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CORRESPONDENCE - RFP - 7472 MAX BRT TICKET VENDING MACHINES (7)
CHANGE ORDER NO. 02 PROJECT TITLE: MAX BRT Ticket Vending Machines CONTRACTOR: SCHEIDT & BACHMANN USA INC. PROJECT NUMBER: 7472 PURCHASE ORDER NO.: 9132810 DESCRIPTION: Manufacture and install Ticket Vending Machines for MAX BRT 1. Reason for change: The reason for this change is to procure an initial supply of ticket stock to begin revenue service, procure additional spare parts to allow Transfort to begin revenue service without interruption of ticket sales and to procure modifications to the supporting software to customize the Ticket Office Machines Point of Sale system to Transfort Operations. 2. Description of Change: The changes included in this contract are summarized below and described on the attached change order summary form. 1. Spare parts needed for both operational requirements as well as maintenance of the TVM's and a Spare Ticket Office Machine (TOM) Point of Sale (POS) System purchased through CO-01 2. Initial supplies of Thermal Paper Tickets and Poly -Magnetic Stripe passes 3. Software Development, QA, Implementation and Support for the Ticket Office Machines' (TOM) Point of Sale (POS) System purchased through CO-01 3. Change in Contract Cost: $221 704 00 4. Change In Contract Time: calendar days for final completion TOTAL APPROVED CHANGE ORDERS $38,360.00 TOTAL PENDING CHANGE ORDERS $0.00 TOTAL THIS CHANGE ORDER $ 221,704,00 TOTAL % OF ORIGINAL CONTRACT, THIS C.O. 14.97% TOTAL % OF ORIGINAL CONTRACT, ALL C.O.'S 17.43% ADJUSTED CONTRACT COST $1,738,808.30 (Assuming all change orders approved) EI<Er- v-? ACCEPTED BY: WV/P Y49+ K1_%JATE: s /L yp/It SCHEIDT & BACHMAN sA IN . Rapr an �tive APPROVED BY: 1 DATE: City Project Manager r APPROVED BY: Director of Infras APPROVED BY: Purchasing Agent over cc: City Clerk Architect Contractor Engineer Project File Purchasing DATE:'/ DATE: S `l / ■Fare collection systems Table of Contents SCHEIDT&BACHMANN SB SCOPEOF WORK..................................................................................................................... 4 PROJECTSCHEDULE............................................................................................................... 5 3 PRICING & MILESTONES........................................................................................................ 6 3.1 PRICING............................................................................................................................................6 3.2 PAYMENT MILESTONES..................................................................................................................8 4 AUTHORIZATION.....................................................................................................................9 File:001 14 0378 FC Spares Software Changes r 1.0 Page 3 / 9 © Scheidt & Bachmann — Fare collection systems — 2014 Fare ■ systemslxtion SCHEIDT&BACHMANN S� Scope of Work Spare Parts Additional Sales Outlet Terminal Software Changes (as described below) File:001 14 0378 FC Spares Software Changes r 1.0 Page 4 / 9 © Scheidt & Bachmann — Fare collection systems — 2014 ■Fare collection systems 2 Project Schedule SCHEIDT&BACHMANN SB A Project Schedule will be agreed upon within 30 days of NTP, based on Scheidt & Bachmann capacity and resource availability. File:001 14 0378 FC Spares Software Changes r 1.0 Page 5 / 9 © Scheidt & Bachmann — Fare collection systems — 2014 ■Fare collection systems 3 Pricing & Milestones 3.1 Pricing SCHEIDT&BACHMANN S8 ..Item Description MY Unit -Price Item Total 1. Spare Parts 1.1 Paper Tickets 250,000 Lump Sum $6,775.00 1.2 Poly -Coated Magnetic Stripe Cards 30,000 Lump Sum $2,460.00 1.3 Bill Note Acceptor 2 $7,840.00 $15,680.00 1.4 Aux. Coin Magazine $0.05 5 $1,439.60 $7,198.00 1.5 Aux. Coin Magazine $0.25 5 $1,439.60 $7,198.00 1.6 Aux. Coin Magazine $1.00 5 $1,439.60 $7,198.00 1.7 Coin Magazine $0.05 5 $985.60 $4,928.00 1.8 Coin Magazine $0.10 5 $985.60 $4,928.00 1.9 Coin Magazine $0.25 5 $985.60 $4,928.00 1.10 Coin Magazine $1.00 5 $985.60 $4,928.00 1.11 Coin Acceptor 2 $2,054.40 $4,108.80 1.12 Coin Diverter 2 $2,582.60 $5,165.20 1.13 Coin Verifier 2 $370.20 $740.40 1.14 SBC71 2 $6,335.80 $12,671.60 1.15 Credit / Debit Card Reader 2 $1,890.30 $3,780.60 1.16 PIN Pad 2 $737.90 $1,475.80 1.17 Power Connection Box 1 $2,209.30 $2,209.30 1.18 Power Pack 2 $2,203.00 $4,406.00 File:001 14 0378 FC Spares Software Changes r 1.0 Page 6 / 9 © Scheidt & Bachmann - Fare collection systems - 2014 ■Fare collection systems SCHEIDT&TBACHMANN & 1.19 MKV Ticket Printer 2 $7,908.50 $15,817.00 1.20 LCD 15" Touchscreen 1 $1,660.30 $1,660.30 1.21 Coin Vault 26 $1,498.40 $38,958.40 1.22 Bill Vault 26 $1,734.60 $45,099.60 Subtotal $202,314.00 2 Additional Sales Outlet Terminal 1 $6,350.00 Subtotal $6,350.00 .3 Software Changes Qty (MD) Unit Price Item Total 3.1 Software Development — Record- ing of Customer Data 3 $1,200.00 $3,600.00 3.2 Software Development — Setting of Validity Dates 2 $1,200.00 $2,400.00 3.3 Software Development — Setting of Discounts 2 $1,200.00 $2,400.00 3.4 Software QA Testing 3 $980.00 $2,940.00 3.5 Implementation and Support 1 $1,700.00 $1,700.00 Subtotal $13,040.00 Total Price $ 221,704.00 File:001 14 0378 FC Spares Software Changes r 1.0 © Scheidt & Bachmann — Fare collection systems — 2014 Page 7 / 9 ■Fare collection systems 3.2 Payment Milestones SCHEIDT&BACHMANN SB The following payment steps form the basis of this proposal: Description Value Spares on delivery $ 202,314.00 Additional Sales Outlet Terminal on delivery $6,350.00 Software Changes on Implementation $ 13,040.00 File:001 14 0378 FC Spares Software Changes r 1.0 Page B / 9 0 Scheidt & Bachmann — Fare collection systems — 2014 Fare collection systems 4 Authorization David Macaulay Executive Vice President Name Joe McGrath Name Position Project Manager Position SCHEIDT&BACHMANN SB 4/23/2014 t Date naty e 4/23/2014 Date Signature File:001 14 0378 FC Spares Software Changes r 1.0 Page 9 / 9 ©Scheidt & Bachmann — Fare collection systems — 2014 C r` �� b12%1`� ,Hrf4% d NMI t�s,� SAM Search Results List of records matching your search for Search Term : spx* corporation* Record Status: Active �SPX CORPORATION Status:Active DUNS: 006024129 +4: CAGE Code: 1 FJQ6 DoDAAC: Expiration Date: Mar 5, 2015 Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 13515 BALLANTYNE CORPORATE PL City: CHARLOTTE ZIP Code: 28277-2706 State/Province: NORTH CAROLINA Country: UNITED STATES E'-NITIIITwtY SPX CORPORATION Status:Active DUNS: 114367852 +4: CAGE Code: 35BR4 DoDAAC: Expiration Date: Dec 3, 2014 Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 5620 WEST RD City: MC KEAN ZIP Code: 16426-1504 State/Province: PENNSYLVANIA Country: UNITED STATES E=NTiIITiY Spx Corporation Status:Active DUNS: 099262552 +4: CAGE Code: 93929 DoDAAC: Expiration Date: Sep 16, 2014 Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 28 TOWER ROAD City: RAYMOND ZIP Code: 04071-6440 State/Province: MAINE Country: UNITED STATES �SPX CORPORATION Status:Active DUNS: 785837683 +4: CAGE Code: 60488 DoDAAC: Expiration Date: Jun 26, 2014 Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 3827 RIVERSIDE RD City: RIVERSIDE ZIP Code: 49084-0000 State/Province: MICHIGAN Country: UNITED STATES June 02, 2014 1:57 PM Page 1 of 1 max May 7, 2014 Ms. Erika Keeton, PE MAX Project Manager City of Fort Collins — Engineering Dept 281 N. College Ave. Fort Collins, CO 80524 MAX Field Construction Office 3000 South College Ave., Suite 201 Fort Collins, CO 80526 fcgov.com/maxconstruction Delivery by hand RE: Services Agreement 7472 MAX BRT Ticket Vending Machines — Change Order 02 Independent Cost Analysis — SB Spare Parts, Initial Supplies and Software Development Scheidt & Bachmann USA Inc. (SB) was requested to provide a proposal for: • Spare parts needed for both operational requirements as well as maintenance of the TVM's and a Spare Ticket Office Machine (TOM) Point of Sale (POS) System purchased through CO-01 • Initial supplies of Thermal Paper Tickets and Poly -Magnetic Stripe passes • Software Development, QA, Implementation and Support for the Ticket Office Machines' (TOM) Point of Sale (POS) System purchased through CO-01 Following are the reasons the items and services are needed for the completion of the MAX BRT project: 1. Spares a. Spares are needed for both operational requirements as well as ongoing state of good repair of TVM's. As all equipment is manufactured directly by Scheidt and Bachmann, or manufactured by 31 party and programmed specifically by Scheidt & Bachmann, sole source is required. It would not be feasible to procure any of the spares direct from a 3rd party. b. Spares in the price list are the exact charges from the existing contract with S&B and from the pricing in S&B's Change Order 1 for the TOM. They have not increased prices for spare parts. 2. Tickets and Passes a. Thermal Paper Tickets and Poly -Magnetic Stripe passes are required for the ticket vending machines. These were not included in the original RFP because it was unclear how integration to Genfare SPX would be achieved. During implementation of the project, the Project Manager from Scheidt & Bachmann needed to determine a baseline ticket layout as well as encoding standards to be implemented for both types of fare media. Because Scheidt & Bachmann is now authorized to work with Genfare SPX through a $10,000 licensing fee (that was purchased through the MAX BRT project) it would be illogical to pursue another 3rd party vendor to provide this layout as it would require another $10,000 licensing fee to another 3rd party vendor. Furthermore, Scheidt & Bachmann understands the size criteria required for tickets to be dispensed on their machines. Adding an integration with a different ticket provider would add undue risk to the implementation of the project. Lastly, pricing provided for both paper and poly fare media is being purchased at the wholesale rate and is a nominal charge for the baseline quantity that is required. b. Poly -magnetic stripe passes included in CO2 are well under the pricing from our existing vendor, Productive Solutions. Poly -coated passes provided by SB are 30,000 passes for $2460 which is $0.08 each. A recent order in December 2013 from Productive Solutions for 1300 passes was $2555 or $1.95 each. c. Pricing on the paper thermal tickets provided by S&B are $.03 each. National Ticket.com pricing on similar thermal paper tickets is 2000 tickets for $192 or about $.09 each. Also pricing from World Wide Ticket Craft showing an order of 30,000 tickets would be $525 or about $0.02 each. 3. Software Development, CIA, Implementation and Support a. There are several functions that we require on the Ticket Office Machines' (TOM) Point of Sale (POS) System that were determined during implementation. The added functionality includes the ability to associate a client with a purchase if necessary, allow for supervisor overrides and discounts and the ability to change validity dates. These functions have been deemed by the Transfort Communications & Administration Manager as well as the Transfort Finance Analyst as required for the operational implementation of the TOM POS system. b. Generally, development fees for C++, .NET, Java, Javascript and other platforms is charged out on a "per day' basis by many vendors. Trapeze is typically $2600 per day. Clever Devices is about $2000 per day. In a 2010 PO from Productive Solutions for our data conversion on our fare media interface (which is an analogous activity) their rate is $2,000 per day for programming. The scope for SB is to provide 11 days at rates varying from $980 to $1,700 per day depending on the specific programming/installation task they are performing. Attached please find the SB cost proposal for providing and installing the equipment. In reviewing this request, an independent material estimate and unit price comparison was performed to verify the legitimacy of the cost. The comparative unit prices were derived from existing unit prices as described. above. The independent cost check of this work is $280,929.00. Through this independent cost research, I find SB's proposal in the amount of $ 221,704.00 to be reasonable for the required increase in scope. As such, I recommend acceptance of this additional cost to the contract. r� Keith Meyer, E Construction Project Manager CH2M HILL Team 970-988-8605 keith. mever(a)ditescosery ices.com Cc: job file Change Management Checklist CategoryCompliance D. te Reviewed Reference Initials Reviewed for compliance with Work is included in the build Environmental Assessment 4/7/14 alternative JS SCC 50.06 There is no safety impact from the Reviewed for construction/safety impacts 4/7/14 spare parts and ticket stock JS supplies. Software development will be in an office environment. Independent cost estimate prepared 4/7/14 As attached to this memo JS Scope is included in SCC 50.06 Reviewed for PCGA grant compliance 4/7/14 Work added to support fare JS collection Materials and supplies to be used Reviewed for real estate impacts/needs 4/7/14 inside TVMs installed on the is station platforms, no real estate impact Reviewed for compliance with design criteria/ADA h_ttn://w .access -board aov/ada-abalada- 4/7/14 Tickets will be issued through TVMs that are ADA compliant. is standards-dot.cfm City of r[_� Independent Cost Estimate - NM Ticket Media Date of Estimate: 29-Apr-14 Contract Type: Existing Contract or PO (Y/N): Y Description of Goods (A) or Services (B): TVM Software Modifications I have obtained the following estimate from; 2010 Invoice to City from Productive Solutions for PO 9103976 Published Price List / Past Pricing (date) Engineering or Technical Estimate (performed by) Independent Third Party Estimate (performed by) Jonathan Spencer Other (specify) Vendor Product Productive Solutions City PO 9103976 Data Conversion, software setup/configuration Cost Estimate Details: (Estimate calculated in US Dollars) Price $2,000.00 Perday Software Changes Per Day Quantity Extended Cost Software Development - Recording of Customer Data $2,000.00 2 $4,000.00 Software Development - Setting of Validity Dates $2,000.00 2 $4,000.00 Software Development- Setting of Discounts $2,000.00 2 $4,000.00 Software QA Testing $2,000.00 1 $2,000.00 Implementation and Support $2,000.00 2 $4,000.00 TOTAL $1s,000.00 by: Cityof ort Collins Independent Cost Estimate -TVM Spare Parts Date of Estimate: 29-Apr-14 Contract Type: Existing Contract or PO (Y/N): Y Description of Goods (A) or Services (B): TVM Spare Parts I have obtained the following estimate from; Existing Contract Pricing -Table 4 for TVM Spare Parts Change Order 1 Section 5 for Ticket Office Machine Unit Price Published Price List / Past Pricing (date) Engineering or Technical Estimate (performed by) Independent Third Parry Estimate (performed by) Jonathan Spencer Other (specify) Cost Estimate Details: (Estimate calculated in US Dollars) Contract/Pricing Table 4 TVM Spare Parts Contract Unit Price Quantity of Additional Spares Extended Cost Bill Note Acceptor $7,940.00 2 $15,680.00 Aux. Coin Magazine $0.05 $1,439.60 5 $7,198.00 Aux. Coin Magazine $0.25 $1,439.60 5 $7,198.00 Aux. Coin Magazine $1.00 $1,439.60 5 $7,198.00 Coin Magazine $0.05 $985.60 5 $4,928.00 Coin Magazine $0.10 $985.60 5 $4,928.00 Coin Magazine $0.25 $985.60 5 $4,928.00 Coin Magazine $1.00 $985.60 5 $4,928.00 Coin Acceptor $2,054.40 2 $4,1050 Coin Divertor $2,582.60 2 $5,165.20 Coin Verifier $370.20 2 $740.40 SBC-1 $6,335.80 2 $12,671.60 Credit / Debit Card Reader $1,890.30 2 $3,780.60 PIN Pad $737.90 2 $1,475.80 Power Connection Box $2,209.30 1 $2,209.30 Power Pack $2,203.00 2 $4,406.00 MKV Ticket Printer $7,908.50 2 $15,817.00 LCD 15" Touchscreen $1,660.30 1 $1,660.30 Coin Vault $1,498.40 26 $38,958.40 Bill Vault $1,734.60 26 $45,099.60 Ticket Office Machine (Sales Outlet Terminal) $6,350.00 1 $6,350.00 TOTAL $199,429.00 Completed by: City of Fort Collins Independent Cost Estimate - TVM Ticket Media Date of Estimate: 8-Apr-14 Contract Type: Existing Contract or PO (Y/N): Y Description of Goods (A) or Services (B): TVM Spare Parts I have obtained the following estimate from; Previous Quotes Published Price List / Past Pricing (date) Engineering or Technical Estimate (performed by) Independent Third Party Estimate (performed by) Jonathan Spencer Other (specify) Vendor Product Price Productive Solutions City PO 9136909 Poly -coated Monthly Bus Cards with Magnetic Stripe $1.95 Per Ticket National Ticket.Com - Web Pricing Paper Thermal Tickets (131/32"" x 4"") $192.00 Per Case of 2000 Worldwide Tcketcraft Online 2" x 5.5" Paper Thermal Tickets $525.00 Per Case of 30,000 Cost Estimate Details: (Estimate calculated in US Dollars) Ticket Stock Media Per Ticket Unit Price Quantity of Extended Cost Media Poly -coated Monthly Bus Cards with Magnetic $1.95 30,000 $58,500.00 Stripe (Productive Solutions) Paper Thermal Tickets(Worldwide Ticketcraft $0.02 250,000 $5,000.00 Online) $0.00 TOTAL - $63,500.00 Completed ■ Far c oliection SCHEIDT&BACHMANNsysS6 Scheidt & Bachmann Proposal 001.14.0378.C.1 City of Fort Collins Spares & Software Changes April 23, 2014 ■Fare collection systems SCHEIDT&BACHMANN SB This document remains the property of Scheidt & Bachmann. It is provided solely for the purpose of supplier qualification. The content is confidential and may not be disclosed to any third party or used for any other purposes. File:001 14 0378 FC Spares Software Changes r 1.0 © Scheidt & Bachmann — Fare collection systems — 2014 Page 2 / 9