HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9115436MI
I
Fort Collins
DATE: June 4, 2014
Planning, Development & Transportation
Engineering Department
281 North College Avenue
P.O. Box 580
Fort Collins, CO 80522.0580
970.221.6605
970.221,6378 - fax
7cgov. com/engineering
TO: Gerry Paul, Director of Purchasing and Risk Management
FROM: Erika Keeton, Special Projects Engineer
RE: Mason Corridor (MAX) Bus Rapid Transit Project
Cost Analysis — City of Fort Collins Operational Services
Addendum #3 to PO 9115436
The Project Team requires the continuation of services from the City of Fort Collins Operation
Services (OS) in order to facilitate completion of punch list items, landscaping, bike shelter,
contract closeout, initial warranty and litigation support for South Transit Center (STC) from
November 2013 through December 2014. Services also include punchlist, contract closeout and
initial warranty support for the Maintenance Facility Expansion (MFE) retroactive from
September 2013 through May 2014. --
This effort will require a budget increase of $104,201.75 for the STC, and $44,645.00 for the
MFE. Staff has prepared an Independent Cost Estimate (ICE) and is attached; totaling
$148,846.75.
OS has been engaged with project from its inception and will be the ultimate maintainer of these
facilities. OS should be utilized for this particular work effort as it would be less cost effective to
bring another consultant up to speed to perform this work.
I believe the requested amount of $148,846.75 is reasonable for the work remaining including
completion of punch list items, contract closeout and initial warranty support for the MFE and
STC for BRT project. As such, I recommend approval of this fee estimate with a budget of
$148,846.75.
Erika Keeton, .E.
u�t CR" Independent Cost Estimate
Date of Estimate: 21-May-14
Contract TV": Construction
Existing Centrad or PO (YIN): Y
Descdplion of Services (B): Support for Addendum to P.C. 9115436
Provide Faclilles Project Management Services In support of the South Transit Center and Trenton Maintenance
Facility Expansion projects. The hours shown are a projection based upon the lime needed for project management
functions for the remainder of the projects. Currently, The STC construction is projected to go through May 2014 and
the estimate is through December 2014 In order to fadldale, completion of punchlist. landscaping, bike shelter, contract
closeout. Initial warranty support and litigation. The TMFE construction was complete October, 302013, and the
TCNGFFA consfruclion was complete January 23. 2013 and the estimate is through May 2014 In order o facilitate
completion of punchiist, contract doseauts and Initial warranty supped.
1 have obtdned the following estimate from;
Engineering orTechincal Estimalo (performed by): Ron Kechter, PE
cost of Services, Repairs, or Nan -Standard Items
Itemrrask: Facilities Project Management Services for the South Transit Centerand Transfori Maintenance Facility projects
Materials or Work Descnptian
Other Direct
Labor
Labor
Labor
Allocated
Costs
Rate ($)
Hours
Class
Overhead
SGBA'
TOTAL
South Transit Center - Chad
Facilities
Mapp- Construction Oversight8
Project
NIA
NIA
Warranty January 2014 Inrough
Manager
December 2014
$ 88.00
1040
5 91,520.00
South Transit Center- Ran
Facilities
Kechter- ConstMilan Oversight
Project
NIA
NIA
- November 2013 through
Manager
December 2013
$ 86.50
49.5
$ 4,281.75
South Transit Center -Ron
Facilities
Kechter - Construction Oversrsighl
project
NIA
NIA
& Llllgallon - January 2014
Manager
throuciliAu usl2014
S 70.00
120
S 8.400.00
Transient Maintenance FmIlly
Expansion - Ron Kechter-
Facilities
Construction Oversight
Project
NIA
NIA
September 2013 through
Manager
December 2013
5 86.50
330
5 26,545.00
Transfort MantenanCe FaChly
Expansion -Ron Kechter-
Facilities
Construction Oversight d class-
Project
NIA
NIA
put January 2014 through May
Manager
2014
5 70.00
23DI
5 16,100100
ola
Signature or preparer. (R O
John
From: Sandy O'Brien
Sent: Wednesday, June 11, 2014 7:40 AM
To: John Stephen
Subject: RE: Entered wrong approval number
Importance: High
Dangrl did it again. It is an addendum so maybe the route to go is to have you add the line for this. The PO# is
91'15436 the amount is $148,846.75 and charge# 400903280.521140.90.
Sorry about that I've been entering Polly's number so long it is just automatic.
Thanks
Sandy
From: John Stephen
Sent: Tuesday, June 10, 2014 5:21 PM
To: Gerry S. Paul; Sandy O'Brien
Subject: RE: Entered wrong approval number
I have interviews all morning and will look asap.
John Stephen, CPPO, LEED AP
Senior Buyer
215 N Mason
City of Fort Collins
970-221-6777
From: Gerry S. Paul
Sent: Tuesday, June 10, 2014 5:15 PM
To: Sandy O'Brien
Cc: John Stephen
Subject: RE: Entered wrong approval number
Sandy —
Unfortunately I'm not able to approve this requisition in JDE.
Gerry Paul
Director of Purchasing and Disk Management
215 N. Mason
City of For[ Collins
970-221-6779-0
970-567-9840-C
gspaul@fcgox.com
From: Sandy O'Brien
Sent: Tuesday, June 10, 2014 2:42 PM
To: Gerry S. Paul
Subject: Entered wrong approval number
Hi Gerry, old habit die hard and I entered the wrong approver code for Req #47503 so it is sitting out there waiting for
Polly Bennett to approve and she is out until July. Is there anyway you can approve this req? If not, it is an addendum to
I could see if John can enter the line for me.
Sandy