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Home My WebLink AboutCHANGE ORDER - PURCHASE ORDER - 9136821r City o lI F®rt Collins Planning, Development & Transportation FC Moves 201 Nonh College Avenue ■r /• P,O Box 560 Fort Collins. CO 50522o560 ��L"�-' 970.224.6058 970.221.6239 - fax rc9ov con0ransparfafion CHANGE ORDER FORM PROJECT TITLE: Bicycle Plan Update PROJECT NUMBER: 400903800 CONTRACTOR: Toole Design Group, LLC (PO#9135821) CHANGE ORDER NUMBER: 1 In preparing change orders show in order as separate numbered paragraphs the following 1. Reason for change. 2. Description of change. 3. Change in contract cost. 4. Change in contract time. 1 & 2, See attached for reason and description of change, 3. The contract cost will increase by $42,795.80 4. There will be no change in contract time, ORIGINAL CONTRACT COST $155.921.38 TOTAL APPROVED CHANGE ORDERS 50.00 TOTAL PENDING CHANGE ORDERS S0.00 TOTAL THIS CHANGE ORDER $42,795.80 ADJUSTED CONTRACT COST $1198,717 18 (Assuming all change orders approved) ACCEPTED BY: SUBMITTED BY: REVIEWED BY: APPROVED BY: APPROVED BY: ccCity Clerk Contractor Purchasing Project File DATE: (O t DATE' (0 f 2 1 /1 DATE: sneer n DATE: eparl vent h ad) (Purchasing Agent) DATE' Fort Collins Bicycle Plan 2014 Implementation stages, May 28, 2014 Tasn Cit." Sup—l—, Tool, D Manage, In,pessr Engineer Design 2 2 Training Its— GIs Task Toil, Fse A,I.,n,,l... Pnlar Scare" 1 1410,011 &wx4ly oily wid City PM(6) 6 6 6 Ig S2,110.00 Progress Reports, Inks, (3) l 1 3 3 9 $1,235A0 Hoot; Sobldd 1 } 1 6 II D 0 II 0 0 1 0 11 L. SMimd -560000 f960.00 SlN0.W f000 5000. 19IS.W fOW f000 tO.W 51.035.00 G" buamap 9 2q q 32 SIAN w ronrery flew cad.cad.dean up 8 --th sdgec Fielarevlew 2q 21 SS,W0.00o nnrmIderif, sign. meamre CAD D b.,—p 0 1 1 24 1 22 slb4o.Do mpt, raja mm to sera Hours SUMad D 0 0 0 0 )61 0 48 1 a It 1i6.*"5„6— fOW {0.00 fOW fO.M jO.W !],06000 j0� j1,910.M f300W g5,2gA00 .3 Concept Development Is D.t,-,n Ms.. She .tier w Obmrve Behavior 8 I6 3S $Ip40.00 up to 3 Perron day, or ob.—Il., of key station, Prolecs la: SMeld, Urea, 10 mile. 3M 8 2 40 32 92 $6.240.00 Project I b: SMelduSwallow Intersection Not, In 4 2 8 8 22 $1,920.00 Project 2: Swallow Road. 3.5 mil, IM 4 2 16 20 42 $3,080.00 Project 3. MM.ors, 0.9 nna, 3M 1 1 I 6 5640.00 Project 3b: Boarhalk 02 mile. 30% I 1 4 6 wom "-3. Hamwny/MMurp In erection Plot 3M 4 2 8 8 22 $1,92D.00 Proper 4: Laurel Srt 0mil ea4 es 3M 4 2 16 12 34 $2,760.00 Deign RecommenNOcmA] n MeofQQC 4 8 8 24 24 6g $6,200.00 Hwn Su6mtol :. 4 35 : 28 0 0 136 0 IN 0 30I labor S.W., '4 T-fficA.I Renew easting traffic rynrhro mRc me— '.$80000 i f5,60000 ft).9E0.00 f0.00 tp. f11,560.00 In. ;Sa,16000 g0.00 116 fid.b30.00 1 SI,4B0.00 . Assess aMmUre signal operadonx detutlon,traregles i E B 8 20 53.060.00 Memorandum olrttcmnmdaoons 2 3 4 4 12 f1, 40N Ham Sub Tonsil 0 1 4 41 20 1 0 0 20 )f 0. 0 O faba SuOmIN ;:f0.00 561000 f56000 S24D000 ;r f0.00 :f000 St,]00.00 1f000 f000 y1.900.00 i om nnun ey>pn utgorymerson tco 4fW 41. 20co - IBlM 20.W - 152M 0W 47100 % AOmuon 8y Staff Gte mr,17rrm I.5% 93X 9.1% 4.2% On )8,6% 4,2% 311% 08% 100.0X Direct Expenses Draft Report 8.5 x n Copies (Black and White) o PagesX 25 Copies $0.10 per Copy 8.5 x u Copies (Color) PagesX i5 Copies s2.50 per Copy Memos/Final Report 8.5 x u Copies (Black and White) o PagesX 25 Copies $0.10 per Copy 8.5 x ii Copies (Color) o PagesX 25 Copies s0.50 per Copy IS x 17 Copies (Color) o PagesX 25 Copies szoo per Copy Display Boards o Display Boards s26o per Board 8.5 x as Copies (Black and White) 500 Copies/Month X z Months X so.io per Copy 8.5 x u Copies (Color) 200 Copies/Month X 1 Months X $0.25 per Copy 34 x 44 Color Plots o Copies/Month X ao Months X $50.00 per -Copy Small Packages t Packages/Month X 4 Months X $12 per Package Large Packages o Packages/Month X 13 Months X $25 per Package Sub Total Sub Total Rental Car i Trips X g Days X $50 per Day $450 Personal Auto u Trips X 16o Miles so.565 per Mile si,o85 Lodging z Nights X z Person $ISO per Night s600 Breakfast 4 Meals s8 per Meal $32 Lunch 13 MealsX $g per Meal snob Dinner 4 Meals $17 per Meal s68 acove map Staff for Field Inventory its (4 trips, 6 person trips, DC to Denver) its (t trip, a person, Portland to Denver) ing (airport) Sub Total Sub City of Fort Collins Bicycle Facility Engineering Services Proposed Approach and Scope of Work May 28, 2014 Introduction The preparation of this Scope of Work and Fee Proposal was requested of Toole Design Group, LLC (TDG) by The City of Fort Collins FC Moves Department for traffic engineering and design services for bicycle projects in the City. It is desired to have TDG support and expand the capacity of existing City of Fort Collins engineering and planning staff to implement bicycle improvements in a timely manner as part of street repaving and maintenance projects scheduled for 2014. It is understood implementation of the projects will be by City Staff who have the equipment, knowledge, and expertise to layout pavement markings, manufacture and install traffic signs, and to adjust signal timing and/or detection equipment. Development of a biddable set of plans and specifications is not required or desired as part of this project. Plans will be required to provide sufficient information for City staff to layout proposed pavement markings in the field as well as to design, manufacture, and locate or relocate traffic signs. TDG will provide recommendations for signal timing adjustments and/or detection adjustments directly to the City Traffic Engineer, Joe Olson, via memorandum as necessary for his consideration. Proposed Improvement Approach Repaving Projects - The improvements desired for repaving projects will be limited to signs (regulatory, warning, guidance), pavement markings, and potentially signal timing. Bicycle improvements may include provision of wider or buffered bicycle lanes, crosswalk markings, bike boxes, and 2-stage queue turn boxes as appropriate. Each project will include a review of existing signal timing and detection practices and provide recommendations for adjustment if required. Plans will be developed to a 10% or 30% level for concept review and approval (totaling 8.2 miles). Proposed Improvement Approach for Pilot Projects - The improvements desired for pilot projects will be conceptual to proof alternative treatment concepts that have yet to be deployed in Fort Collins. These treatments may require the use of bicycle signals, curb modifications, or curb ramp adjustments to create protected bicycle movements, facilitate protected bicycle turns or provide leading bicycle intervals at signalized intersections. Plans will be developed to a 10% or 30% level for concept review and approval. Two intersections are proposed for this assessment along with the Swallow Road corridor. Relevant Plans, Standards and Guidelines - Standards and guidelines for this project include City of Fort Collins standards, Larimer County standards, CDOT standards, Manual on Uniform Traffic Control Devices (MUTCD), American Association of State Highway and Transportation Officials (AASHTO), Americans with Disabilities Act (ADA) accessibility guidelines and other guidelines, standards and specifications as appropriate. All plans are assumed to be limited to the development of pavement marking and signs unless otherwise noted. Plans will be developed with AutoCAD software based on a GIS basemap of existing conditions. The following streets and intersections are grouped into projects for this scope: Proiect Descriptions Proiect 1: Shields Street Improvements and Intersection Pilot Project Project la: Shields Street from West Horsetooth Road to West Prospect Street Description of work. Develop concept plan and construction plans for bicycle lane improvements achieved through narrowing of adjacent travel lanes (lane diets) to widen bicycle lane, provide a buffered bicycle lane, or protected lane. Special attention will be given to bridge locations where existing bicycle lanes are may be substandard in width. Deliverables: 30% plan setfor2.0 miles and design recommendation memo to review concept Project lb: Intersection of Swallow Road at Shields Street Pilot Project Description of work: Develop a concept plan for the intersection to improve bicyclist comfortand safety to be implemented as a potential future pilot project. This effort includes traffic analysis based on City provided Synchro data and traffic counts. Deliverables: 30% plan setand design recommendation memo with cost estimates to review concept Project 2: West Swallow Road/Centennial Road Protected Bike Lane Concep Description of work: Develop concept plan and construction plansfor to replace existing bicycle lanes with a protected bicycle lane from Dunbar Avenue to Power Trail. This may require parking consolidation to one side of the street and/or lane diets. The plan set will produce typical sections, call out unique design challenges throughout the corridor developed at a 10% level to identify locations and dimensions ofmajorfeatures (i.e. parking, travel lane, protected bike lane locations). Upon approval of concept, detailed design will proceed for the section between Dunbar and Meadowlark to act as a demonstration project and to connect to the effort on Shields Street Deliverables: 10% plan setfor3.5 miles and design recommendation memo to review concept forentire corridor. Project 3: Power Trail On -Street Connector, Kruse School Improvement. and Intersection Pilot Project Project 3a: McMurray Avenue from South Boardwalk Drive to Burlington Court Description of work: Develop concept plan and construction plansfor bicycle lane improvements achieved through narrowing of adjacent travel lanes (lane diets) or parking removal to widen bicycle lane, provide a buffered bicycle lane, or a protected lane. The effort will incorporate improvements to the pick up/drop off zones adjacent to Kruse School as well as the transition to the Power Trail. Deliverables: 30% plan set for 0.9 miles and design recommendation memo to review concept Project 3b: South Boardwalk Drive from Power Trail to McMurray Avenue Description of work: Develop concept plan and construction plansfor bicycle lane improvements achieved through narrowing of adjacent travel lanes (lane diets) or parking removal to widen bicycle lane, provide a buffered bicycle lane, or a protected lane. Special attention will be given to the intersection with McMurray Avenue as well as the transition to the Power Trail. Deliverables: 30% plan setfor 0.2 miles and design recommendation memo to review concept Project 3c: Intersection of East Harmony Road at McMurry Drive Pilot Project Description of work: Develop a concept plan for the intersection to improve bicyclist comfort and safety to be implemented as a potential future pilot project. This effort includes traffic analysis based on Cityprovided Synchro data and traffic counts. Deliverables: 30% plan set and design recommendation memo with cost estimates to review concept. Project 4: Laurel Street from South Meldrum Street to Remington Street Description of work. Develop concept plan and construction plansfor bicycle lane improvements achieved through removal of travel lane between Remington Street and College Avenue and removal of parking between Mason Street and College Avenue to provide bicycle lanes. The effort will also develop a crossing design for the transition of the terminus of the Mason Trail to on street facilities on Laurel Street and Mason Street This assessment of will require limited analysis of the traffic signal operations at Mason Street and College Avenue. Deliverables: 30% plan setfor 0.4 miles and design recommendation memo to review concept Task 1- Kickoff and Proiect Manaeement TDG will prepare for, participate in, and document a kickoff conference call with the City to review the scope and schedule for the project as well as clearly identify the project expectations. TDG will conduct ongoing coordination with the City and will prepare monthly invoices and progress reports. Each report will include task accomplishments, status of deliverables and expected upcoming activities. Deliverables: • Kickoff call notes and monthly progress reports Meetings: • Kickoff conference call with the City Staff • Bi-weekly coordination calls with City Staff Task 2 — CAD Base Plans TDG will prepare an AutoCAD base map utilizing available GIS data and aerial imagery. TDG will conduct a field review of the base mapping and supplement with street width measurements, parking arrangements, bus stop locations, driveway locations, and other street features. This effort will also include a detailed inventory of existing roadway signs within the limits of each project that is intended to proceed to construction. A cursory review of signs will be performed for the portion of Swallow Road and Centennial Road that are conceptual. Deliverables: • AutoCAD base drawings Task 3 — Concept Development with Design Recommendation Memos TDG will visit each project location to observe peak hour and off peak hour operational behavior for all modes. Following the field visit, TDG will develop 10% or 30% draft plans (as noted in project descriptions) to detail proposed improvements. The plans will provide details for proposed cross sections and all pavement markings and signs required. Geometric and physical changes will be detailed for pilot project locations. A design recommendations memo will be developed to summarize observations, findings, and recommendations for all proposed changes. The plans and memos will be submitted to the City for review. TDG will meet with City Staff to discuss recommendations and review comments. • 10% plans will be produced at a scale of 1" = 100' • 30% plans will be produced at a scale of 1" = 20' TDG will hold up to two (2) coordination conference calls with City staff to review the alternatives, traffic analysis, and recommendations, as needed. Deliverables: • Brief design recommendation memorandum documenting alternatives analyzed, traffic analysis methodology and results, and recommendations. • 10% or 30% plan set submitted as a pdf for full size printing (2204) Meetings: • One design review meeting with City staff Task 4 — Traffic Analysis TDG will analyze the existing intersection signal phasing and timing and make timing recommendations appropriate to accommodate bicycles and pedestrians at select locations. The analysis will be based on Synchro data and traffic counts provided by the City and include no effort for additional counts. Recommendations will include potential changes to signal timing, improving bicycle detection, and changes to signal equipment. Potential changes to the signal equipment will be shown in the draft/conceptual design plans and described in the design recommendation memo (Task 3). TOG will host conference calls with Joe Olson to review existing conditions, preliminary recommendations, and final recommendations. It is anticipated a very brief summary memo documenting the recommendations will be sufficient. The following signalized intersections are included: • Mason Street at Laurel Street • College Avenue at Laurel Street • East Harmony Road at South Boardwalk Drive • Swallow Road at Shields Street Deliverables: • Included as Task 3 Meetings: • Three coordination calls with City staff Project Schedule It is anticipated that the project schedule will be discussed and agreed upon. Due to anticipated repaving on Shields which is scheduled for completion in July, Shields will be prioritized for development of 30% plans by June 23. June 02, 2014 Project Kickoff June 02 - June 15 Base Mapping and Field Review Effort July 14, 2014 Submit Concept, Traffic Analysis, and Design Recommendations Memo July 21, 2014 Preliminary Design Review Meeting after 1 week city review U Ed Bonnette From: Sandy O'Brien Sent: Monday, June 02, 2014 2:47 PM To: Ed Bonnette Subject: FW: Bike Plan Scope backup Attachments: 2014 05 28 Bicycle Facility Design Consulting FEE.pdf, 2014-05-28 Bicycle Facility Design Consulting SCOPE.doc Importance: High Ed, here is the backup for Toole Design CO#1. Also, Tessa reque/sted-an accoun/t number change. Can you make the following change to PO#9136821: w` 6/4 1M � ($25,000) 400903800.521210.3 (BOB Bike Plan) �� - C� " 5r0 $ 25,000 292901502.521210 (FC Bikes Kaiser Gra�) Let me know if you have any questions. 7 � ?� No;9 Sandy 4 21l 39. N6 From: Tessa Greegor Sent: Saturday, May 31, 2014 12:00 PM To: Sandy O'Brien Subject: RE: Bike Plan Scope Hi Sandy, OtA- 2216 sV4, tpl-.- I've attached the additional scope of work and fee from Toole Design Group - we would like to add this as a Change Order to the Bike Plan PO. IwoNld�likee the change o �I�arged to the following: MAQ: $25,000 _ lMLS 1 , � ReZ+I C lll/il`�G� C FC Bikes: $17,795.80 - L, U Also, I failed to remember that we have $25,000 in the KP budget that needs to go to the Bike Plan contract (specifically for Bike Share). In other words, can $25,000 be taken from KP to replace 25K from Bike BOB_ in the original Bike Plan purchase order? Sorry if I've made this very confusing. Thanks! Tessa From: Sandy O'Brien Sent: Thursday, April 24, 2014 7:35 AM To: Tessa Greegor Subject: RE: Bike Plan Scope Hi Tessa, you will need to do a change order for the work. Also, I will need to know where you want the change order charged. Usually, the vendor provides a proposal (memo) for the services. Please forward that to me and I can fill out the cover sheet for the Change Order to route for signatures. If the Change Order reaches $60,000, then Purchasing needs to sign. Otherwise, usually it's the contractor, project manager and department head that sign the form. Let me know if you have any questions. Sandy From: Tessa Greegor Sent: Wednesday, April 23, 2014 12:08 PM To: Sandy O'Brien Subject: Bike Plan Scope Hi Sandy, We are considering asking our Bike Plan consultants to provide additional services beyond their current scope. What is the process for adding to the PO? Thanks! Tessa Tessa Greegor FC Bikes Program Manager City of Fort Collins 281 North College Avenue PO Box 580 Fort Collins, CO 80522 970-416-2471 City of Fort Collins EJMomentum Newsletter Sign Up Privacy by SrSafeSubscribesn