Loading...
HomeMy WebLinkAbout501213 RICOH USA INC - PURCHASE ORDER - 9142979City of /11�vF6rt Collins Date: 05/29/2014 Vendor: 501213 RICOH USA INC 6700 SUGARLOAF PKWY DULUTH GA 30097 PURCHASE ORDER PO Number Page 9142979 1of2 This number must appear on all invoices, packing slips and labels. Ship To: PURCHASING DIVISION CITY OF FORT COLLINS 215 N MASON, 2ND FLOOR FORT COLLINS CO 80524-4408 Delivery Date: 05/28/2014 Buyer: DAVID CAREY Note: Line Description Quantity UOM Unit Price Extended Ordered Price 1 Ricoh MPC4501A Copier Lease and Image Charges 1 LOT EA 5,018.28 for Ricoh MPC4501A Copier/Printer System, Serial #: W5121_600439 Location: City Of Fort Collins - Purchasing Department @ 215 N. Mason, 2nd Floor, Fort Collins, CO 80524 Lease Term: Forty -Eight (48) months. Base Monthly Lease Charge: $318.19 Includes: 10,000 B&W and -0- Color prints per month. All Overage Images @ $0.007 per B&W and $0.045 per Color. PO is subject to WSCA Contract #1715 and State of Colorado Contract Number 98526YYY12M/WSCA. Per Ricoh USA, Inc. Proposal dated 04/13/12. Line 1 total dollar amount Includes $3,818.28 for twelve (12) lease payments and $1,200 for estimated image charges. Replaces 2013 P.O.# 9133330. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by Gerry S. Paul City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com Total Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Purchase Order Terms and Conditions Page 2 of 2 1. COMMERCIAL DETAILS. Tax exemptions. By statute the City of Fort Collies s exempt fmm sure and Iaal taxes. Our Exemption Number is 11. NONWAIVER. 98-U150I. Federal Excise Tax Exemption Certificate of Registry 84-600058] is registered win the Collamr of Failure of the Purchase to insist upon stria p dom mce of the, terms and ca s ilions hereof, failum or delay or Internal Revenue, Denver. Colorado (Ref. Colorado Rddsed Sound 1973, Chapter 39-26, 114 (a). exercise any rights or remedies pmvided harem or by law, failure to promptly notify, Me Sella in the an of a breach, On, acceptance ofor payment fro goods haemddor approval of the design, shall rat rescue the Sella of Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped or due to defects of any of the warranties or obligations of this purchase order and shall not be dccaed a waiver of any right of the damage in bean nay b, mo mal W you for cr, di, and are rat to M replaced except upon receipt of vaxinen Purchaser to insist upon strict performance herder or any of its rights a, remedies as to any such goods, regardless irattuctions fmm the City of Tom Collins. of when shipped received or attpled, as W any prior or subsequent default hereunder, nor shall any purported oral mWifiation or mscission of Nis purchase order by the Purchaa operate as a worse, of any of the It — ]initiation. GOODS art subject to the City of Fort Collins inspection on arrival. hereof. Final Acceptance. Racier of the merchandise, services or equipment in response to his add am result in 12. ASSIGNMENT' OP ANTITRUST CLAIMS. authorized payment on the pan of me City of Fort Collins. However, it is in be, understand that FINAL Sella and the Purchaser recognize that in actual economic practice overcharges resulting from antitrust ACCEPTANCE is dependent upon completion of all applicable required inspection procedures. InArtioa ore in fan um home by the Pumla. Theremfore for grind cause and inconsideration for executing this purchase order, the Seller hereby assigns to the Pachuer any and all claims d may now have or hammer Freight Tents. Shipments must be F.O.U., City Of Fort Collins, 700 Wood St,, Fon Collins, CO 80522, unless acquired under liderd or state antitrust laws for such oved arges relating to the particular goods or services otherwise npmifia on this Orderif paramount is given m prepng freight and charge separately, the odgind freight purchased or acquired by the Purchaser pursuant to this purchase order. bill must accompany invoice. Additional changes for parking will not be accepted. Shipment Distance. Where manufncmrers have distributing points in varmus pans of Me country, shipment is ex,ded Iran, the neared distribution point to destination, and excess freight will be deducted Irons Invoice when shipments are made from greater distance, permits. Seller shall Immune at sellers sole cost all nerdem, permits, cenificmes and licenses required by all applicable laws, regulations, odinands and roles of the time, municipality, territory or political subdivision where the work is performed, or requited by any other duly constitured public authority having jurisdiction aver the wont of vendor. Seller funkier atomics to hold the City of Too Collide ham less from and against all liability and loss lurtassorted by them by reason of aassorteds, ed or established violation of any such laws, regulationordinances, rates and requirements. Authoriration. All parries to this contract agree but the representatives are, in fan, bona fide and possess full and complete authority to bind said panics. LIMITATION OP TERMS. This Purchase Order expressly firm. acceptance in the turner and conditions sated herein set Such and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different terms and conditions proposed by adler arc objected to and hereby Mected. 2. DELIVERY. PLEASE ADVISE: PURCHASING AGENT immediately if you cannot Puke mPlam shipment m arrive on your pmmised delivery date as noted. lime is of the essence. Deliveryrind pert chance mum be efeded within the time stated no the purchase order and the documents attached hereto. No a, or the Purchase, including. without Inbreed ndedmme of partial lute deliveries, shall operate as a waiver of thi, provision. In be event of any delay, the Purchreer shall have, in addition to other legal and equitable rtmNies, the option of p1wing this order elsewhere and balding (be Seller liable for damages. However, the Seller shall not be liable For damages as a result of delays due to causes not rwsenably foreseeable which arc beyond its reasonable curtail and without its fault of negligence, such acts ofGud, actsof civil or military authorities, governmental priorities, fires, strikes, food, epidemics, wars or rims provided that notice of the conditions causing seen delay is given to the Purchaser within five (5) days of the time when the Seller first received knowledge thereof. In the rend of Pay such delay. the doe of delivery shall be extended for the period equal to the time actually lost by reason of the delay. 3. WARRANTY, The Seller warrants that all goods, articles, materials add work covered by this order will conform with applicable drawings, specifications, samples aukor other descriptions given, will be fit for the purpose intendedi aunt ,unfinameal with de highest degree of cane and competence in ac ucherne with accepted standards for wont of a similar store. The Seller agree, to hold the purchaser hmmless from any sou, damage or expose which the bacteria may suf n or incur on account ofne Sellers breach of wammy. The Sella shall replace, repair or make good, without east to the particular any defects or Grafts arising within one (1) year or within such longer period of time as may he prescribed by law or by Me tents many applicable warmly attended by the Seller and the date of acceptance orthe goods famished hereunder (accepunce not to be unreasonably delayed), resulting from imparted or defective work done or nationals famished by the Seller. Acceptance or use of goods by the Purhnser shall not constitute a waiver of any claim under this warranty. Except m otherwise provided in this purchase order, the Sellers liability hereunder shall extend to all damages proximately caused by the breach of any of the pardoning warranties or Sometimes, but such liabil ity shall in no event include loss ofprolrrs or lass if me. NO IMPLIED WARRANTY OR MERC14AWABTLITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchaser miry make changes to legal terms by written change order 5. CHANGES IN COMMERCIAL TERMS. The Purchaser may make any changes to the terms, other than legal cams, including additions to or deletions fmm the ramentex originally ordered in be spaificalioro or drawings, by verbal or written clange order. If any such change afecrs the amount due or the It., of perfmmance hereunder, as equitable edjustment shall be made. 6. TERMINATIONS. Tire Purchaser may at any time by wntren change add, terminate this agreement as to any or all Farriers of the goods den not shipped, subject to any equioble zdmament between the pacin as to any work or reatcrias Nan in progress provided bit the Pumhud stall not be liable for any claims fm anticipated pmficr on the undemplded potion of the good mad/or work, for incidental or rereuquential damagea, mud that no such adjustment b , made in favor of the Seiler with respect many good which arc the Sellers standard stock. No such termination shall relieve the Purchaser or the Sella many of their obligations as to any goals delivered hereunder. ]. CLAIMS FOR ADJUSTMENT. Any claim far adjustment mot be auened within thin (30) days firm the date the change or termination is oedered. 8. COMPLIANCE WITH LAW, The Seller mram, that all goads sold hereunder shall have been produced, sold, delivered and famished in stria compliance with all applicable laws and regulations to which the mask are subject I'he Seller shall execum and deliver such docmnents as maybe required to efrect er evidence compliance. All laws and regulations required to be incorporated in agmements of this character are hereby incorporated herein by this reference. The Seller agrees to indemnify and hold the Purchaser harmless from all costs and damages suffered by the Purchuser as a result of the Sellers failure to comply win such law. 9. ASSIGNMENT. Neither party shall assign, transfer, or convey this order, or any monies due or to become due hereunder without the prior wnuen..ofofMc be, ort,. 10. TITLE. The Seller wareands full, clear rend unrtsuicted fide to the Purchaser to, all equipment maintain, and items fmished in p� fmam'e of this ugrtement free and clear of any arld all lien, restrictions, rtsmadars, security interest encumbrances anal claims ofoncn, 13. PURCI IASERS PERFORMANCE OF SELLERS OBLIGATIONS. If the Purchnser directs the Seller to correct nonconforming or defective goods by u date to he agreed upon by the Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser may cause the work to the performed by the most expeditious means available to it, and the Seller shall pay all costs reoaeiatN with such work. The Seller shall release the Purchaser and its contactors of any tier from all liability and claims of any cram resulting from the performance of such work. This ml. shall apply even in the event of fault of negligence of the parry mleased rind shall extend in the direcmrs, oficas and employees ofmch parry. The Sellers cornraceal obligations, indenting womanty, shall nor be damcd to be, Ordered, in any way, because such work is performed or ausad to be performed by Me Purchase, 14. PATENTS. Whenever the Seller is required to use any design, device, material or praess covered by letter, patent, f ndetnmk or copyright, the Seller shall indemnify and save harmless the Purchaser from any and ail claims for infringement by reason of the use of such patented design, device, material or process in connection with the around, and shall indemnity the Purchaser for any cost, expense or damage which it may be obliged a pay by reason of such infringement at any time during the prosecution or after the completion of the work. In case said equipment, or any pan thereof or the intended rise of the goods, is in such snit held to constitute infringement and the rise of said equipment ,, part is enjoined, tiro Seller shall, at its awn expense and in its option, either pr a for the eq Pu moo the right to continue using said uipmensu t or pens, replace the ng with substantially net but ro ninGnging equipment, or modify it so it becomes noninGtnging. 15. INSOLVENCY. If the Seller shall become insolvent or bankrupt, make an assignment for the benefit of creditors, upfroint a receiver or testa for any of the Sellers property or business, this order may forthwith be canceled by the Purchaser without liability. 16. GOVERNING LAW. The definitions oftemn used or the imd,fidation offl a agreement umd Nc rights of all parties hereunder dull be combined under and governed by the laws ofthe Some ofColomdo, USA. The following Additional Conditions apply only in dows where the Sella is to perform work hereunder, including the advics of Sellers Reptaideni i rd,b on the premiss afothers. I]. SELLERS RESPONSIBILITY. The Seller shall carry on said work at Sellrr's own risk until Ne same is fully completed Pad ucttpmd, and shall, in as, of any accident, destruction or injury to the work and/or materials before Sellers Sal completion and acceffirri complete the work at Sellers own am. aM Iri the satisfaction of the Pumhand. When mmenas and equipment are famished by ones fur insullmion or erection by the Seller. the Seller shall Peace, unload, store and handle same at the site and become responsible therefor as though such materials murkier equipment were being furnished by the Seller under the order. 18. INSURANCE. The Seller shall, at his own expense, provide for the payment ofworkcm compensation, including oaupatlaal disease benefits, to its employees employed on or in connection with the work covered by this pumha s, order, and/or to their dependents in accordance with the laws of the dote in which the work is to be done. The Seller shall also entry comprehensive general liability including, but not limited to. contractual and automobile public liability insurance with bodily injury and death limits of at least S30x000 for any one pennq 5500,000 for any cthe accident and properly damage limit per accident of 5400,000. The Seller shall likewise require his ontractors, if any, to provide for such compensation and insurance. Before any of the Sellers or his comrannrs employees shall do my work upon the premises of others, the Seller shall famish the Purchaser with a cecifimte that such compensation and insurance have been provided. Such sceificues shall specify Ne date when such rompeaation aed insurance have been podded. Such rertificats shall specify the dais when such compensation ardl insurance expires. The Seller agrees pat such compensation and Program shall be maintained until after the entire work is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seller hereby assumes the entire responsibility and liabduq, for any sued all damage. loss or injury ofeny kind r aamre whensoever to Persons or property caused by or resulting from Me execution of the work provided for in this purchax order or in connection herewith. The Sella will indemnify and hold hartnlms the Purchaser and my r all of the Purchasers oHm...,am and employees from and against any vnd all claims, losses, damages, charges or expenses, whether direct or indirect, and whether to peraons or Property to which the Purchaser may be put or subject by reason of any act, action, neglect, omission or default on the pan of the Seller, any of his contractors, or any of the Sellers or contractors Officers, agents or employees. In case any suit or other proceedings shall be brought against the Purchaser, or i. Officers, agents or employees at any time on account or by reason of any in, titian, neglect, omission or default of me Seller of any of his contractors or any of its or their offers, agents or employes as aforesaid, the Seller hereby agree to assume the defense thereof and to defend Me same at the Sellers own expense, to pay any and all cos., charges, attorneys fees and other expense any and all judgmenta that may be incurred by or obtained against the Purchaser or any of its or their oRcers, agents or employees in such suits or other proceedings, and in cast judgment or other It= be placed upon or obtained against the property of Ne Purchaser, or said panics in or as a result of such suits or other proceedings, the Seller will at once cause the same to he dissolved and discharged by giving bond or oherwise. The Seller and his examinations shall Pike till safely porempers, Enron and install all guards necessary for the prevention of =due=, comply with all laws and regulations with egad to safry including, but without limitation. the Occupational Safety and Hmlth Ad of 1970 and all roles and regulations usual pursuant thee.. Revised 03R010