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HomeMy WebLinkAboutBID - 7643 DISPLAY & EXHIBIT CASES FOR MUSEUM OF DISCOVERYAddendum 1 7643 Display & Exhibit Cases for Museum of Discovery Page 1 of 6 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 7643: Display & Exhibit Cases for Museum of Discovery OPENING DATE: 3:00 PM (Our Clock) May 21, 2014 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answers Please contact John Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing EXHIBIT 1 – QUESTIONS & ANSWERS Addendum 1 7643 Display & Exhibit Cases for Museum of Discovery Page 2 of 6 1. Since the museum may have a donor for the birch plywood used in these cases can you let us know if the donor would be willing to deliver the materials to an out- of-state vendor? In the event the contract is awarded to an out-of-state vendor, responsibility for shipment of any donated raw materials would fall to the Museum or partners. 2. Can you specify the manufacturer of unbleached muslin you would like wrapped around the artifact bases? We don’t have a specific manufacturer requirement for this product. 3. Since this is a quick turnaround project, when do you anticipate awarding the bids? The target date for awarding the contract is May 26-27. 4. Do you have a stated budget for this project? Range is $30,000 to $40,000. 5. Is the top/exposed edge of the cases are to be veneered with birch or if you are looking to see all of the plys of the baltic birch? We understand that in the use of some materials, such as the birch veneer, the “layering” would be visible and this is OK. Surface should be sanded and sealed, and smooth to the touch. 6. What do you propose to cover the exposed edged of the plywood (e.g. top edges of the pedestal cases)? Top edges of cases can be exposed. We understand that in the use of some materials, such as the birch veneer, the “layering” of the wood veneer would be visible. Wood should be sanded and sealed. 7. Can the corners/edges of the cabinets be face nailed (½” plywood doesn’t leave much purchase for internal nailing or stapling) or can the cases be built out of ¾” material with the top edges made to look like ½” material? Substrate thickness can be changed assuming the overall footprint/dimensions stay the same. In the event that substrate is provided by 3rd party donor, there may be limitations to exactly what can be requested. If using thicker material, adjusting the top edges to appear as ½” thick would be ideal, but is not critical. 8. The detail shows the security screw tapping into the ½” fabric covered deck. We are concerned that a hole in the acrylic a ¼” from the bottom edge is going to be fragile. Can the slot that the acrylic vitrine goes into be made deeper so the hole can be higher on the acrylic and the security screw not need to go into the fabric Addendum 1 7643 Display & Exhibit Cases for Museum of Discovery Page 3 of 6 covered deck? This is what we normally do and it keeps the screws from possibly pulling or fraying the fabric over time. Yes, the slot can be made deeper and we agree this would be an improvement in terms of durability concerns. 9. We would recommend a 3/8” slot for the acrylic to go into, 5/16” doesn’t leave much for error and is also what we normally do. 3/8” is acceptable. 10. We have concerns about the 5/16” plywood cover face on the monitor shrouds not being strong enough (especially at the edges and corners) to hold up over time. We have some ideas for this also. Your concerns are understandable. The spec of laminate surfacing was in an effort to increase the strength/rigidity of the 5/16” material. We are open to alternative construction approaches that achieve the same (or very similar) end product and appearance. 11. There are some needed dimensions and we assume that they will be worked out in discussions between the designer and the fabricator. Agreed. 12. Is the white acrylic cover plate on the kiosks to be removable from the front? Yes, the white acrylic cover plate should be removable to accessing the electronic components inside the unit. The exact mounting/framing method for the plexi insert is negotiable, but it must be sturdy (visitors may “bang” on it) and have a clean finish. The plex cover should be “secure” e.g. require tools for removal/replacement so that visitors cannot open it themselves. 13. Is the ½” sintra floor plate to be attached to the floor or some stable surface? We have concerns the kiosks will not be very stable even if they are attached to the sintra and weighted at the bottom. The floor plate will be velcro’d to a carpeted surface to keep it in place. 14. There are some dimensions and angles missing from the kiosk drawings and we assume that they will be worked out in discussions between the designer and the fabricator. Agreed. 15. Is the stain color to match the laminate color? The laminate color was chosen to be similar to the anticipated real wood finishes on the cabinetry. We would like the colors to match closely, but understand that an exact match may not be possible. Addendum 1 7643 Display & Exhibit Cases for Museum of Discovery Page 4 of 6 16. What form do you want the bids in? Can the bids be emailed or do they need to be hard copies in the office or mail? Bids must be submitted in hard copy format in a sealed envelope. They can be delivered to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Please note that if you mail your bid, it must arrive in the Purchasing office before the opening date and time to be considered. 17. Do you need just Schedule A & B and the signature pages or are there more forms or information that you need? In addition to Schedules A and B and the signature page, bidders will supply with bid, 3 references specific to like work. References must be within the last 5 years and include contact name, date when work was completed and type of work. Bidder to supply other references upon request. 18. We tend to look at and bid projects as a whole rather than the sum of their parts(e.g. it is cheaper, per unit, to build 3 units than to build one). If we just go by the Schedules the prices will be higher than if we looked at the project as a whole. Do you only want the bid in the Schedules format or do you want it in the whole project form? Or Both? We require the bids to adhere to the bid schedule format. 19. With respect to the birch ply provided by a donor, will the donor pay for the shipping to the fabricator or should we include the inbound freight to get the plywood from the donor to our shop? In the event the contract is awarded to an out-of-state vendor, responsibility for shipment of any donated raw materials would fall to the Museum or partners. 20. Please provide a date when responses to questions will be available. Responses to questions will be compiled and available via addendum on the BuySpeed website on May 15, 2014. 21. Please confirm that only one copy of the bid submission is required. This is correct 22. The Invitation to Bid states the scope is for a turnkey project; however, there is no indication that installation is included. Can you please advise whether on-site installation is required? If the response is yes, please advise the following: a. What are the working hours for on-site installation? Is any site work required prior to installation? b. Would any assistance be required to place objects in the casework? Addendum 1 7643 Display & Exhibit Cases for Museum of Discovery Page 5 of 6 c. Please confirm casework will fit through doorways and into elevators, or any other building considerations/obstacles. The Museum (owner) will handle placement and installation of all caseworks once delivered by vendor. 23. Is a loading dock available at the museum? Is the loading dock a standard well or will the casework be off-loaded at street level, requiring that the truck be equipped with a lift gate? Loading as at ground level (not an elevated dock); lift-gate required. 24. For the installation, will the casework be set in place or anchored to the floor? Is the fabricator required to provide the mounting hardware; if so, what type of anchors would be required? Caseworks will not be anchored to the floor. 25. Is the top edge of the wood bases finished with veneer or left with end grain visible? Top edge of cases veneer finish (layers) is OK to be visible. Must be sanded, sealed and smooth to touch. 26. Per the specifications, the plywood is sanded and stained a natural color. Is there a finish top coat applied? If so, please provide the specification for the top coat. Finish top-coat should be semi-gloss and suitable for wet (moist rag) cleaning. 27. If the project receives the plywood from the donor, can you please advise where the wood will be coming from to determine shipping costs. In the event the contract is awarded to an out-of-state vendor, responsibility for shipment of any donated raw materials would fall to the Museum or partners. 28. To determine whether additional framing is required within each base, can you please provide the weight of each object that will be placed in the vitrine? Artifacts/objects are generally light weight. Internal framing should only be required on larger cases to ensure they are structurally sound for moving around the gallery, etc. 29. Quiz Game Kiosk: a. With the kiosk housing electronics, does the interior need to be treated with fire-retardant paint? Not required b. Is ventilation required for the electronics? Addendum 1 7643 Display & Exhibit Cases for Museum of Discovery Page 6 of 6 Not Required. Electronics are battery operated and don’t generate significant heat. c. Is shelving required on the interior to place the electronics? If so, please describe the type and quantity of shelving. Not required. Electronics mount/affix to underside of plexi face plate only. d. Are visible fasteners permitted to mount the kiosk to the floor base? We prefer mounting to be hidden / not visible, but are negotiable if it is a matter of ensuring the units are stable and firmly seated 30. Monitor Shroud: a. Is the fabricator required to provide mounting hardware? If so, what type of hardware would be required? Mounting hardware not required with the exception of the contour-cut wood “cradle” to hold the HP 9300 PC in place. b. There is concern that the speaker cutouts being so close together and within a thin front cover would make the remaining material fragile. Would a larger cutout with perforated aluminum similar to the ventilation panels in the top of the shroud be considered? Modification to the ventilation cutouts is negotiable. c. How does the front cover attach to the housing? We anticipated (4) machine screws – 2 on each side either top & bottom or left/right. This is negotiable.