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HomeMy WebLinkAboutRFP - 7618 DOWNTOWN RIVER DISTRICT ROADWAY & STREETSCAPE PROJECTAddendum 1 – 7618 Downtown River District Roadway & Streetscape Design Project Page 1 of 3 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 7618: Downtown River District Roadway & Streetscape Design Project OPENING DATE: 3:00 PM (Our Clock) April 4, 2014 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answers Please contact John Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing EXHIBIT 1 – QUESTIONS & ANSWERS Addendum 1 – 7618 Downtown River District Roadway & Streetscape Design Project Page 2 of 3 A. Could you please clarify the page count, does that include the 11 x 17 plan & profile sheets, resumes’, project examples? Proposals are limited to twenty-five pages, excluding the cover letter and divider sheets. All other sheets count toward the twenty-five page limit, including resumes, project examples, and 11”x17” plan and profile sheets, which count as one sheet. B. Could you give the City’s general time line for initial projects and the two additional work orders? Two initial projects, the Jefferson Street Improvements Implementation Evaluation Project and the Willow Street Conceptual Engineering Design Project, will be administered per separate work orders once the City has entered into a contract with a Consultant. The following represents a rough time line for the two projects:  Administer Initial Work Orders – Summer 2014  Complete Initial Work Orders – Fall 2014  Administer Preliminary and Final Engineering Work Orders – Fall 2014/Winter 2015  ROW Acquisition (if necessary) – Fall 2014/Winter 2015  Advertise for Construction – Summer 2015 Please provide a detailed project schedule for both above mentioned projects which meet a Summer 2015 Construction Ad date. More aggressive schedules are welcome. C. Environmental clearance is not needed for Jefferson but do we need it for Willow? Both projects are subject to environmental clearances. The extent of environmental clearances will be determined early in the project development phase and will vary for each project. The Consultant will be responsible for preparing documents in accordance with the National Environmental Policy Act of 1969 (NEPA) and federal, state, and local environmental regulations (as applicable to the project). Please reference the RFP for which components are applicable for the Jefferson Street project. D. Are we to submit billing rates? The Consultant will be selected based on qualifications. Costs will not be included as part of the selection process. Costs will be negotiated after a Consultant has been selected. Payments for services will be Cost plus Fixed Fee. The Consultant is encouraged to provide a summary of hours anticipated to complete the initial two work orders. Addendum 1 – 7618 Downtown River District Roadway & Streetscape Design Project Page 3 of 3 E. Is there a goal to have a funding mechanism in place for improvements and/or maintenance and if so will that be design team responsibility? Funding and long term maintenance for each project will be specific to each work order. Recognizing that some projects may not be fully funded at the onset of design, the City will actively pursue funds to complete the project. The Consultant must be able to adjust to an increased scope if additional funds are added to the project. F. If necessary, will the City take the lead on the Right-of-Way Acquisition with assistance from the Consultant or will the Consultant lead this effort with City support? The City of Fort Collins will serve as the lead if property interests are to be acquired. The Consultant may be asked to provide surveying and drafting services in the development of Right of Way plans, legal descriptions, and exhibits. In addition, the Consultant may be asked to provide parcel mitigation plans and other exhibits during the property acquisition phases. The inclusion of these services will be unique to each work order and shall be agreed to prior to the initiation of the work order. G. What will the information provided by City of Fort Collins be formatted to? Autocad, GIS, Microstation, PDF, or other. Information can be provided to the City in various formats, including AutoCAD/Civil 3D, GIS, PDF, and various Microsoft applications. The City does not have the ability to read Microstation files. Requested file formats will be specific to each work order and project manager. H. Will Autocad/Civil 3D be an acceptable design program to produce the FIR and FOR. The City will not dictate what design program the Consultant uses to develop design plans. As previously mentioned, the City does not have the ability to read Microstation files. If design surface information is requested by the City for project surveying purposes, this information shall also be provided in AutoCAD/Civil 3D. I. Should we consider a geotechnical engineer as part of the design team or will LCUASS/CDOT standard and specifications be sufficient? The Consultant shall consider all disciplines necessary for a successful project within the Downtown River District. The inclusion of a geotechnical engineer to develop project specific soils reports and pavement designs is encouraged.