initial projects’ goals are to develop a Conceptual Level Design for improvements along Willow Street and to evaluate the implementation of improvements within the Downtown River District based on currently available funding. Interim construction options should be considered. Goals for the roadway and streetscape improvements along both Jefferson Street and Willow Street include reconstructing these streets and installing utility improvements as shown in the referenced planning efforts. Improvements must correspond to available funding. Recommended improvements to be designed and constructed along Jefferson Street shall fall between College Avenue to Lincoln Avenue; including the Lincoln/Mountain intersection. A Gateway Improvement for Jefferson Street at the Lincoln/Mountain intersection will be included as part of the project. Recommended improvements to be designed and constructed along Willow Street shall fall between College Avenue to Linden Street and do not include the recently improved intersection of Linden and Willow. Unless additional funding becomes available, we anticipate that the actual limits of construction will not encompass the entire project limits. Key Project Elements  Design should build on the Jefferson Street Alternatives Analysis Project, not creating a new conceptual design for Jefferson Street.  Design should meet the terms of the Intergovernmental Agreement (IGA) between the City of Fort Collins and the Colorado Department of Transportation (CDOT) for Jefferson Street construction.  Design should build on the Fort Collins Downtown River District Preliminary Level Plans, specifically focusing on the proposed Willow Street Improvements.  Design should complement Art in Public Places work planned for the northwest corner of Willow Street and Linden Street. RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 7 of 29  Design should complement earlier improvements on Linden Street south of Jefferson Street, in order to provide a continuous and inviting connection from the Poudre River Bridge to the heart of Downtown Fort Collins and Old Town Square.  Design should complement the distinct identity for the River District as developed by the Linden Street Project. For Willow Street, the streetscape elements previously specified for Linden Street shall be used.  Design should complement future improvements along Linden Street between Jefferson Street and Walnut Street.  Design should acknowledge and incorporate the historical context of the area.  Design should recognize the connection with Old Town Fort Collins and the need to extend the qualities of a walkable downtown along Jefferson Street.  Design of infrastructure within the District should support existing land uses as well as the new infill and redevelopment that will take place over time. Throughout the design of the project, City, DDA and Colorado Department of Transportation (CDOT) staff will coordinate and conduct joint reviews at critical milestones throughout the project. In addition, the project team will offer a public outreach and engagement process with the many project area stakeholders to ensure the improvements meet the immediate needs of the area as well as serve the long-range vision of the Downtown River District. The successful consultant shall be well versed in the following:  Traffic Engineering  Designing and constructing improvements in a highly visible business area with historical significance and subject to heavy multimodal traffic  Urban Design development  Public Outreach and consensus building  Utilities Design  Roadway and Multimodal Improvements Design  Constructability Analysis  City of Fort Collins Low Impact Design Standards  Sustainability 2.4 General Project Description The project consists of the following five main components: 1. Data Collection and Site Evaluation Key Task Elements City Activities The City will compile the following data for the project area: RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 8 of 29  Topographic survey  Additional survey information to update topo as requested by Consultant  Initial pothole investigation linework information  Aerial maps  Traffic counts  Future traffic projections and accident data  Property information, including property ownership, property line information and current tenants  Historical context and structures information  Known or suspected archeological resources  A Copy of the 2008 Downtown River District Streetscape Improvements Project.  A copy of the 2012 Jefferson Street Alternatives Analysis Project report  Intergovernmental Agreement between the City of Fort Collins and CDOT regarding the planned improvements along Jefferson Street. Consultant Activities The Consultant will conduct the following activities:  Produce updated mapping based on information provided by City of Fort Collins.  Conduct utility research to gather and document updated information. This includes potholing existing utilities. Anticipate two rounds of potholing; one early within the preliminary engineering phase and a second during final plan development.  Follow-up with utility companies to gather and document updated information on utilities within project site  Survey to locate potholes  Provide assistance with the identification and assessment of archeological resources.  Provide assistance with the identification and assessment of historical properties. 2. Conceptual, Preliminary and Final Design Plans The initial projects encompass the following:  Develop a Conceptual Level Design for Willow Street between College Avenue and Linden Street  Develop an Implementation Plan for construction projects on Jefferson Street between College Avenue and the Jefferson/Mountain/Lincoln intersection based on available funding. RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 9 of 29 Two separate projects will be developed upon the completion of the above. One project will be Preliminary and Final Design plan development for Jefferson Street based off consultant recommendations as described above. A Gateway Improvement for Jefferson Street at the Lincoln/Mountain intersection will be included as part of the project. Consultant will be responsible to develop both FIR and FOR level plansets, and biddable plans for the planned improvements, Right-of- Way plans (if necessary), Construction Specifications, Quantity take-offs, bid tabulations, and cost estimates. Plans must be produced in accordance with all CDOT and Larimer County Urban Area Street Standards (LCUASS). FIR and FOR submittals and meetings will be required. For proposal development, anticipate funding for the various phases as follows:  Implementation Plan Development - $35,000  Preliminary & Final Engineering - $125,000  ROW Acquisition – $120,000  Construction - $955,000 Consultant shall refine Conceptual Level urban designs plans for Willow Street between College Avenue and Linden Street, not including the intersection of Willow and Linden for the second project. Special attention shall be given to the historic/cultural significance of the project area, including the planned “mill race” as designed in the Preliminary Level plans for the Fort Collins Downtown River District. Consultant will be responsible to develop both FIR and FOR level plansets, and biddable plans for the planned improvements, Right-of-Way plans (if necessary), Construction Specifications, Quantity take-offs, bid tabulations, and cost estimates. Plans must be produced in accordance with all CDOT and Larimer County Urban Area Street Standards (LCUASS). FIR and FOR submittals and meetings will be required. For proposal development, anticipate funding for the various phases as follows:  Conceptual Design – $40,000  Preliminary & Final Engineering – $160,000  ROW Acquisition – $45,000 The section of Willow Street between Linden Street west to the railroad tracks should be given the highest priority during design development. 3. Funding City staff will be responsible for managing current funding sources and evaluating all possibilities for potential funding opportunities. 4. Public Stakeholder Involvement The City will develop and implement a public involvement process and conduct stakeholder coordination. The process will include potentially affected interests such as multiple City departments, City’s Transportation Board, City Council, the Colorado Department of Transportation, area property/business owners, Downtown Development Authority, Downtown Business Association, bicycle/pedestrian RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 10 of 29 advocacy groups, and local trucking industry representatives. The process will also coordinate with planned and ongoing projects within the Downtown River District. Consultant tasks to support the City’s public and stakeholder involvement process include:  Graphics production/reproduction support  Attendance/participation at property owner meetings and project open house events  Assistance with preparation of presentation materials  Attendance at public meetings  Assistance with preparing public mailings and press releases/media materials 5. Potential Project Phasing The City anticipates additional funding will be necessary to complete construction of the Jefferson Street improvements. Consultant will be responsible for developing a priority list for improvements and correlate this to a cost estimate for the improvements. 2.5 Additional Project Information Consultant Teams should specifically address the following areas which we expect to be critical to the success of the project: 1. Demonstrated ability to develop and evaluate a range of alternatives and achieve informed consent from a large number of diverse affected interests. 2. Proven experience with CDOT Local Agency projects, especially in Region 4. These include plan and specification preparation, ROW plan preparation, and knowledge of environmental and other clearance procedures. 3. Knowledge of Larimer Urban Area Street Standards and City Stormwater design criteria. 4. Urban Design, Streetscape Design, and Landscape Architecture expertise especially in downtown, pedestrian-oriented, and historically significant environments with mixed retail and industrial uses. 5. Approach to producing and meeting a fast-track schedule to have the improvements under construction as soon as possible. 6. Ability to accurately assess project costs at all stages of the project design. 7. Ability to think creatively and apply “out of the box” solutions to meet the project objectives. 2.6 National Environmental Policy Act (NEPA) Special Requirements The Consultant will be responsible for preparing documents in accordance with the National Environmental Policy Act of 1969 (NEPA) and federal, state and local environmental regulations. The City anticipates that the projects will be covered by a Categorical Exclusion (Cat Ex). An environmental scoping meeting will be conducted with CDOT after a consultant contract has been developed. The following items may be required to be evaluated as part of the study. These documents will be in CDOT’s format and presented to CDOT for review and submittal to FHWA for the following clearances as applicable: RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 11 of 29 Threatened or Endangered Species If it is determined that habitat for any threatened or endangered (T&E) species could potentially occur within the project footprint or adjacent to the project site, a biologist qualified to conduct T&E assessments and/or surveys will need to be retained. It will be the biologist’s responsibility to follow survey protocol and obtain all applicable permits to conduct the survey. Wetlands If it is determined that wetlands exist within the project area, a wetland ecologist or other qualified person will conduct a wetland determination and if needed, a wetland delineation. The wetland delineation shall be conducted according to the guidelines outlined in the 1987 Corps of Engineers (Corps) Wetland Delineation Manual. Wetland boundaries will be surveyed into the project plan sheets, and temporary and/or permanent impacts determined. If the wetlands are jurisdictional, project activities will be subject to Section 404 permitting through the U.S. Army Corps of Engineers (Corps). Section 404 Permitting If a Section 404 permit is required, the applicant will be responsible to ensure all conditions of the permit are adhered to, including preparation of a mitigation plan. CDOT requires a copy of the Corps permit. Mitigation/Wetland Findings For permanent impacts of 500 sq feet or temporary impacts of 1000 sq feet, including wetlands not regulated by the Corps (CDOT treats non-jurisdictional wetlands the same as jurisdictional wetlands), CDOT will require a Wetland Findings Report that will include a detailed mitigation plan. Unless otherwise noted, mitigation will be at a 1:1 ratio. For all mitigation requirements, coordination with Jim Eussen, CDOT R-4 biologist (970.350.2168) will be initiated. Noxious Weeds A noxious weed survey and management plan will be completed if directed by R4 Environmental staff. Noxious weed surveys and management plans will only be completed if there is a heavy weed infestation. Senate Bill 40 Senate Bill 40 requires any state, or state funded project to obtain wildlife certification from the Colorado Division of Wildlife when construction is planned in any stream, streambanks or tributaries, either under CDOT Programmatic protocol or a formal request, if required. Documentation will consist of the letter sent to the Colorado Division of Wildlife under the Programmatic agreement or a response from the Colorado Division of Wildlife if a formal request was made. Hazardous Materials An initial site assessment using CDOT form 881 will be conducted to determine if any hazardous materials may exist in the project area. If upon this assessment, hazardous materials were found to exist in the area, CDOT will determine whether a Phase I Site Assessment will be required. RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 12 of 29 A Phase I Site Assessment (if necessary) will be conducted in accordance with ASTM E 1527-05 Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process. Storm water Discharge Permit Associated with Construction Activity (CDPS) During construction if one acre or more of earth disturbance is anticipated a CDPS permit is required. A Storm Water Management Plan (SWMP) is one of the requirements for the CDPS permit. All SWMP’s must be approved by R4 region environmental. CDOT must approve any seeding mix used for revegetation within CDOT right-of-way. Air Quality A Hot Spot Analysis will be completed on signalization projects if the project occurs in a maintenance/non-attainment area. Noise Analysis A noise analysis will be conducted if the project is adding capacity or significantly changing current roadway design. The analysis will be compatible with 23 CFR 772, Procedures for Abatement of Highway Traffic Noise and Construction Noise, Federal-Aid Policy Guide Transmittal 19, 10-16-1997, Subchapter H – http://www.fhwa.dot.gov/legsregs/directives/fapg/cfr0772.htm and the procedures outlined in the CDOT Noise Analysis and Abatement Guidelines, December 1, 2002 or most recent version. History The Consultant will be asked to assist CDOT in completing the Section 106 survey work. The consultant will submit Colorado Office of Archaeology and Historic Preservation (OAHP) site forms, topographic and sketch maps, photographs, any relevant documentation of each site recorded and a cultural resources report including determination of eligibility and effects for each recorded site for this project to the CDOT Historian. The report will provide a history of the project corridor’s commercial and social development. The report will conform to the standards set by the OAHP. These determinations will be included in the cover letter, forms, and report submitted to the State Historic Preservation Office (SHPO) by the CDOT Historian. If applicable, the Consultant will also be asked to complete the Section 4(f) analysis and develop the Memo of Agreement (MOA). For proposal purposes, please plan on surveying, researching, and documenting ten (10) possible historic properties within the Area of Potential Effect as required for compliance with Section 106 of the National Historic Preservation Act, as amended. The Consultant may need to complete any of the above components as part of this project. For the Jefferson Street design work, the following components will not need documentation:  Threatened and Endangered Species  Wetlands  404 Permiting  Mitigation/Wetland Findings RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 13 of 29  Noxious Weeds  Senate Bill 40  Air Quality (addressed in the planning process) 2.7 Project Schedule The City would like to have improvements underway as soon as possible. Consultant Teams should demonstrate their understanding of the scope of this project and their understanding of the required processes by included a detailed schedule in their proposals. Section 3.0: Terms and Conditions Since this project contains funds from CDOT, please do not provide any costs with your proposal. The City will negotiate a fee with the selected Consultant. The payment for services, as described under the Scope of Services, shall be based upon cost plus fixed fee. Any changes in scope to the original contract will be treated as a negotiated change order to the contract. Reimbursables will be at cost. Section 4.0: Reference Standards, Previous Plans, Projects and Studies  City of Fort Collins and Downtown Development Authority “Downtown River District Streetscape Improvements Project” August 29, 2008 http://www.fcgov.com/riverdistrict/  City of Fort Collins “Jefferson Street Alternatives Analysis Project”, June 5, 2012 http://www.fcgov.com/riverdistrict/jefferson.php  City of Fort Collins, “Downtown River Corridor Implementation Program (DRCIP)”, 2000 http://www.fcgov.com/advanceplanning/river.php  Intergovernmental Agreement between City of Fort Collins and CDOT for the SH14 (Jefferson Street) Construction Project, July 12, 2013  Preliminary Level Drawings for Fort Collins Downtown River District developed by HDR Engineering, Inc., April 29, 2008.  Fort Collins Downtown Alley Enhancement Project http://www.downtownfortcollins.org/alleys.html  City of Fort Collins “Poudre River Enhancement Project – Linden Street to Lincoln Avenue and College Avenue to BNSF Railroad Bridge” October, 2003  City of Fort Collins Downtown Wayfinding Plan (pending approval) http://www.fcgov.com/advanceplanning/wayfinding.php  Larimer County Urban Area Street Standards April 1, 2007 http://www.larimer.org/engineering/GMARdStds/UrbanSt.htm  City of Fort Collins “Multimodal Transportation Level of Service Manual” 1997 RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 14 of 29 http://www.fcgov.com/drg/pdf/los-manual.pdf  City of Fort Collins “Pedestrian Plan” 1996 http://www.fcgov.com/transportationplanning/pedplan.php  City of Fort Collins “2008 Bicycle Plan, Update to the 1995 Bicycle Program Plan” September 2008 http://www.fcgov.com/bicycling/bike-plan.php  Colorado Department of Transportation “Colorado State Highway Access Code” 1998 with March 2002 Revisions  Colorado Department of Transportation Standard Specifications for Road and Bridge Construction 2011  Colorado Department of Transportation Standard Plans, M&S Standards July 2006  Colorado Department of Transportation “CDOT Design Guide” 2005  AASHTO Roadside Design Guide, 4th Edition  AASHTO Design guide (A Policy on Geometric Design of Highways and Streets), 6th Edition RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 15 of 29 Section 5.0: Review & Assessment Criteria 5.1 Proposal / Presentation Review And Assessment Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and optional interview session. At discretion of the City, interviews of top rated firms may be held. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 3.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? 1.0 UDBE Is the primary firm a UDBE or has the primary firm submitted UDBE participation that meets or exceeds UDBE goal for the project? RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 16 of 29 5.2 Reference Evaluation (Top Rated Firm) The Project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 17 of 29 Section 6.0: Vendor Statement I have read and understand the specifications and requirements for this bid and I agree to comply with such specifications and requirements. I further agree that the method of award is acceptable to my company. I also agree to complete a Services Agreement with the City of Fort Collins within 30 days of notice of award. If contract is not completed and signed within 30 days, City reserves the right to cancel and award to the next highest rated firm. FIRM NAME: ADDRESS: CITY, STATE, ZIP: EMAIL ADDRESS: PHONE: BIDDER’S NAME: SIGNATURE: Compensation and Contract Process A. After contract award, progress invoices shall be billed in monthly installments, subject to review and approval by the City’s Project Manager. City payment terms will be Net 30 Days from receipt of invoice. B. The selected Service Provider shall be expected to sign the City’s standard Professional Services Agreement prior to commencing Services (see sample attached to this Proposal). C. The City reserves the right to award directly as a result of the written proposals. The City may or may not opt to conduct secondary evaluations. D. The City reserves the right to negotiate with any vendor as meets the needs of the City. The City reserves the right to reject any or all proposals, and to waive any irregularities. Section 7.0: Aerial Map RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 18 of 29 RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 19 of 29 Section 8.0: Sample Professional Services Agreement PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages, and incorporated herein by this reference. Irrespective of references in Exhibit A to certain named third parties, Professional shall be solely responsible for performance of all duties hereunder. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference. 3. Contract Period. This Agreement shall commence , 200 , and shall continue in full force and effect until , 200 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Professional and mailed no later than ninety (90) days prior to contract end. RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 20 of 29 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: Copy to: Attn: City of Fort Collins Attn: PO Box 580 Fort Collins, CO 80522 City of Fort Collins Attn: Purchasing Dept. PO Box 580 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 21 of 29 omissions insurance in the amount of $1,000,000, in accordance with Exhibit , consisting of one (1) page, attached hereto and incorporated herein. 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and costs shall not exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. [Optional] Insert Subcontractor Clause Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 7. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 22 of 29 following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 8. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 9. Project Drawings. [Optional] Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable Mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the City in an AutoCAD version no older then the established city standard. 10. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 11. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 23 of 29 12. Subcontractors. Professional may not subcontract any of the Work set forth in the Exhibit A, Statement of Work without the prior written consent of the city, which shall not be unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of the City), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with an established record of successful performance in its respective trade performing identical or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the City, nor will it obligate the City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the City to the same extent as the work of the Professional. 13. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 14. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 15. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 24 of 29 16. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non- defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 18. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 19. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 25 of 29 Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 26 of 29 e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 20. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit " " - Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 27 of 29 THE CITY OF FORT COLLINS, COLORADO By: _________________________________ Gerry Paul Director of Purchasing & Risk Management DATE: ______________________________ ATTEST: _________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Assistant City Attorney [INSERT PROFESSIONAL'S NAME] OR [INSERT PARTNERSHIP NAME] OR [INSERT INDIVIDUAL'S NAME] OR By: __________________________________ Title: _______________________________ Date: _______________________________ RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 28 of 29 EXHIBIT INSURANCE REQUIREMENTS 1. The Professional will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Professional shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Professional, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Professional under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Professional 's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Professional shall maintain during the life of this Agreement for all of the Professional's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Professional shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Professional shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. RFP 7618 Downtown River District Roadway & Streetscape Design Project Page 29 of 29 EXHIBIT CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to this Agreement (the “Agreement”), the Professional hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as “information”) that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Professional shall not disclose any such information to any person not having a legitimate need-to-know for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City’s remedies at law for a breach of the Professional’s obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law.