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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9142999/ v ?- %O� 7 John Stephen From: Gerry S. Paul Sent: Thursday, May 29, 2014 444 PM To: John Stephen Subject: RE: Farnsworth Group Commissioning for FAC Sole Source John — This sole source purchase is approved in accordance with City Municipal Code Chapter 8, Article IV, Sec. 8- 161, d(1), b; Although there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if used, will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public. Regards, Gerry Paul Director of Purchasing and ]tide hlanaggement 215 N. Hason Ciry of I'ol'I Collins 970-221-6779-0 970-567-9840-C gspanl@iranv.com From: John Stephen Sent: Thursday, May 29, 2014 4:30 PM To: Gerry S. Paul Subject: Farnsworth Group Commissioning for FAC Sole Source Gerry, Budget: $21,580 The City of Fort Collins Operation Services Dept. is requesting a sole source for Farnsworth Group to provide Enhanced Commissioning services for the Foothills Activity Center at the Mall. Farnsworth is providing Fundamental Commissioning services per the City's Building Department commissioning requirements for the FAC (Foothills Activity Center) for the Foothills Mall developer Alberta. It is cost effective and in the City's best interest to contract for these services with the same firm providing Fundamental Commissioning services. It would be challenging and impractical to coordinate and harmonize work between the City's on -call commissioning agent E-Cube for the Enhanced Commissioning and Farnsworth for Fundamental Commissioning. By using one commissioning agent the City will realize pricing efficiencies and seem -less progression between the stages of commissioning. Upon your approval, the City will issue a purchase order for $21,580 to Farnsworth Group. City Municipal Code Chapter 8, Article IV, Sec. 8-161, d(1), b; Although there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if used, will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public. ATTACHMENT A: SCOPE OF ENHANCED COMMISSIONING SERVICES VIII. FEES FOR PROFESSIONAL SERVICES: Based on previous project experience and anticipated work effort, Farnsworth Group proposes to complete the work as outlined in the attached scope of services for the lump sum fee, not to exceed as indicated below. COMMISSIONING SERVICES Enhanced Commissioning Services $ 21,080 Reimbursable Expenses — Construction S 500 Commissioning Services Total (not to exceed) $ 21,580 Reimbursable expenses including items such as printing costs, reproduction, travel for trips to project site, etc. are included In the above fee. The attached General Conditions are incorporated into and made a part of this Proposal Agreement. Foothills Mall Redevelopment FAC Building — Enhanced Commissioning Services 6 Farnsworth GrouA Inc. John Stephen, CPPC, LEED AP Senior Buyer 215 N Mason City of Fort Collins 970-221-6777 IFarnsworth GROUP May 21, 2014 Ethan Covens Facilities Project Manager City of Fort Collins P.O. Box S80 Fort Collins, CO 80522 1612 Specht Point Road, Suite 105 Fort Collins, Colorado 90525 p 970.484.7477 f 970.4847488 www.f.w.com I www.greennavigation.com Subject FOOTHILLS MALL REDEVELOPMENT FAC BUILDING —ENHANCED COMMISSIONING SERVICES Dear Mr. Co2zens, Thank you for the opportunity to present you with this proposal for Enhanced Commissioning Services for the Family Activity Center (FAC) building at Foothills Mall. As we may have mentioned, Farnsworth has extensive knowledge and experience with the building Commissioning and Enhanced Commissioning process. As discussed, Farnsworth Group is proposing fees for Enhanced Commissioning Services as specked under the LEED 2009 Guideline for Commercial Interiors. Attachment A outlines the scope of work. We have based our fees on the following information/assumptions: I. Project Foothills Mall Redevelopment, FAC Building— Enhanced Commissioning Services 2. Location: Fort Collins, Colorado 3. Facility Description: New Construction, Activity/Fitness Center, Approx. 24,659 total SF 4. For the purpose of developing this proposal, our scope and fees are based upon drawings entitled "Foothills Mall Redevelopment, DCP NO.13 — 70% Construction Documents" dated May 16, 2014 provided by the City of Fort Collins (for MEPs). Below are the fees we are proposing for our services: Commissioning Services: $ 21,080 Estimated Expenses: $ 500 Total Est. Fee: $ 21,580 Thank you for considering us for this project. We are excited at the opportunity to partner with the City of Fort Collins, and help ensure a successful project for everyone. Sincerely, 5.t Steve Lynch, P.E, LEED AP BD+C Project Manager ENGINEERS I ARCHITECTS j SURVEYORS I SCIENTISTS FACILITIES REQUISITION FORM VENDOR Farnsworth Group DATE 5/27/14 REQ BY: Ethan Cozzens Work Order # OP-456816 Billable? YIN CHARGE# 510108.521210 TOTAL COST: $21,580.00 - BUYER: John Stephen OTY DESCRIPTION COST Provide all necessary labor and materials for Enhanced Commissioning services for the Foothills Activity Center per the attached Farnsworth Group proposal dated 5/21/14. $21,580.00 ADDITIONAL INFO COMPUTER INPUT INFORMATION: VENDOR# REQUISITION # DATE ENTERED: Lt Farnsworth GROUP ATrACH MENT A: SCOPE Or ENHANCED COMMISSIONING SERVICES I. GENERAL PROJECT DESCRIPTION: A. Facility Description: 1. Location: Foothills Mall, Fort Collins, Colorado 2. Type/Occupancy: Activity/Fitness Center 3. Building: New Construction, Family Activity Center (FAC) —Approx. 24,6S9 SF B. Sustainability Goals: LEED 2009 for Commercial Interiors —Gold Certification C. For the purpose of developing this proposal, our scope and fees are based upon drawings entitled "Foothills Mall Redevelopment, DCP NO.13-70%Construction Documents" dated May 16, 2014 provided by the City of Fort Collins. II. PROJECTTEAM: A. The key individuals proposed for our team are listed with their commissioning roles as follows: 1. Steve Lynch, P.E. LEED AP BD+C as Project Manager 2. Tom O'Neill, P.E. LEED AP, CxA as Commissioning Manager 3. RogerJohnson, CxA as Senior Commissioning Agent 4. Brian Davie, AIA, LEED AP as Technician 5. Bob Taylor, EIT as Technician Certified Commissioning Authority (CxA) by AABC and Building Commissioning Association III. SCOPE OF COMMISSIONING (Cx)SERVICES A. LEED Prerequisite EAp1 Fundamental Commissioning of the Building Energy Systems, in conjunction with Commissioning specified by the City of Fort Collins Amendments to the 2012 International Building Code, shall be executed under a different contract. B. LEED EAc3 Enhanced Commissioning Services 1. CxA shall conduct at least one design review of the Owner's Project Requirements (OPR), Basis of Design (BOD), and design documentation and back -check review comments in subsequent design submissions. 2. CxA shall review contractor submittals applicable to the commissioned systems for compliance with the OPR and BOD documents. The review shall be concurrent with the review of the architect or engineer of record and submitted to the design team and Owner. Foothills Mall Redevelopment FAC Building — Enhanced Commissioning Services 1 Famsworth Group, Inc. ATTACHMENT A: SCOPE OF ENHANCED COMMISSIONING SERVICES 3. CxA shall develop a Systems Manual that provides operating staff with the documentation and information needed to operate the commissioned systems and equipment. 4. CxA shall provide a Commissioning Report to include an executive summary of the commissioning process, identification of issues and resolution process, system performance test results and evaluation, and confirmation of systems meeting the criteria outlined in the OPR and BOD documents. In addition, the Commissioning Report shall provide summaries of the design review, contractor submittal review, and 0&M documentation and training review processes. 5. CxA shall review and verify that training of operating personnel on the commissioned systems has been completed. 6. CxA shall conduct a review of the operation of commissioned systems with operations and maintenance staff within 10 months after substantial completion, and shall include a plan for resolving remaining outstanding commissioning -related issues. IV. SYSTEMS TO BE COMMISSIONED A. One Roof Top Unit (RTU-1) with heat recovery wheel and associated controls B. One rooftop Dedicated Outside Air System (DOHS-1) with associated controls C. One rooftop Variable Refrigerant Flow (VRF) Condensing Unit (CU-1 A-C) with associated controls D. Twenty-five Variable Refrigerant Flow (VRF) Fan Coil Units (FCU-1 thru FCU-25) E. Fifteen Variable Refrigerant Flow (VRF) Selector Boxes (BS-1 thru BS-15) F. Four Destratification Propeller Fans (DF-1 thru DF-4) with associated controls G. Two Cabinet Unit Heaters (CUH-1 and CUH-2) with associated controls H. Review of supply, return registers, grilles and their locations I. One Water Heater (WH) and circulation pump J. Lighting System Controls V. RESPONSIBILITIES OF OTHERS A. GC Responsibilities: 1, Construction Manager General Contractor (GC) shall attend the Commissioning Kick -Off Meeting. 2. GC and each subcontractor shall designate a single individual to be responsible for coordinating quality activities with Owner. Foothills Mall Redevelopment FAC Building — Enhanced Commissioning Services 2 Farnsworth Group, Inc. ATTACHMENT A: SCOPE OF ENHANCED COMMISSIONING SERVICES 3. Inclusion of the Commissioning requirements in the Specifications and Contract Documents shall be the responsibility of the design team. 4. GC shall forward a copy of approved submittals to the CxA with additional manufacturer's installation instructions, operation and maintenance manuals and Warranties. S. GC shall complete Engineer of Record's MEP punchlist items before the start of Functional Performance Tests (FPT). 6. Distribute to CxA RFis and ASIs that impact specific systems to be commissioned. 7. GC shall coordinate adequate personnel and tools for FPT tests and retests (if required). B. Provide Test and Balance (TAB) contractor's reports for CxA review before the start of FPT tests. 9. Coordinate schedule with TAB contractor prior to verification by statistical sampling in the presence of CxA. 10. Building pollutant flush -out as required by the 2012 IBC as amended by the City of Fort Collins. B. TAB Contractor Responsibilities: 1. TAB Contractor shall verify the following (in general terms): a. Accessibility of equipment and components required for TAB Work. b. Adequate number and placement of duct balancing dampers to allow proper balancing while minimizing sound levels in occupied spaces. c. Adequate number and placement of test ports and test instrumentation to allow reading and compilation of system and equipment performance data needed to conduct both TAB and commissioning testing. d. Air flow rates have been specified and compared to central equipment output capacities. 2. Contractor shall assign adequate personnel for FPT tests, and as required for scheduled retests. C. HVAC Contractor Responsibilities: 1. Verify HVAC systems including instrumentation and control systems, subsystems, and equipment have been completed, calibrated, and started. 2. During the installation checklist, the subcontractor shall collect nameplate data, unit capacities, HP, model numbers, and serial numbers for all equipment electronically for input into equipment installation checklists. Foothills Mall Redevelopment FAC Building — Enhanced Commissioning Services 3 Farnsworth Group, Inc. ATTACHMENT A: SCOPE OF ENHANCED COMMISSIONING SERVICES 3. Contractor shall assist CxA too btain trends of the system operating parameters to evaluate acceptable system functionality. The requirements of trending shall be specified with FPT procedures. Contractor shall establish these trends, ensure they are being stored properly, provide CxA web -based remote access, and forward the data in electronic format to the CxA, before the start of FPT tests. 4. Contractor shall assign adequate personnel for FPT tests, and as required for scheduled retests. S. Facilitate functional performance testing of systems and verify intersystem performance after approval of test checklists for systems, subsystems, and equipment. Procedures include setting systems, subsystems, and equipment into operating mode to be tested. 6. Prior to commissioning any portions of the controls system, the subcontractor shall verify that the portion to be commissioned has been installed per plans, specifications, and approved shop drawings. All cabinet doors, J-boxes, actuators, sensors, controller outputs, transducers, etc., shall be labeled per specifications prior to commissioning. D. Controls Contractor Responsibilities: 1. Prior to functional testing, verify instrumentation and control systems, subsystems, and equipment have been completed, calibrated, and started. 2. Contractor shall assist CxA to obtain trends of the system operating parameters to evaluate acceptable system functionality. The requirements of trending shall be specified with FPT procedures. Contractor shall establish these trends, ensure they are being stored properly, provide CxA web -based remote access, and forward the data in electronic format to the CxA, before the start of FPT tests. 3. Contractor shall assign adequate personnel for FPT tests, and as required for scheduled retests. 4. Facilitate functional performance testing of systems and verify intersystem performance after approval of test checklists for systems, subsystems, and equipment. Procedures include setting systems, subsystems, and equipment into operating mode to be tested. S. Prior to commissioning any portions of the controls system, the subcontractor shall verify that the portion to be commissioned has been installed per plans, specifications, and approved shop drawings. All cabinet doors, J-boxes, actuators, sensors, controller outputs, transducers, etc., shall be labeled per specifications prior to commissioning. Foothills Mall Redevelopment FAC Building— Enhanced Commissioning Services 4 Famsworrh Group, Inc. ATTACHMENT A: SCOPE OF ENHANCED COMMISSIONING SERVICES E. Electrical Contractor (EC) shall provide personnel to demonstrate lighting controls. VI. ADDITIONAL SERVICES/EXCLUSIONS: A. ADDITIONAL Cx SERVICES AVAILABLE, NOT INCLUDED IN THE SCOPE OF WORK 1. Field on -site verification of TAB measurements for facility utilizing either TAB Contractor or Farnsworth Group measurement equipment. 2. CxA services to -develop the BOD and/or OPR documents will be provided for an additional fee. B. SERVICES EXCLUDED FROM THE SCOPE OF WORK 1. Cx services required for additional testing of individual systems beyond initial testing due to failure of contractor to correct deficiency after initial test. Additional CxA services will be charged as a change order. 2. Additional site visits required by rescheduled start-up testing or functional performance testing due to project delay or missed scheduled construction milestones. 3. Additional testing required if it is determined that the system is constructed according to the Contract Documents, and Owner decides design modifications are required to bring the performance of the system to the OPR and BOD documents. 4. Indoor Air Quality verification or testing. VIL DISCLAIMER Farnsworth Group cannot guarantee the LEED certification of this facility or any other for which we provide services. LEED certification and the number of points awarded for commissioning and energy efficiency are solely the responsibility of the U.S. Green Building Council. Foothills Mall Redevelopment FAC Building — Enhanced Commissioning Services 6 Fammvorth Grouµ Inc.